HomeMy WebLinkAboutrequirementst 81r. CARDIAC SCIENCE; 9498516721;
Nov-8-01 11:29AM; Fage 2/11
EQUAL OPPORTUNITY CONTRACTING PROGRAM (EOCP)
CONSULTANT REQUIREMENTS
CONTENTS:
A. City's Equal Opportunity Commitment
B. Equal Opportunity Agreement
C. Consultant Work Force
D. Equal Employment Opportunity Plan
E. Listing of Subconsultants
F. Subconsultant Participation Level
G. Definitions
H. 'Certification
1. Contract Activity Reports
A. The City of San Dicgo is strongly committed to equal opportunity in solicitation of
professional service consultants. The City encourages prime consultants to share this
commitment. Prime consultants are encouraged to take positive steps to diversify and expand
their subconsultant solicitation base and to offer consulting opportunities to all eligible
subconsultants.
Consultant shall comply with requirements of San Diego Ordinance No. 18173, Section
27.2701 through 22.2708, Equal Employment Opportunity Outreach Program [sec Attachment
A].
B. All proposers shall sign, submit with proposal package, and agree to be bound by the Equal
Opportunity Agreement [see Attachment B].
C. Consultant Work Force
1. Prior to award of contract, successful proposer must submit to the City's EOCP office a
Work Force Report [see Attachment C) or an Equal Employment Opportunity (EEO)'Plmr
2. If under representations are noted in the Work Force Report when compared to County
Labor Force Availability data, Consultant will be requested by EOCP staff to submit an
Equal Employment Opportunity Plan.
D. An acceptable Equal Employment Opportunity Plan must include at least the following
assurances that:
1. The Consultant will maintain a working environment free of discrimination, harassment,
intimidation and coercion at all sites and in all facilities at which the contractor's
employees are assigned to work;
.2. A responsible official is designated to,monitor all employment related activity to ensure
EOCP CueuulraHr Rrywirgrnenls Pugs, 1 of S
1 ,
(Revised 12
(,r <Ii17,,YNi. .71LL I'tl.C, 0447i7J I u!
,.... -,a I 1 I. C.r'/.'Ir• uyc tali 0 1
the company EEO Policy is being carried out and to submit reports relating to EEO
provisions;
3. The Consultant disseminates and reviews its EEO Policy with all employees at least once a
year, posts the policy statement and EEO posters on all company bulletin boards and job
sites, and documents every dissemination, review and posting with a written record to
identify the time, place, employees present, subject matter, and disposition of meetings;
4, The Consultant reviews, at least annually, all supervisors' adherence to and performance
under the EEO Policy and maintains written documentation of these reviews; •
5. The Consultant discusses its EEO Policy Statement with subconsultants with whore it
anticipates doing business, includes the EEO Policy Statement in its subcontracts, and
provides such documentation to the City upon request;
6. The Consultant documents and maintains a record of all bid solicitations and outreach
efforts to and from subconsultants, consultant associations and other business
associations;
7_ The Consultant disseminates its EEO Policy externally through various media, including
the media of people of color and women, in advertisements to recruit, maintains files
documenting these efforts, and provides copies of these advertisements to the City upon
request;
8. The Consultant disseminates its EEO Policy to union and community organizations;
9. The Consultant provides immediate written notification to the City when any union
referral process has impeded the Consultant's efforts to maintain its EEO Policy;
10. The Consultant maintains a current list of recruitment sources, including those outreaching
to people of color and women, and provides written notification of employment
opportunities to these recruitment sources with a record of the organizations' responses;
11. The Consultant maintains a current file of names, addresses and phone numbers of each
walk-in applicant, including people of color and women, and referrals from unions,
recruitment sources, or community organizations with a description of the employment
action taken;
12. The Consultant encourages all present employees, including people of color and women
employees, to recruit others;
13. The Consultant maintains all employment selection process information with records of all
tests and other selection criteria;
14. The Consultant develops and maintains documentation for on-the-job training
opportunities andior participates in training programs for all of its employees, including
people of color and women, and establishes apprenticeship, trainee, and upgrade
£OCP Con.whan! Requirements Page 2 of i (Revised 12/Of
By: CARDIAC SCIENCE; u4gd1 b/11 ;
1vov-0-111 11 :JUAM;
rages 4111
programs relevant to the Consultant's employment needs;
15. The Consultant conducts, at least annually, an inventory and evaluation of all employees
for promotional opportunities and encourages all employees to seek and prepare
appropriately for such opportunities;
16. The Consultant ensures the company's working environment and activities are non-
segregated except for providing separate or single -user toilets and necessary changing
facilities to assure privacy between the sexes;
17. The Consultant establishes and documents policies and procedures to ensure job
classifications, work a isignrnenLs, promotional tests, recruitment and other personnel
practices do not have a discriminatory effect, and
18. The Consultant is encouraged to participate in voluntary associations which assist in
fulfilling one or more of its non-discrimination obligations. The efforts of a consultant
association, consultant/community professional association, foundation or other similar
group of which the Consultant is a member will be considered as being part of ftilfilling
these obligations, provided the Consultant actively participates.
E. Listing of Subconsultants
1 Proposer shall submit a Sialsct. mutlantr List (see Attechmentt D) indicating scope of work,
percentage of contract, dollar amount of contract, certification status, and where certified.
2. Subconsultants and vendors must he named on the Subconsultants List .ifthey receive
more than 510,000 or more than one-half of one percent (.5%), whichever amount is less.
3. Proposer shall also submit subconsultant commitment letters on subconsultant letterhead,
no more than one page each, from all proposed subconsultarlts to acknowledge their
commitment to the team, scope of work, and percent of participation in the project.
F. Subconsultant Participation Level
1. Projects valued at S25,000 or more have a voluntary subconsultant participation level goal
of 15%. Goals are achieved by contracting with any combination of Minority Business
Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business
Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), or Other Business •
Enterprise (DBE) level.
2. Attainment of the 15% subconsultant participation level goal is strongly encouraged but
strictly voluntary.
. t'OCP Con.Tulmnt RequirementT
Page 3afS
(Reviled 12/0�
It 9y: CARDIAC SCIENCE; 9498516721;
Nov-6-01 11:30AM; Page 5/11
G. Definitions
1. Certified "Minority 13usiness Enterprise" (MBE) means a business which is at least
fifty-one percent (51%) owned by African Americans, American Indians, Asians,
Filipinos, and/or Latinos and whose management and daily operation is controlled by one
or more members of the identified ethnic groups. In the case of a publicly -owned business,
at least fifty-one percent (51 %) of the stock must be owned by, and the business operated
by, one or more members of the identified ethnic groups.
2. Certified "Women Business Enterprise" (WBE) means a business which is at least fifty-
one percent (51 %) owned by one or more women and whose management and daily
operation is controlled by the qualifying party(ies). In the cue of a publicly -owned
business, at least fifty-one percent (51 %) of the stock must be owned by, and the business
operated by, one or more women.
3. Certified "Disadvantaged Business Enterprise" (DBE) means a business which is at
least fifty-one percent (51%) owned and operated by one or more socially and
economically disadvantaged individuals and whose management and daily operation is
controlled by the qualifying party(ies). In the case of a publicly -owned business, at least
fifty-one percent (51%) of the stock must be owned by, and the business operated by,
socially and economically disadvantaged individuals.
4. Certified "Disabled Veteran Business Enterprise" (DVBE) means a business which is
at least fifty-one percent (51%'/0) owned by one or more veterans with a service related
disability and whose management and daily operation is controlled by the qualifying
party(ies).
5. "Other Business Enterprise" (OBE) means any business which does not otherwise
qualify as Minority, Woman, Disadvantaged or Disabled Veteran Business Enterprise.
H. Certification
1. The City of San Diego is a signatory to a Memorandum of Understanding (MOU)
with the
California Department of Transportation (CALTRANS), and therefore has adopted a
policy regarding certification of MBE/WBE/DBE/DVBE firms. As a result of the MOU,
an MBE, WBE or DBE is certified as such by any of the following methods:
a. Current certification by the City of San Diego as MBE, WBE, or DBE;
b. Current certification by the State of California Department of Transportation
(CALTRANS) as MBE. WBE or DBE;
c. Current interim certification as MBE, WBE or DBE by any tneuiber agency of the San
Diego Joint Agency Contracting Opportunities Task Force (JACO: County of San
Diego, San Diego Unified Port District, San Diego County Water Authority, San Diego
City Schools, San Diego Associatiun of Governments, Metropolitan Transit
Development Board, or the City of San Diego); or
FOCI' Consultant Rtquircmcnts
Page 4 of s (Revised 12/0
:• ,': CARDIAC sCLENCE;
y4WUD10/41j
i�uv-u-ui I I:.UNMi rcyes od• I
d. Current MBE, WBE or DBE certification from any participating agency in the
statewide certified pool of firms known as CALCERT.
2. DVBE certification is received from the State of California's Department of General
Services, OtTicc of Small and Minority Business, (916) 322-5060.
I. To permit monitoring of compliance, successful proposer shall submit to EOCE,.Cdntracs
Activity Reports (see Attacbznent E] reflecting work performed by subconsultants.
ATTACHMENTS:
A. San Diego Municipal Ordinance No. 18173, Section 22.701 through 22.2708
B. Equal Opportunity Agreement
C. Work Force Report
D. Subconsultants List
E. Contract Activity Report
Page 5of5
EOCP Cunswttant Reg
ui.amcnts
(Revised 12d