HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor + ' fibers
of the ity Comi
FROM; Joe
Chi
la
ministrator/City Manager
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
SEP 1 0 '4iJ0 i
Recommendation for
Resolution and Award of
RFP #03-04-081 Sworn Police
Annual Physical Examination
Services
FILE :
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached resolution to award a
contract to Mercy Medical Development d/b/a Mercy Outpatient Center, 3661 S. Miami Avenue, a local
non -minority vendor, to provide Sworn Police Annual Physical Examination Services for designated
personnel, for the Department of Employee Relations, for two (2) years, with the option to renew for two
additional two (2) year periods, at a proposed annual cost not to exceed $415,240; further, authorizing an
increase in compensation for an amount not to exceed 5% for any optional renewal term, subject to the
availability of funds.
BACKGROUND
Section 2-268 of the City of Miami Code mandates the Department of Employee Relations establish and
maintain medical services which shall include a medical examination of employees and potential
employees. To fulfill this requirement, RFP 03-04-080 was issued to secure a provider to perform Sworn
Police Annual Physical Examination services for the City of Miami. In addition to physical examinations,
this RFP incorporated various other medical services such as hepatitis immunizations. Four (4) proposals
were received by April 14, 2004, and three were deemed non -responsive.
Based on an evaluation by the Evaluation Committee, and approval by the City Manager, it is
recommended that the City Commission accept the findings of the Committee and authorize the City
Manager to execute a contract, in substantially the attached form, with Mercy Medical Development
d/b/a Mercy Outpatient Center, for two (2) years, with the option to extend for two additional two year
periods, with an annual cost not to exceed $415,240. We are additionally seeking an escalation in fees
charged by Mercy Medical Development d/b/a Mercy Outpatient Center, in an amount not to exceed 5%
for, any extension term.
Funding is available to cover the cost of these services in the general operating budget of the Department
of Police, Account Code No. 001000,290201,6,260,
FISCAL I ACT; None — Budgeted Item
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