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HomeMy WebLinkAboutexhibitBaviront Park MANAGEMENT TRUST OPERATING & CAPITAL IMPROVEMENT BUDGETS FISCAL YEAR 2004/2005 B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2004/2005 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenues vs. Expenses & Organizational Chart BAYFRONT PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 CHAIRPERSON Commissioner Toe Sanchez TRUST MEMBERS Steven Alexander Michael Barket EIena V. Carpenter Ralph Duharte Ruth Greenfield Frank Herrera Dr. Laurinus Pierre Lawrence "Monk" Teny EXECUTIVE DIRECTOR Timothy F. Schmand BAYFRONT 301 North Biscayne Sew.-- RK M A N A G M 1 L D R E D AND CLAUDE P E P P E R BAYFRONT PARK MANAGEMENT TRUST 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 July 26, 2004 Honorable Mayor Diaz and Members of the City Commission The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal -Year 2004-2005 Operating and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a regularly scheduled Trust meeting held on July 26, 2004, The Miami City Commission created the Trust in 1987 to "direct, manage and maintain all aspects of Bayfront Park for the purposes of ensuring maximum community utilization and enjoyment." (City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's management portfolio in March of 1994.) In addition to "ensuring maximum community utilization," the founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. The Trust uses its resources to create social value through the management of excellent public parks and the hosting of major concerts and festivals. The goals of the FY 2004/2005 budgets are to continue current service levels while focusing on improved efficiencies and to begin realization of the Trust's goals outlined in our Long Range Plan. Under Commissioner Joe Sanchez's leadership, the organization has endeavored to create south Florida's premier outdoor special event and concert facilities and to serve as an agent of positive change in downtown Miami. The goal of the Trust's business model is to create a compelling reason for people to attend events in downtown Miami, and in that area we have met with much success. In calendar year 2003, the Trust's facilities hosted 70 events with total attendance approaching 1.2 million people. The public and the entertainment industry have recognized our efforts. Trust managed facilities were included in three separate mentions in the Miami New Times' Best of Miami issue. Pollstar magazine, the entertainment industry bible, has recognized the Bayfront Park Amphitheater as number twenty-one of the top fifty amphitheaters in North America. This past fiscal year saw the Trust playing a central role in the life of downtown and our entire community. During the Free Trade Area of the Americas meeting the Miami Police Department bivouacked in the Trust offices while demonstrators held rallies in the amphitheater. In one three day period (10/3/03 — 10/5/03), the park hosted the Domestic Violence March, Making Strides Against Breast Cancer, Orgullo Miami Pride, and the 2nd Annual Urban Latin Music Fest. In October, the Florida Marlins and their fans gathered in the amphitheater to celebrate a World Series victory, and in November, Disney characters performed on Biscayne Boulevard for the Downtown Holiday Village Tree Lighting Ceremony. World renowned Cirque du Soleil occupied Bicentennial Park during January, with its most successful Miami run ever — helping to change forever the public's perception of Bicentennial Park. In July of 2004, the Trust served as the coordinating organization and host site for Salute to Florida Heroes, an event honoring the Florida National Guard and all representatives of our community who put themselves in harms way in Iraq and Afghanistan. The Trust continued to host two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. In July we reaffirmed the self evident truths: that we are all created equal and in possession of the inalienable rights of life, liberty and the pursuit of happiness. On New Year's Eve we celebrated the passing of a year while looking with optimism to the future. It is that optimism about the future of downtown and all of Miami that infuses the Trust and is represented in this budget. Downtown Miami is in the midst of the largest residential building boom since the 1910s. To meet the needs of the growing residential population, the Bayfront Park Management Trust embarked on a long range planning process with the goal of creating a 12 — 16 hour a day facility that would contribute to the long term economic and cultural growth of downtown Miami and its surrounding communities. The capital budget reflects the Trust's plans to reinvigorate the park through a relighting program for the entire facility and the renovation of the Bayfront Park Rock Garden. The Rock Garden dates from 1926 and it was the first element placed in the park in an effort to draw tourists to the site. The renovation contemplates the relocation of a parking lot that infringes on the garden, the creation of desire line pathways, a restaurant and improved plantings to create a destination for residents and tourists of which the entire community can be proud. In Bicentennial Park, the Trust continued its efforts to return the long neglected site to the event promoter and the casual user. In FY 2003/2004, while the seawall reconstruction proceeded, the Trust with the assistance of Commissioner Johnny Winton's office, installed a soccer field in the park. The field is used weekly for league play on Sundays and pick-up games on Saturday. The Trust is also pleased to announce Cirque du Soleil's interest in returning to the site in November 2005, for another run of spectacular shows. The Trust continued to recognize needs and support activities outside Bayfront and Bicentennial Park boundaries, In December of 2003, the Trust awarded a one-time $500,000 grant to the City of Miami Parks Department, with $100,000 earmarked for each of the five commission districts, to improve services in our neighborhood parks. The Bayfront Park portable stage, our festival on wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Culturales to the Black History Month Celebration at the Miami Riverside Center. Between October 2003 and July 2004 the Bayfront Park portable stage was used 33 times. The Trust, working with Commissioner Winton's office, has served as the host organization for meetings and discussions as private citizens and organizations plan the continuous bay -walk from the mouth of the Miami River to Margaret Pace Park. In June of 2004, the Trust took the lead to assist a citizens group in the renovation of the vandalized hands at the Liberty Column Monument. Change is the only constant in Miami, and managing change is extremely challenging. Shepherding the evolution of Bayfront and Bicentennial Parks to meet the community's changing needs will be no small feat. The Trust's officers and staff look forward to the many challenges we will face in the new fiscal year, and we thank you for that opportunity. Executive Director BAY FR O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS a MARKETING EXPENSES MAINTENANCE EXPENSES CITY OF MIAMI GRANT TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND " Projections based on actual and known expenses through Den 31, 2003 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 200412005 REQUESTED BUDGET FY 04105 $ 744,500 S 1,351,500 S 1,145,000 $ 3,241,000 S 755,920 S 1,320,080 S 1,165,020 S 3,241,000 $ S S 2,500,000 5 2,500,000 S 1,000,000 APPROVED PROJECTED APPRO D U�`� DIT O BUDGET ACTUAL BUDGET ACTUAL FY 031` FY� FYI 021` FY�— 1 655,200 $ 665,073 $ 651,200 $ 712,376 $ 1,404,500 $ 1,851,560 $ 1,039,400 $ 1,489,787 $ 1,152,000 $ 1,145,000 $ 1,152,000 5 1,145,000 $ 3,211,700 $ 3,861,633 $ 2,842,800 $ 3,347,163 5 714,000 $ 568,713 $ 758,670 $ 514,203 S 1,342,600 $ 1,391,296 $ 1,082,050 $ 1,085,850 5 1,154,900 1 036,243 5 1,001,060 $ 866,821 $ S 5o0,o0a $ 5 - 3,211,700 s 3,396,252 5 2,642,800 5 2,468,875 5 5 S $ $ s 285,381 $ 0 $ 880,488 $ 2,000,000 $ 720,000 2,000,000 $ 720,000 5 1,000,000 $ 1,000,000 1 REVENUCR GENERAL Casino Prfncesa Income 101 • BOAT DOCK INCOME 107 - VALET RENTAL INCOME 109 - WAREHOUSE RENTAL INCOME Other Income 102 - CARRIAGE INCOME 103- FILM AND VIDEO LOCATION RENTAL 104 - MISCELLANEOUS REVENUES 105-CONCESSIONS 106- MARQUEE REVENUES 108-INTEREST INCOME 110- MIAMI PARKING AUTHORITY MANAGEMENT FEE TOTALGENERALREVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004/2005 Requested Budget FY 2004/05 $ 494,000 $ 110,000 $ 25,000 $ 18,000 $ 7,500 $ 6,000 $ 40,000 $ 10,000 $ 32,000 $ 744,500 Approved Projected Approved Audited Budget Actual Budget Actual FY 200314 rr. 003� r...� FY Y:00%1� $ 475,000 $ 404,500 $ 475,000 $ 475,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 18,000 $ 18,000 $ 18,000 $ 18,000 $ 5,000 $ 2,000 $ 5,000 $ 7,350 $ 10,000 $ 19,618 $ 10,000 $ 67,574 $ - $ $ 1,000 $ - $ 7,200 $ 7,200 $ 7,200 $ 7,200 $ 35,000 $ 28,755 $ 30,000 $ 32,252 $ $ $ $ 65� 665,073 $ 651,200 $ _ 712,376 2 gXPENSES ADM1NIBTRA11VE: 1101 • Executive Director 1102 - Administrative Director 1102.1 Contract, Procurement & Agenda Officer 1103 • Business & Finance Director 1103.1 - Bookkeeper 1103.2 - HR & Office Coordinator 1104 • Administrative Assistant 1105 • Receptionist 1106 • Payrolling Costs 1107- Health & Dental Insurance Contribution 1108 • Life Insurance & Disability Contribution 1109 • Executive Retirement Plan Contribution 1109.1 - Employees Retirement Plan 1110 • Vehicle Reimbursement 1110 • Master Planning Implementation Process 1110.1 - Grants Writing Service fees 1111 . Misc. Expenses 1112 • Computer Supplies & Software 1113-Courier 1114- Equipment Purchases 1115 • Equipment Rental & Maintenance 1116 - Postage 1117 • Printing 1118.Office Supplies 1119 - Telephone, Cell Phone, Pager and Cable Services 1120 • Bank Charges 1121- Newspaper Public Notices 1122 • Business Travel & Seminars 1123 - Training & Conference Registration 1124 -Training & Conference Expenses 1125• Meeting Expenses 1 126 • Memberships and Subscriptions 1127 • Business Expenses 1126 • Directors Liability Insurance 1129 - Property Insurance 1130 • Premises Insurance 1130.1 - Insurance Deductibles 1131 -Accounting Services 1132 • Audit 1133 -Marquee Maintenance Contract 1134 • Non Contractual Maintenance 1135 - Contingency Fund 1136 • Bad Debt Expenditure TOTAL ADMINISTRATIVE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004/2005 Requested Budget FY 2004105 $ 98,000 $ 53,000 $ 56,000 $ 35,000 $ 35,000 $ 30,000 $ 26,000 5 76,600 $ 40,000 $ 2,500 $ 11,770 $ 7,050 $ 60,000 $ 10,000 $ 10,000 $ 5,000 $ 2,000 $ 5,000 $ 7,500 $ 2,000 $ 2,500 $ 10,000 $ 35,000 $ 1,000 $ 7,500 $ 10,000 $ 5,000 $ 5,000 $ 3,500 $ 3,000 $ 3,000 $ 5,000 $ 1,000 $ 32,000 $ 5,000 $ 3,500 $ 30,000 8,500 $ 3,000 S 10,000 $ $ 755,920 Approved Projected Approved Audited Budget Actual Budget Actual FY 2003104 FY 2003104 FY 2002103 FY 2002103 $ 92,000 $ 84,323 $ 90,000 $ 87,335 $ - $ $ $ $ 51,000 $ 48,462 $ 46,000 $ 43,165 $ 54,000 $ 49,431 $ 49,000 $ 45,173 $ 35,000 5 30,046 $ 35,000 $ 27,569 $ 34,000 $ 31,946 $ 33,000 $ 32,628 $ 30,000 $ 26,169 $ 30,000 $ $ 26,000 $ 15,200 $ 26,000 $ 21,263 $ 74,060 $ 50,764 $ 61,800 $ 47,455 S 30,000 $ 24,906 $ 22,000 $ 24,453 $ 2,500 $ 1,216 $ 5,000 $ 1,428 $ 11,040 $ 10,119 $ 10,800 $ 7,910 $ 6,900 $ 4,680 $ 6,570 $ 3,228 $ - $ - $ - $ - $ 40,000 $ 35,000 $ 100,000 $ 26,022 $ 4,500 $ 4,500 $ 4,500 $ 2,225 $ 10,000 $ 10,000 $ 10,000 $ 20,248 $ 3,000 $ 2,000 $ 3,000 $ 1,629 $ 1,700 $ 1,943 $ 1,500 $ 1,374 $ 5,000 $ 3,000 $ 20,000 $ 773 $ 5,000 $ 4,644 $ 5,000 $ 4,023 $ 2,300 $ 2,000 $ 2,000 $ 1,553 $ 3,000 $ 2,182 $ 3,000 $ 832 $ 10,000 $ 7,532 $ 10,000 $ 6,195 $ 35,000 $ 32,000 $ 35,000 $ 28,866 $ 1,000 S 1,000 $ 1,000 $ 421 $ 7,500 $ 2,500 $ 7,500 $ 1,506 $ 20,000 $ 2,500 $ 20,000 $ 8,003 $ 10,000 $ 2,500 $ 7,500 $ 2,477 $ 5,000 $ 2,500 $ 7,500 $ 253 $ 3,000 $ 3,262 $ 3,000 $ 2,910 $ 3,000 $ 1,934 $ 2,000 $ 2,276 $ 2,000 $ 3,000 $ 4,000 $ 731 $ 4,500 $ 4,500 $ 4,000 $ 3,890 $ 1,000 $ $ 7,000 5 $ 30,000 $ 29,364 $ 22,000 $ 23,708 $ 5,000 $ - $ 10,000 $ $ 3,500 $ $ 3,500 $ - $ 30,000 $ 26,000 $ 30,000 $ 25,950 $ 7,500 $ 7,589 $ 7,500 $ 6,732 $ 5,000 $ $ 3,000 $ $ 10,000 $ $ 10,000 $ $ $ $ $ 714,000 $ 568,713 $ 758,670 $ 514,203 3 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2004/2005 EXHIBIT 100 General Revenue Casino Princesa Revenue 101 Boat Dock Income: proposed $494,000. Use fee based on contractual agreement. 107 Valet Rental Income: proposed $110,000. Use fee based on contractual agreement. 109 Warehouse Rental Income: proposed $25,000. Use fee based on negotiated increase with gaming vessel operator. Other Revenue 102 Carriage Income: proposed $18,000, Use fee based on contractual agreement. 103 Film and Video Location Rental: proposed $7,500. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $8,000. Decreased projection from previous fiscal year budget is based on end of fiscal year 02-03. 105 Concessions: proposed $40,000. Use fee based on potential agreements with park concessionaires as recommended in the Trust's long range planning sessions. 106 Marquee Revenue: proposed $10,000. Income based on expected negotiations. 108 Interest Income: proposed $32,000. Income based on projected revenue from Trust funds held in interest earning accounts. 110 Miami Parking Authority Management Fee: proposed $00. The inter -local agreement for management services for the Gusman Center for the Performing Arts between the Miami Parking 4 Authority and the Trust was terminated in August 2002. Administrative Expenses 1101 Executive Director: proposed $98,000. The Executive Director provides overall management for the Bayfront Park Management Trust. 1102 Administrative Director: proposed $00. 1102.1 Contract; Procurement, and Agenda Officer: proposed $53,000. The Contract, Procurement and Agenda Officer assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and Trust agenda preparation. 1103 Business and Finance Director: proposed $56,000. The Business and Finance Director is responsible for Bayfront Park's finance, bookkeeping and accounting functions and assists the Executive Director with the management of the Trust. 1103.1 Bookkeeper: proposed $35,000. The Bookkeeper reports to the Business and Finance Director and is responsible for daily maintenance of the Trust's financial records. 1103.2 Human Resources and Office Coordinator: proposed $35,000. The Human Resources and Office Coordinator is responsible for managing all human resources functions of the Trust and for coordinating office functions. 1104 Administrative Assistant: proposed $30,000. The Administrative Assistant assists the Contract, Procurement and Agenda Officer with administrative functions for the Trust. 1105 Receptionist: proposed $26,000. The Receptionist is responsible for Bayfront Park's front office functions. 5 1106 Payrolling Costs: proposed $76,600. These funds will be used for the payrolling costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $40,000. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $2,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director' s Retirement Plan: proposed $11,770. These funds will be used for the Executive Director' s retirement plan. 1109.1 Employee Retirement Plan: proposed $7,050. These funds will be used for a maximum 3% match to Bayfront Park administrative employees' contributions to a 401A (Excluding the Executive Director). 1110 Master Planning Implementation Process: proposed $60,000. These funds will be used to implement steps identified by the Trust's long range planning. 1110.1 Grant Writing Service Fees: proposed $10,000. These funds will be used to pay for grant writing services for the Trust. 1111 Miscellaneous Expenses: proposed $10,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed $5,000. These funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed $2,000. These funds will be used to procure courier services. 1114 Equipment Purchases: proposed $5,000. These funds will be used to purchase new office 6 furniture and equipment, including but not limited to computers facsimile, copiers, scanners, printers, etc. 1115 Equipment Rental/Maintenance: proposed $7,500. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $2,000. These funds will be used to purchase postage. 1117 Printing: proposed $2,500. These funds will be used to procure printing services. 1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $35,000. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed $1,000. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $7,500. These funds will be used for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed $10,000. These funds will be used to support Trust and staff business travel and seminars. 1123 Training & Conference Registration: proposed $5,000. These funds will be used for staff training and professional conference registration. 1124 Training & Conference Expenses: proposed $5,000. These funds will be used for expenses associated with attendance at training seminars and professional conferences. 1125 Meeting Expenses: proposed $3,500. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $3,000. These funds will be used for 7 memberships in professional organizations and subscriptions to professional journals. 1127 Business Expenses: proposed $3,000. These funds will cover expenses associated with new business development in Bayfront Park, including meals and entertainment. 1128 Director's Liability Insurance: proposed $5,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $1,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed, $32,000. These funds enable the Trust to purchase liability insurance for Bayfront and Bicentennial Parks. 1130.1 Insurance Deductible: proposed $5,000. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed $3,500. These funds will be used to procure professional accounting services for the Trust. 1132 Audit: proposed $30,000. These funds will be used to procure the annual audit of the Trust' s finances. 1133 Marquee Maintenance Contract: proposed $8,500. These funds will be used for the marquee sign' s monthly maintenance contract. 1134 Marquee Non -Contractual Maintenance: proposed $3,000. These funds will be used for the marquee sign' s non -contractual maintenance needs. 1135 Contingency Funds: proposed $10,000. These funds will be used for any unforeseen expenses incurred during the year. 8 REVENUE4 SPECIAL EVENT AND MARKETING : 201 - SPECIAL EVENT RENTAL INCOME 202 - VENUE SPONSORSHIP 203 - SPECIAL EVENT SPONSORSHIP 204 - TENT RENTAL 205 - BEER LOCATION FEES 208 - FOOD AND SODA LOCATION FEES 207 • ARTS & CRAFTS LOCATION FEES 208- SPECIAL EVENT ELECTRICAL 209 • DAY OF SHOW STAFFING 210 - BOX OFFICE PERSONNEL AND MANAGEMENT 211 - SPECIAL EVENT CONTRACTED PERSONNEL 212 - SPECIAL EVENT CLEAN-UP SERVICES 213 - CITY OF MIAMI POLICE 214 - CITY OF MIAMI FIRE 215 - PARKING SPACE RENTAL 216 - SPECIAL EVENT EQUIPMENT RENTAL 217 - FOURTH OF JULY 218 - FOURTH OF JULY CITY SERVICES 220- MISCELLANEOUS SERVICES 221- PARK DAMAGE - EVENTS 222 - SPECIAL EVENT GRANTS TOTAL SPECIAL EVENT REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004/2005 Requested Budget FY 2004/05 $ 420,000 $ $ $ 175,000 $ 20,000 $ 22,000 $ 7,000 $ 18,000 $ 2,000 $ • $ 195,000 $ 95,000 $ 175,000 $ 100,000 $ 2,500 $ 10,000 $ 15,000 $ 40,000 $ 25,000 $ 30,000 $ 1,3511500 Approved Projected Approved Audited' Budget Actual Budget Ac uaI FY 2003104 FY 2 0�/04 FY 2002/03 FY 20+ $ 420,000 $ 500,000 $ 340,000 $ 540,211 $ $ - $ $ $ - $ $ - $ - $ 145,000 $ 220,000 $ 150,000 $ 167,502 $ 18,000 $ 25,000 $ 20,000 $ 18,800 $ 18,000 $ 30,000 $ 22,000 $ 25,050 $ 5,000 $ 10,000 $ 7,000 $ 7,075 $ 15,000 $ 20,000 $ 20,000 $ 18,288 $ 2,000 $ 1,500 $ 5,000 $ 1,147 $ - $ - $ - $ $ 200,000 $ 225,000 $ 135,000 $ 193,054 $ 90,000 $ 100,000 $ 90,000 $ 82,798 $ 125,000 $ 250,000 $ 125,000 $ 234,308 $ 100,000 $ 110,000 $ 90,000 $ 90,458 $ 1,500 $ 1,900 $ 1,000 $ 735 $ 5,000 $ 13,180 $ 4,000 $ 7,697 $ 10,000 $ 15,000 3 10,000 $ 15,154 $ $ - $ - $ $ 230,000 $ 300,000 $ 8,400 $ 39,139 $ 20,000 $ 30,000 $ 12,000 $ 48,371 $ $ $ - $ $ 1,404 500 $ 1,851,560 - $ 1 03�9,40` $ 1,489,787 9 EXPENSES SPECIAL EVENT AND MARKETING : 2201 - Event Coordinator 2202 - Accounting Clerk 2203 - Event Assistant 2204 - Marketing Director 2205 • Special Event Payrolling Cost 2206 - Health & Dental Insurance Contribution 2206,1 • Employees Retirement Plan 2207 - Day of Show Staffing 2208 • Special Event Contradad Personnel 2209 - Box Office Personnel and Management 2210 • Special Event Electrical Services 2211- City of Miami Fire Rescue Services 2212 - City of Miami Polk 2213 • Special Event Cleanup Services 2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 2218 • Special Event Tent Rental 2217 - Special Event Equipment Rental 2218 - BPMT Sponsored Events 2218.1 - BPMT Sponsored Nonprofit Community Events 2219- Fourth of July 2220 - Fourth of July City Services 2221 • Insurance 2222 - Website Production and Design 2222.1 • Event booking Software 2223 - Website Hosting, Revision and Maintenance 2224 - Public Relations Services 2224 - Marketing Opportunity Fund 2225 • Print Advertising 2226 - Broadcast Advertising 2227 • Design & Graphics 2226 - Photographic and Video Services 2229 - Printing of Brochure and Promoters Packet 2230 • Promotional 2231 - Special Event Miscellaneous Expenses 2232 • Special Event Damages TOTAL SPECIAL EVENT EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004/2005 Requested Budget FY 2004/05 $ 48,000 $ 15,000 $ 51,000 $ 11,200 $ 11,000 $ 3,360 $ 35,000 $ 165,000 S 17,500 $ 18,000 $ 100,000 $ 175,000 $ 90,000 $ 2,500 5 5,000 $ 130.000 $ 15,000 $ 180,000 $ 100,000 $ 17,000 $ 20,000 $ 3,000 $ $ 2,500 $ 15,000 $ 17,000 $ 5,000 $ 8,000 $ 5,000 $ 12,000 $ 5,000 $ 20,000 $ 20,000 $ 1,320,060 Approved Projected Approved Audited Budget Actual Budget Actual FY 2FY 2002/03 FY 2002103 $ 46,000 $ 40,320 $ 41,000 $ 40,154 $ - $ $ $ $ 15,000 $ - $ 15,000 $ $ 49,000 $ 47,493 $ 44,000 $ 44,169 $ 11,000 $ 7,255 $ 10,000 $ 8,974 $ 13,000 $ 8,694 $ 8,000 $ 8,123 $ 3,300 $ 2,634 $ 2,550 $ 1,909 $ 30,000 $ 35,000 $ 30,000 $ 33,306 $ 175,000 $ 230,000 $ 110,000 $ 165,099 $ 17,500 $ 15,000 $ 15,000 $ 13,588 $ 20,000 $ 16,000 $ 20,000 $ 17,043 $ 125,000 $ 110,000 $ 90,000 $ 90,458 $ 100,000 $ 250,000 $ 125,000 $ 234,281 $ 90,000 $ 105,000 $ 90,000 $ 80,178 $ 1,500 $ 1,900 $ 1,000 $ 735 $ 5,000 $ 5,000 $ 10,000 $ 296 $ 110,000 $ 150,000 $ 110,000 $ 128,008 $ 20,000 $ 30,000 $ 25,000 $ 11,334 $ 250,000 $ 125,000 $ 75,000 $ 67,885 $ 100,000 $ 75,000 $ 100,000 $ 63,420 $ 17,000 $ 15,000 $ 15,000 $ 14,125 5 21,000 $ 20,000 $ 40,000 5 19,930 $ 3,000 $ - $ 3,500 $ $ $ $ - $ $ - $ - $ 7,000 $ - $ 4,000 $ 2,000 $ 4,000 $ 1,928 $ $ - $ - $ • $ 20,000 $ 10,000 $ 15,000 $ 9,623 $ 12,000 $ 12,000 $ 15,000 $ 10.701 $ 5,000 $ $ 10,000 $ $ 6,500 $ 1,000 $ 5,000 $ 176 $ 5,000 $ 2,500 $ 10,000 $ 1,869 $ 12,000 $ 5,000 $ 5,000 $ - $ 6,000 $ 2,500 $ 6,000 $ 2,016 $ 30,000 $ 45,000 $ 10,000 $ 8,962 $ 20,000 $ 20,000 $ 15,000 $ 9,560 $ 1,342,800 $ 1,391,296 $ 1,082,050 $ 1,085,850 10 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2004/2005 EXHIBIT 200 Special Event and Marketing Revenue 201 Event Rental Income: proposed $420,000. Rental income reflects a projected 55-date event calendar. 202 Venue Sponsorship: proposed $00. Staff is pursuing a new venue sponsor. 203 Special Event Sponsorship: proposed $00. Special Event Sponsorship is based on projected joint events to be done by the Trust, which would attract additional outside sponsorship. 204 Tent Rental: proposed $175,000. Tent rental revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 205 Beer Location Fees: proposed $20,000. Beer Location Fees revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 206 Food and Soda Location Fees: proposed $22,000. Food and Soda Location Fees revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 207 Arts & Crafts Location Fees: proposed $7,000. Arts & Crafts Location Fees revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 208 Special Event Electrical: proposed $18,000. Special Event Electrical revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 209 BPMT Show Staffing: proposed $2,000. BPMT Show Staffing revenue is based on events scheduled in Bayfront Park in 2004/2005 where event staff charges are not included in rental fees. 210 Box Office Staff and Management: proposed $00. Box Office Staff and Management are 11 included in rental fees. 211 Special Event Contracted Services: proposed $195,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 212 Special Event Clean -Up Services: proposed $95,000. Special Event Clean -Up Services revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 213 City of Miami Police: proposed $175,000. City of Miami Police revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 214 City of Miami Fire: proposed $100,000. City of Miami Fire revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 215 Parking Space Rental: proposed $2,500. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed $10,000. Special Event Equipment Rental revenue is based on a projected 55 events scheduled in Bayfront Park in 2004/2005. 217 Fourth of July: proposed $15,000. Revenue represents income from the Trust' s annual July 4th celebration. 218 Fourth of July City Services: proposed $00. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4th celebration. 220 Miscellaneous Services: proposed $40,000. Represents income from various services Trust provides promoters outside of those listed above. 221 Park Damage - Events: proposed $25,000. Represents fees charged to promoters for 12 damages in Bayfront or Bicentennial Parks resulting from Special Events. 222 Special Event Grants: proposed $30,000. Figure represents amount to be generated through grant applications for Trust sponsored special events. 13 Special Event and Marketing Expenses 2201 Event Coordinator: proposed $46,000. The Event Coordinator is responsible for special event related activities undertaken by the Trust. 2203 Event Assistant: proposed $15,000. The Event Assistant is a part time position that will provide assistance for special events at Bayfront & Bicentennial Parks. 2204 Marketin,'Director: proposed $51,000. The Marketing Director is responsible for increasing facility rentals for the Trust. 2205 Pavrolling Costs: proposed $11,200. These funds will be used for the pay rolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $11,000. These funds will be used to purchase health, dental, life and dismemberment insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $3,360. These funds will be used for a maximum 3% match to full time Bayfront Park special event and marketing employees' contributions to a 401A. 2207 Day of Show Staffing: proposed $35,000. These funds will be used to pay staff needed for set-up, teardown and maintenance of events. 2208 Special Event Contracted Personnel: proposed $165,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as Alcohol ID wrist banding personnel. 2209 Box Office Personnel and Management: proposed $17,500. These funds will be used to 14 pay box office and ticket auditing crew. 2210 Special Event Electrical Services: proposed $18,000. These funds will be used to pay the Trust' s certified electrician, who is required on -site during all special events to connect house power to the promoter's equipment, and these fees are charged back to the promoter. 2211 City of Miami Fire Rescue Service: proposed $100,000. Fire Rescue Service is required at all special events to ensure the safety and well being of park visitors. 2212 City of Miami Police: proposed $175,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed $90,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parkin&Space Rental: proposed $2,500. These fees will be used to obtain additional parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed $5,000. These funds will be used to purchase event related equipment (under $750) for rental to the park' s promoters. 2216 Special Event Tent Rental: proposed $130,000. These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor. 2217 Special Event Equipment Rental: proposed $15,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPMT Sponsored Events: proposed $180,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust, such as the annual New Year's Eve celebration. 15 2218.1 BPMT Sponsored Nonprofit Community Events: proposed $100,000. These funds will be used to sponsor various non-profit and for -profit community based events through direct grants generally not to exceed $5,000 per event. 2219 Fourth of July: proposed $17,000. These funds will be used for the production costs of the Trust' s annual July 4rh celebration. 2220 Fourth of July City Services: proposed $20,000. This expense represents the cost of City of Miami services, police, fire -rescue and trash removal, associated with the Trust' s annuaI July 4th celebration. 2221 Insurance_ proposed $3,000. These funds will be used to purchase general liability and third party alcohol insurance for Trust produced events. 2222 Website Design and Production: proposed $00. 2222.1 Event Booking Software: proposed $00. 2223 Website Hosting, Revision and Maintenance: proposed $2,500. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $ 15,000. These funds will be used to undertake special events, promotions, or other marketing opportunities to further increase the Trust's services to the community. 2225 Print Advertising: proposed $17,000. These funds will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 16 2226 Broadcast Advertising: proposed $5,000. These funds will be used to purchase broadcast advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics: proposed $8,000. These funds will be used to contract with a designer to create brochures and packets to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed $5,000. These funds will be used to purchase and develop film and contract with photographers and videographers to document events at Bayfront Park. 2229 Brochure and Promoter' s Packet Printing: proposed $12,000. These funds will be used to contract with a firm to print Bayfront Park brochures and promoter' s packets. 2230 Promotional: proposed $5,000. These funds will be used to purchase promotional items, which promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2231 Special Event Miscellaneous Expenses: proposed $20,000. These funds will be used to make miscellaneous purchases that arise in the course of doing special events. 2231 Special Event Damages: proposed $20,000. These funds will be used to mitigate or repair any event related damages in Bayfront or Bicentennial Parks. 17 REVENUES MAINTENANCE: 301 - CITY CONTRIBUTION 302 • HURRICANE REIMBURSEMENT 303 - GRANTS 304 - FPL FOUNTAIN CONTRIBUTION 305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL 306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT TOTAL MAINTENANCE REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 200412005 Requested Budget FY 2004105 $ 1,085,000 $ $ 60,000 $ $ $ 1,145,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2003104 FY 20� FY 2002103 FY 2002/03 $ 1,085,000 $ 1,085,000 $ 1,085,000 $ 1,085,000 $ $ $ - $ $ 7,000 $ $ 7,000 $ $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ $ $ $ $ $ $ $ $ 1,152 000 $ 1,145,000 $ 1,152,000 $ 1 145,000 18 EXPENSES MAINTENANCE 3301 - Park Maintenance Supervisor 3302 • Maintenance Assistant I 3303 - Maintenance Assistant II 3304 • Maintenance Assistant III 3305 - Maintenance Assistant IV 3305,1- Maintenance Assistant V 3306 • Turf and Irrigation Specialist 3307 - PayrollIng Cost 3307,1 - Maintenance Department Overtime 3308 - Health and Dental Insurance Contribution 3308.1 - Employees Retirement Alan 3309 - Challenger Memorial Flower Maintenance 3310 • Architectural Advisor 3311 - Architectural Advisor Special Projects 3312 - Turf Replacement 3313 - New Landscape Plants 3314.Bicentennial Park Mowing 3315.Bicentennial Park Fence and Site improvements 3316 - Bougainvillea Trimming 3317 - Exterminatcr 3318 - Fertilizer & Chemicals 3319 - Signage 3320 • General Park Contractor 3321 - Office Cleaning & Maintenance Services 3322 • Pressure Cleaning 3323 - Ticket Trailer Maintenance - Purchase 3324 - Painting and Accessories 3325 - Uniforms 3326 - Park Vehicle Maintenance and Repair 3327 - Purchase of a New Pickup Truck 3327 - Purchase of a New Closed Van 3328 • Equipment Leasing and Rentals 3328.1 - Equipment Purchase 3328.2 - Equipment Repairs 3329 - Miscellaneous Supplies 3330 - Golf Cart/Gator Maintenance and Repairs 3331- Park Electrician Ongoing Maintenance 3332 -Lift Station and Pump Service Contract 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Pales 3335 - Air Conditioner Replacement Cast 3338 - Alr Conditioning Maintenance Contract 3337 - Alarm Monitoring Services 3338 - Dade County Water and Sewer 3339 • FPL Utilities BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004/2005 Requested Budget FY 2004105 $ 48,000 $ 33,000 $ 33,000 $ 27,500 S 27,500 $ 26,400 $ 42,500 $ 23,790 $ 30,000 $ 30,000 $ 7,230 $ $ $ 5,000 $ 12,000 16,000 $ 13,000 $ 6,000 $ 20,000 $ 4,500 $ 50,000 $ 11,000 $ 2,000 $ 5,000 $ 4,000 $ 5,000 $ $ 7,000 $ 5,000 $ 6,000 $ 10,000 $ 8,000 $ 20,000 $ 4,000 $ 20,000 $ 20,000 $ 7,000 $ 5,000 $ 3,500 S 65,000 $ 120,000 Approved Projected Approved Au dited Budget Actual Budget FY2003/04 FY2003104 g Actual $ 46,000 $ 30,000 $ 40,000 $ 40,115 $ 31,300 $ 27,440 $ 27,510 $ 28,001 $ 31,300 $ 31,080 $ 27,040 $ 28,702 $ 26,400 $ 26,064 S 22,880 $ 24,342 $ 28,400 $ 24,480 $ 20,800 $ 22,768 $ - •$ $ $ S 42,500 $ 41,000 $ 41,600 $ 41,045 $ 20,365 $ 12,866 $ 22,500 S 19,653 $ 50,000 $ 25,000 $ 44,400 $ 31,581 $ 30,000 $ 25,000 $ 15,000 $ 20,980 $ 6,135 $ 4,550 $ 5,400 S 4,166 $ $ - $ - $ $ $ - $ $ $ $ $ $ $ 7,000 $ 2,500 $ 9,000 $ 519 $ 5,000 $ 5,000 $ 5,000 $ 4,365 $ 17,000 $ 15,200 S 12,000 $ 11,160 $ 10,000 $ 7,500 $ 20,000 $ 8,438 $ - $ - $ - $ $ 5,000 $ 4,980 $ 5,000 S 4,980 $ 15,000 S 15,000 $ 14,000 $ 13,871 $ 3,000 $ 2,500 $ 3,000 $ 2,972 $ 70,000 $ 55,000 $ 18,000 $ 30,468 $ 10,000 $ 9,828 $ 10,000 $ 9,828 $ 12,000 $ 8,500 $ 12,000 S 3,251 $ $ - $ 15,000 $ $ 8,000 $ 5,000 $ 10,000 $ 3,688 $ 4,000 $ 2,500 $ 4,000 $ 2,423 $ 5,000 $ 3,392 $ 5,000 $ 2,448 $ - $ _ $ $ $ $ $ $ $ 7,000 $ 7,000 $ 10,000 $ 9,713 $ 5,000 $ 3,000 $ 20,000 $ $ 6,000 $ 5,000 $ 6,000 $ 4,957 $ 15,000 $ 10,000 5 10,000 $ 9,999 $ 7,000 $ 5,000 $ 7,000 5 3,964 $ 20,000 $ 15,000 $ 20,000 $ 16,851 $ 4,000 $ 3,000 S 4,000 $ 4,098 $ 24,000 $ 10,000 $ 20,000 $ 19,338 $ 20,000 $ 10,000 $ 20,000 $ 19,991 $ 7,000 $ - $ 7,000 $ $ 5,250 $ 3,500 $ 8,250 $ 6,457 $ 3,500 $ 2,781 $ 3,000 $ 2,901 $ 65,000 $ 49,026 $ 65,000 S 62,254 $ 110,000 $ 120,478 S 90,000 $ 92,961 19 EXPEN$F5 MAINTENANCE 3340 - Trash Removal Fee 3341 • Private Trash Hauling 3342 - Maintenance of Trash Compactor 3343 - New Garbage Barrels 3344 - Park Vehicle Insurance 3345 - Chemicals 3346 -Cleaning Supplies 3346,1- Trash Bags 3346.2 - Hand Towels 3346.3 • Toilet Tissue 3346.4 - Hand Soap 3347 • Tool Purchases 3347,1- Fuel 3348 • Miscellaneous 3349 • General Plumbing Repair and Maintenance 3350 - Maintenance of Irrlgalicn Pumps 3351 - Turf and Irrigation Supplies 3352 - Private Security 3353 • Purchase of Hand Radios 3354 - Maintenance and Repair of Hand Radios 3355 - Payment of Loan to City 3355 • Maintenance Safety Training 3356 - Facilities Cleaning Contractor 3357 • infrastructure Studies & Expenses 6601 -Capital Improvement Expenses LASER TOWER 4401- Contractual Services 4402 - Computer Repairs 4403 - Electrical Services 4404 - Laser Tube Replacement 4405 - Water Sealing FOUNTAIN : 5501 • Fountain Contract and Services 5502 - Computer Maintenance 5503 - Chemicals 5504 • Filter and Screens 5505 - Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2004'2005 Requested Budget FY 2004105 $ 5,000 S 2,000 $ 7,500 $ $ 700 $ 3,500 $ 1,500 $ 1,500 $ 500 $ 4,000 $ 6,400 $ 6,000 $ 5,000 $ 2,500 $ 8,000 $ 120,000 $ 1,000 $ 3,000 $ 95,000 $ 60,000 $ S 35,000 $ 2,600 $ 12,000 1,165,020 Approved Projected Approved Audited Budget Actual Budget Actual FY 2003/04 FY 2003/04 2+3 FY 200�3 $ 8,000 $ 4,000 $ 8,000 $ 6,807 $ $ $ $ $ 5,000 $ $ 5,000 $ 6 1,000 $ 1,000 $ 1,000 $ 290 $ 7,000 $ 6,641 $ 9,000 $ 6,153 $ $ $ - $ $ 1,000 $ $ 1,000 $ 183 $ 3,250 $ 3,978 S 4,000 $ 3,224 $ 1,000 $ 1,594 $ 1,500 $ 1,073 $ 1,500 $ 1,248 S 2,000 $ 1,209 $ 250 $ 266 $ 500 $ 125 S 4,000 $ 2,500 $ 7,000 $ 4,197 $ 4,000 S 3,182 $ 5,000 $ 3,379 $ 8,000 $ 5,000 $ 5,000 $ 5,111 $ 3,250 $ 2,463 $ 4,000 $ 2,129 $ 4,000 $ 2,500 $ 4,500 $ 525 $ 7,000 $ 5,000 $ 10,000 $ 8,021 $ 95,000 $ 92,294 $ 75,000 $ 82,334 $ 1,000 $ - $ 1,000 $ - $ 1,000 $ 1,500 $ 1,000 $ 108 $ - $ - $ - $ - $ 3,000 $ 1,131 $ 3,000 5 975 S 70,000 $ 49,180 $ 70,000 $ 33,795 $ 75,000 $ 64,200 $ $ $ $ $ $ 41,678 $ 15,000 $ 7,500 $ 30,000 $ $ 2,500 $ 8,400 $ 5,000 $ $ 2,000 $ - $ 2,000 $ $ 2,000 $ $ 2,000 $ 9,300 $ 35,000 $ 30,960 5 32,000 $ 31,895 $ $ - $ $ $ 3,000 $ 1,560 $ 2,000 $ 1,560 S - $ - $ $ - $ 12,000 $ 12,000 $ 12,000 $ 9,301 $ 11� 936243 $`880 $ 066,621 20 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2004/2005 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $1,085,000. This figure represents City of Miami contribution to Bayfront Park Management Trust. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed $00. 304 FPL Fountain Contribution: proposed $60,000. This revenue represents annual FPL contribution to support the electricity usage of the Mildred and Claude Pepper Fountain. 305 Curry Gift to Challenger Memorial: proposed $00. 306 City Contribution for Capital Improvements: proposed $00. The administration projects $00 from the City of Miami for capital improvements in FY 2004/2005. 21 Maintenance Expenses 3301 Park Maintenance Supervisor: proposed $48,000. The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crews and related activities of the Trust. 3302 Maintenance Assistant I: proposed $33,000. The Maintenance Assistant I reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3303 Maintenance Assistant II: proposed $33,000. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3304 Maintenance Assistant III: proposed $27,500. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305 Maintenance Assistant IV: proposed $27,500. The Maintenance Assistant IV reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park, 3305.1 Maintenance Assistant V: proposed $26,400. The Maintenance Assistant V reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3306 Turf & Irrigation Specialist: proposed $42,500. The Turf & Irrigation Specialist reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Bayfront Park. 3307 Pavrolling Costs: proposed $23,790. These funds will be used for the payrolling costs of 22 the Maintenance Department employees. 3307.1 Maintenance Department Overtime: proposed $30,000. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront and Bicentennial Parks. 3308 Health and Dental Insurance Contribution: proposed $30,000. These funds will be used to purchase health, dental, life and dismemberment insurance for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $7,230. These funds will be used for a maximum 3% match to Bayfront Park maintenance employees' contributions to a 401A. 3309 Challenger Memorial Flower Maintenance: proposed $00. 3310 Architectural Adviser: proposed $00. 3311 Architectural Adviser - Special Proiects: proposed $00. 3312 Turf Replacement: proposed $5,000. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $12,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Bicentennial Mowing Services: proposed $16,000. These funds will be used to mow Bicentennial Park once per month December through April and twice per month March through November. 3315 Bicentennial Fence and Site Improvements: proposed $13,000. These funds will be used to maintain the fence surrounding Bicentennial Park, the newly installed soccer field, and 23 additional site improvements necessary to increase its usage. 3316 Bougainvillea Trimming: proposed $00. 3317 Exterminator: proposed $6,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Bayfront Park. 3318 Fertilizer & Chemicals: proposed $20,000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Bicentennial Parks. 3319 Signage: proposed $4,500. These funds will be used to continue the informational and directional signage program in Bayfront Park. 3320 General Park Contractor: proposed $50,000. These funds will be used to contract with a City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Bayfront Park. 3321 Office Cleaning & Maintenance: proposed $11,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning: proposed $2,000. These funds will be used to enter into an agreement with a contractor to provide pressure -cleaning services to Bayfront Park on a quarterly basis. 3323 Ticket Trailers Maintenance and Purchase: proposed $00. 3324 Painting & Accessories: proposed $5,000. These funds will be used to maintain Bayfront Park' s structures. 3325 Uniforms: proposed $4,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $5,000. These funds will be used for 24 routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3327 Purchase of New Step Van: proposed $00. 3328 Equipment Leasing & Rentals: proposed $7,000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 3328.1 Equipment Purchase: proposed $5,000. These funds will cover the cost of a wide range of equipment purchases (under $750) necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3328.2 Equipment Repairs: proposed $6,000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3329 Miscellaneous Supplies: proposed $10,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Golf Cart/Gator Maintenance & Repairs: proposed $8,000. These funds will be used for maintenance and repair of the Trust's four John Deere Gators. 3331 Park Electrician OneointMaintenance: proposed $20,000. These funds will be used to allow the park electrician to develop and maintain a maintenance and upgrade schedule of the park' s electrical system. 3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used to enter into a maintenance contract with a local pump service company to maintain Bayfront Park' s lift stations and pit pumps. 3333 Electrical Maintenance Materials: proposed $20,000. These funds will be used to 25 purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater. FIuorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers are the only materials involved. 3334 Bulb Fixtures & Poles: proposed $20,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Bayfront Park. 3335 Air Conditioner Replacement Cost: proposed $7,000. These funds will be used to purchase new air conditioning units for the Laser Tower and the Fountain Control Booth. 3336 Air Conditioning Maintenance Contract: proposed $5,000. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitorins Services: proposed $3,500. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed $65,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department, 3339 FP&L Utilities: proposed $120,000. These funds will be used to purchase electrical services from FP&L. 3340 Trash Removal Fee: proposed $5,000. These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 26 3341 Private Trash Haulin proposed $00. 3342 Maintenance of Trash Corn actor: proposed $00. 3343 New Garba a Barrels: proposed $2,000. These funds will be used to purchase new plastic tic garbage barrels for Bayfront Park. 3344 Park Vehicle Insurance: proposed $7,500. These funds will be used to purchase insura nce for the Park' s trucks. 3345 Chemicals: proposed $00. 3346 Cleanin Su lies: proposed $700. These funds will be used to purchase cleaningsupplies pp s and other materials needed to keep the park' s administrative offices clean. 3346.1 Trash Ba s•; proposed $3,500. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $1,500. These funds will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $1,500. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hancl Soa ; proposed $500. These funds will be used to purchase hand soap for use in park' s restrooms. 3347 Tool Purchases: proposed $4,000. These funds will be used to purchase all tools necessary to maintain Bayfront Park. This includes hand or power tools needed for routine maintenance. 3347.1 Fue1: proposed $6,400. These funds will be used to purchase fuel for park' s vehicles and power equipment. 27 3348 Miscellaneous: proposed $6,000. These funds will be used for emergency purchases of non -line item goods or services essential to the Bayfront Park Management Trust's operation. 3349 General Plumbing Repair and Maintenance: proposed $5,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, laser tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south end service building. 3351 Turf and Irrigation Supplies: proposed $8,000. These funds will be used to maintain and upgrade Bayfront and Bicentennial Parks' turf and irrigation system. 3352 Private Security: proposed $120,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed $00. 3354 Maintenance and Repair of Hand -Radios: proposed $1,000. These funds will be used to maintain newly purchased two-way radio system, for use by park staff and for rental to promoters. 3355 Maintenance Safety Training: proposed $3,000. These funds will be used for safety training classes for the park's maintenance staff. 3356 Facilities Cleaning Contractor: proposed $95,000. These funds will be used to contract a maintenance company for daily cleaning of Bayfront and Bicentennial Parks. 3357 Infrastructure Studies and Expenses: proposed $60,000. These funds will be used for 28 reviews, assessments and to create drawings for necessary infrastructure repairs as the park's facilities age. Light Tower 4401 Laser Tower Contracted Services: proposed $00. 4402 Computer Repairs: proposed $00. 4403 Electrical Services: proposed $00. 4404 Laser Tube Replacement: proposed $00. 4405 Laser Tower Water Sealing: proposed $00. Mildred & Claude Pepper Fountain 5501 Fountain Maintenance Service Contract: proposed $35,000. These funds will be used to continue the fountain maintenance service contract for the operation of the Mildred and Claude Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed $00. 5503 Chemicals: proposed $2,000. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5504 Filters and Screens: proposed $00. 5505 Miscellaneous Maintenance: proposed $12,000. These funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park. 29 BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2004/2005 BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 200412005 BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS FIXED ASSETS & LAND IMPROVEMENTS Challenger Memorial Lighting Promenade Rehabilitation Rehabilitation of Rock Garden LONG RANGE PLANNING CAPITAL IMPLEMENTATION Public Monuments Rehabilitation Park Beautification Park Signage Park Lighting Upgrades & Additions Park Design Upgrades & Rehabilitation TOTAL CAPITAL IMPROVEMENTS Requested Budget FY 2004/05 $ 2,500,000 $ 100,000 $ 150,000 $ 1,000,000 $ 50,000 $ 200,000 $ 250,000 $ 250,000 $ 500,000 $ 2,500,000 Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2004/2005 EXHIBIT 600 Board Designated Capital Improvement Fund: $2,500,000 Expenses Fixed Assets and Land Improvements Challenger Memorial Lighting Plan: proposed $100,000. These funds will be used to create and install a lighting package for the Challenger Memorial, one of the most visible locations in Bayfront Park. Flagler Promenade Rehabilitation Plan: proposed $150,000. These funds will be used to rehabilitate damaged stones and re -grout the Flagler Promenade. Rehabilitation of Bavfront Park Rock Garden: proposed $1,000,000. These funds will be used to renovate and rehabilitate the Bayfront Park Rock Garden, which dates from 1926 and is the earliest design feature in the park. Long Range Planning Capital Implementation Public Monuments Rehabilitation: proposed $50,000. These funds will be used to rehabilitate public monuments located throughout Bayfront Park. Park Beautification: proposed $200,000. These funds will be used for overall park beautification, including new plantings and design elements. Park Signage: proposed $250,000. These funds will be used for a distinctive and attractive comprehensive directional and informational signage system covering Bayfront Park's 32 acres. Park Lightning Upgrades & Additions: proposed $250,000. These funds will be used for an 32 over -haul and upgrade of the lighting systems in Bayfront Park. Parl*Design Upgrades & Rehabilitation: proposed $500,000. These funds will be used for redesign and construction of new infrastructure to support objectives identified through the Long Range Planning process. 33 35% REVENUES BY TYPE REQUESTED BUDGET FY 04/05 23% 42% DGENERAL REVENUES USPECIAL EVENTS & MARKETING REVENUES °MAINTENANCE REVENUES 36% EXPENSES BY TYPE REQUESTED BUDGET FY 04/05 23% 41% ®ADMINISTRATIVE EXPENSES ■SPECIAL EVENTS & MARKETING EXPENSES °MAINTENANCE EXPENSES 34 $2,000,000 $1,500,000 $1,000,000 $500,000 $- REVENUE COMPARISON ■ PROJECTED ACTUAL FY 03/04 Q REQUESTED BUDGET FY 04/05 GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800, 000 $600,000 $400,000 $200,000 $- EXPENSE COMPARISON ■ PROJECTED ACTUAL FY 03/04 0 REQUESTED BUDGET FY 04/05 ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES 35 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES NET REVENUES IN EXCESS OF EXPENSES BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2004/2005 REQUESTED BUDGET FY 04105 $ 744,500 $ 1,351,500 $ 1,145,900 $ 3,241,000 $ 755,920 $ 1,320,060 $ 1,165,020 $ $ 3,241,000 $ 2,500,000 $ 2,500,000 $ $ 1,000,000 VARIANCEVAS R ANCE APPROVED BUDGET 04105 APPROVED BUDGET 04105 BUDGET VS. BUDGET VS. FY 03104 BUDGET 03104 FY 02103 BUDGET 02103 $ 655,200 $ 89,300 $ 651,200 $ 93,300 $ 1,404,506 $ (53,000) $ 1,039,400 $ 312,100 $ 1,152,000 $ (7,000) $ 1,152,000 $ (7,000) $ 3,211,700 $ 29,300 1 2,842,800 $ 308,400 $ 714,000 $ 41,920 $ 758,670 $ (2,750) $ 1,342,800 $ (22,740) $ 1,082,050 $ 238,010 5 1,154,900 $ 10,120 $ 1,001,880 $ 163,140 $ 3,211,700 $ 29,300 $ 2,842,600 $ 395,400 $ $ 0 $ (0) $ 2,000,000 $ 500,000 $ 720,000 $ 1,780,000 2,000,000 $ 500,000 $ 720,000 $ 1,780,000 $ $ 0 $ (0) 36 51,600,0o0 $1,400,000 $1,200,000 $1,000,000 S800,000 $s0a,000 Maxi) $200,0o0 S- GENERAL REVENUES BUDGET REVENUE COMPARISON fl REQUESTED BUDGET FY 04/06 ■ APPROVED BUDGET FY 03104 ■ APPROVED BUDGET FY 02103 SPECIAL EVENTS & MARKETING REVENUES REVENUES MAINTENANCE REVENUES $1 s00,0oa $1,400,000 $1,200,a00 81,000,000 $800,000 $a00,o00 $400,Q00 $200,000 $- BUDGET EXPENSE COMPARISON ADMINISTRATIVE EXPENSES ® REQUESTED BUDGET FY 04105 • APPROVED BUDGET FY 03104 ■ APPROVED BUDGET FY 02103 SPECIAL EVENTS & MARKETING EXPENSES EXPENSES MAINTENANCE EXPENSES 37 REVENUES GENERAL REVENUES SPECIAL EVENTS & MARKETING REVENUES MAINTENANCE REVENUES TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS S MARKETING EXPENSES MAINTENANCE EXPENSES CITY OF MIAMI GRANT TOTAL EXPENSES NET REVENUES IN EXCESS OF EXPENSES BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL. BUDGET SUMMARY FISCAL. YEAR 2004)2005 REQUESTED BUDGET FY 04105 $ 744,500 $ 1,351,500 $ 1,145,000 $ 3,241,000 $ 755,920 $ 1,320,060 $ 1,165,020 $ 3,241,000 $ $ 2,500,000 $ 2,500,000 $ 1,000,000 VARLA E VARIAN w PRO,..BUDGET04f05 Allitrmmw REQUESTED ACTUAL VS. ACTUAL VS. FY 03104 PROJECTED 03/04 FY 02103 ACTUAL 02103 i. $ 665,073 $ 79,427 $ 712,376 $ 32,124 $ 1,851,560 $ (500,060) $ 1,489,787 $ (138,287) $ 1.145,000 $ 0 $ 1,145,000 $ 3,661,633 $ (420,633) $ 3,347,163 $ (106,163) 568,713 $ 187,207 $ 514,203 $ 241,717 1,391,296 $ {71,236) $ 1,085,850 $ 234,214 938,243 $ 228,777 $ 866,621 $ 298,399 500,000 $ {500,000) $ $ $ 3,396,252 $ 265,381 $ $ (155,252) $ 2,466,675 $ 774,325 (265,381) $ 880,488 $ (880,488) 38 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 GENERAL REVENUES BUDGET REVENUE COMPARISON O REQUESTED BUDGET FY 04/05 •PROJECTED ACTUAL FY 03104 ■AUDITED ACTUAL FY 02l03 SPECIAL EVENTS & MARKETING REVENUES REVENUES MAINTENANCE REVENUES $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- ADMINISTRATIVE EXPENSES BUDGET EXPENSE COMPARISON ® REQUESTED BUDGET FY 04ro3 • PROJECTED ACTUAL FY 03/04 • AUDITED ACTUAL FY 02f03 SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES EXPENSES CITY OF MIAMI GRANT 39 BAYFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR ' 04-' 05 Turf$ Irrigation Specialist Mnai elinCe bent 7 .-.- C T 13415mess i Flfl$[14 . Director i lrl & 'Coordinator;_:-.