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AGREEMENT BETWEEN METRO-DADE COUNTY
AND
CITY OF MIAMI
THIS AGREEMENT, was entered into the 13th day of July, 1994, by Metropolitan Dade
County, GSA, Fleet Management Division (Fleet Management Division or FMD) and the
City of M..iami, (Requesting Agency).
WHEREAS, the City of Miami has requested that the Fleet Management Division provide
them with fueling and vehicle emissions testing services; sad
WHEREAS, the Fleet Management Division operates and manages Metro -Dade fueling
stations and vehicle maintenance &Jollities and has experience in the fleet management
industry:
NOW, TORE, the parties do mutually tree as fellows;
1-TERM;
This Agreement commenced on July 13, 1994 and will continue indefinitely, subject to the
right of either party to terrninate,
- SCR VICES:
A. FMD agrees to provide fuel at any one of its fueling facilities located throughout the
County. A list will be provided with the locations and operating hours,
B. Magnetic fttd cards will be provided for each vehicle and can be used at any one of the
fuel sites. An artificial 6-digit vehicle ID number will be created for each of the vehicles to
properly identifjl there in 1MD's database.
C. If problems are encountered during fueling, assistance should be requested from an FMD
employee on site, if available, or call 375-5186 (as listed on the back of the fuel card) for
assistance. Fuel card replacements should be requested by fax to FMD's Fuel Card Section,
at 1 75-2296.
•
- i iriglOIFIC8TIOIstz
The requesting agency shall indemnify end hold harmless the county and its officers,
employees, agents, and instrumentalities from any and all liability, losses or dages
including attorney' fees and coats of defense, which the County or its officers, agents,
instrumentalities may incur as a result of claims, demands, suits, causes of actions or
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proceedings of any kind arising out of, relating to or resulting from the partners, principals
or subcontractors. The government entity shall pay all claims and losses in connection
therewith and shall investigate and defend all claims, suits or actions of any kind or nature in
the dame of the County, where applicable, which may issue thereon. Provided, however,
this indemnification shall only be to the extent and within the limitations of Section 768.28
Fla. Stat., subject to the 'provisions of that Statute whereby the government entity shall not
be held liable to pay personal injury or property damage claim or judgment or portions
thereof, which when totaled with all other claims or judgment paid by the government entity
arising out of the same incident or occurrence, exceed the sum of S200,000, from any and
all personal injury or property damage claims, liabilities, losses or causes of action which
may arise as a result of the negligence of the government entity.
TV ...PILLING:
A, Fuel cost data will be reflected in the monthly bill against the specific vehicle numbers.
1"he >~ili :v t.! be mailed :w Aristides Fe:n ridez, Deputy D+_rxtor of the Department of
General Services and Solid Waste, 1390 N.W. 20 Street, Miami, FL, 33142.
B. Payment checks to Metro -Dade County should be made out to the BOARD OF
COUNTY COMMISSIONERS and mailed to: GSA, Director's Office, Accounting
Section, 111 N.W. Ist Street, Suite 2410, Mani, FL, 33128.
C. The cost of services rendered by FMD to the requesting agency shall be as follows:
Fuelirtgcharges: The price of fuel is based on F14tD's actual purchase price,
which changes weekly depending on the current weekly feel price offered by the
contracted vendors. To this, a surcharge of 18 cents per gallon is added which
covers the environmental and administrative ovcrhesd.
VehiclkErnissiona Testing, The charge for emissions testing is $5 per vehicle.
This covers a first time pus result or a first time fail and one subsequent test.
This Agreement contains the entire understanding between the parties and it may be
amended by joint agreement in writing of both parties.
METROPOLITAN DADE COUNTY REQUESTING AGENCY
By:4.-g
Mark H. Glaiber, Director
GSA, Fleet Management Division
By:
Aristide ernandcz, Deputy Director
Dept era! Services & Solid Waste
'do H. Warshaw, Chien Qf P°11
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AWARD UNDER MIAMI-DADE COUNTY
LETTER OF UNDERSTANDING
ITEM: Fueling Services
DEPARTMENT: Police/GSA
TYPE OF PURCHASE: Agreement
REASON: To provide fuel to City's fleet.
RECOMMENDATION: It is recommended the use of Miami -Dade County
fueling facilities, on an as needed contract basis, at
the same established contractual terms and
conditions agreed to in the Letter of Understanding,
dated July 13, 1994, subject to further extensions
or replacement contracts, by Miami -Dade County,
is adopted; Allocating funds from the General
Operating Budgets of the Police Department and
General Services Administration, as may be
adjusted from time to time by the City Commission
in the Annual Appropriations/Capital Improvements
Ordinances, or as otherwise adjusted as permitted
by law.
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Award Under Dade County Contracts