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HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM r^" ace. o TO: Hon b1e Mayo of t ity Con embers FROM: Joe Iola Chi dministrator/City Manager DATE : SUBJECT: REFERENCES: ENCLOSURES: SEP 10 2004 Recommendation for Resolution and Award of RFP #03-04-080 Fire -Rescue Annual Physical Examination Services FILE : RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution to award a contract to Mercy Medical Development d/b/a Mercy Outpatient Center, 3661 S. Miami Avcnuc, a local non -minority vendor, to provide Fire -Rescue Annual Physical Examination Services for designated personnel, for the Department of Employee Relations, for two (2) years, with the option to renew for two additional two (2) year periods, at a proposed annual cost not to exceed $603,500; further, authorizing an increase in compensation for an amount not to exceed 5% for any optional renewal term, subject to the availability of funds. BACKGROUND Section 2-268 of the City of Miami Code mandates the Department of Employee Relations establish and maintain medical services which shall include a medical examination of employees and potential employees. To fulfill this requirement, RFP 03-04-080 was issued to secure a provider to perform Firc- Rcscue Annual Physical Examination services for the City of Miami. In addition to physical examinations, this RFP incorporated various other medical services such as hepatitis immunizations, Three (3) proposals were received by April 12, 2004, and two were deemed non -responsive, Based on an evaluation by the Evaluation Committee, and approval by the City Manager, it is recommended that the City Commission accept the findings of the Committee and authorize the City Manager to execute a contract, in substantially the attached form, with Mercy Medical Development d/b/a Mercy Outpatient Center, For two (2) years, with the option to extend for two additional two year periods, with an annual cost not to exceed $603,500. We are additionally seeking an escalation in fees charged by Mercy Medical Development d/b/a Mercy Outpatient Center, in an amount nut to exceed 5% for any extension term. Funding is available to cover the cost of these services in the general operating budget of the Department of Fire-Rcscuc, Account Code No.001000.28040 f .6, 260 and 001000.280601.6,260. ft<IjS�CAI, AMP 'T: None — Budgeted Item oro JA MH/RM