HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO:
FROM :
Hinorable .yor and
bers •f t�, City
Jo �rriola
Ch - Administrator/City Manager
on
DATE: AUU 2 3 LUlU4 FILE: FM-04/doc
SUBJECT: Accepting bids for the purchase
of two (2) 48'dry van trailers and
two (2) crew cab straight 24'dry
REFERENCES: van trucks; Fire -Rescue Department
Bid No. 03-04-116
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bids of International Truck & Engine Corporation (Non-Minority/Non-Local
vendor), located at 2400 Commerce Avenue, Bldg. 1100 #100, Duluth, Georgia, 30096
and WSE Leasing, Inc. (Non-Minority/Non-Local vendor), located at 2563 Commerce
Circle, Birmingham, Alabama, 35217, for the procurement of two (2) 48' dry van trailers
and two (2) crew cab straight 24'dry van trucks, each with a five (5) year bumper -to -
bumper preventive maintenance services, in an amount not to exceed $259,114, for the
Department of Fire -Rescue's Urban Search and Rescue ("USAR") Team.
Funding for this particular purchase is available from the "FEMA/USAR Grant Award
(FY 2003-05) Project No. 110120, Account Code No. 280104.6.840.
BACKGROUND
The City of Miami Urban Search and Rescue Team ("USAR") needs to always be
prepared to immediately respond to a national emergency on a moments notice. In an
effort to ensure that our emergency responders have the essential equipment
necessary to allow for immediate transport of the USAR equipment cache by ground,
the Department of Fire -Rescue requires the purchase of two (2) 48' dry van trailers and
two (2) crew cab straight 24' dry van trucks, each with a five (5) year bumper -to -bumper
prevention maintenance services, as required by FEMA.
The City of Miami Urban Search and Rescue Team ("USAR") is funded annually by the
Federal Emergency Management Agency ("FEMA") for the purpose of being ready at a
moments notice to deploy for emergency, life saving missions anywhere in the nation.
On November 13, 2003, the City of Miami Commission adopted Ordinance No. 12437
which authorized the City Manager to establish a special revenue fund entitled:
"FEMA/USAR Grant Award (FY 2003-05) fund", and to appropriate funds in the amount
of $1,100,000 consisting of a grant from FEMA to be used by the Department of Fire-
Honorable Mayor and
Members of the City Commission
Page 2of2
Rescue to purchase specialized equipment and provide training, management and
administration of the South Florida Urban Search and Rescue ("USAR") program.
The capability for the USAR task forces to be deployable by ground transportation is
one of the three top priorities issues for the Urban Search and Rescue Response
System. In accordance with the provisions of the Fiscal Year 2003 Task Force grant,
the proposed equipment meets FEMA guidelines to reduce vulnerabilities, prevent,
respond to, and recover from any nation's emergency operations and/or acts of
terrorism. Failure to have the suitable equipment and tools available can hinder the
USAR Teams capabilities to immediately respond to a national emergency on a
moments notice.
The Department of Fire -Rescue has analyzed the bids received pursuant to Bid No. 03-
04-116. International Truck & Engine Corporation and WSE Leasing, Inc., were
deemed responsive, responsible and met bid specifications and are therefore
recommended for the award.
Fiscal impact: None — Funded by the "FEMA/USAR Grant Award (FY 2003-05)"
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FM.042.doc