HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Ma
DGlembers o
0
0-e
Arriola
ssion
lief Administrator/City Manager
DATE:
SUBJECT:
REFERENCES:
AUG 2 3 2004
FILE : FM-047.doc
Request for contract extension with
Medaphis Physician Services
Corporation n/k/a PST Services,
Inc. ("Per -Se")
ENCLOSURES:
Resolution, Contract
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to execute Amendment No. 1, in a form acceptable to the City
Attorney, and approving the extension in the Medaphis Physician Services Corporation
("Medaphis") n/k/a PST Services, Inc. ("Per -Se") contract, on a month -to -month basis, not to
exceed a one-year period, from September 20, 2004 through September 19, 2005, to provide
emergency medical service billing and collection services. This extension will continue to bring
in revenue to the City of Miami in the amount of $375,000 per month, for a total of $4,500,000
for this additional contract period.
BACKGROUND
Pursuant to Resolution No. 99-498, adopted on July 13, 1999, the City of Miami entered into an
Agreement with Medaphis n/k/a Per -Se for emergency medical transport billing and collections
for a term of three years commencing on September 20, 1999, and ending on September 19,
2002, with the option to renew said Agreement for two (2) additional one-year periods.
The Department of Fire -Rescue's goals are to receive the best services at the lowest cost possible
as it relates to the City's collection services. Since May 2004, the Fire -Rescue Department has
been working the Department of Purchasing to issue a new Request for Proposal ("RFP");
however, during this process our department revealed Miami -Dade County had issued a RFP No.
7578-3/10-OTR for the identical services. In June 2004, my staff met with the Miami -Dade
County Representative to discuss their current competitive negotiations for medical transport
billing and collection services. As a result, the Department of Fire -Rescue has determined that
said RFP meets the City of Miami's requirements and it would be feasible and most
advantageous for the City of Miami to piggyback off of the Miami -Dade County RFP No. 7678-
3/10-OTR once said contract is awarded.
While this process proceeds, and until a contract is finalized, it is imperative that the City
continue to receive emergency medical transport billing and collection from Medaphis n/k/a Per-
Honorable Mayor and
Members of the City Commission
Page 2 of 2
Se to avert loss in revenue. To continue this mutually beneficial relationship with the Medaphis
n/lca Per -Se, an extension of the existing contract on a month -to -month basis, until September 19,
2005 will assure the continuity of service.
Fiscal Impact: Failure to extend this contract, on a month -to -month basis not to exceed a
one-year period, will result in a loss of revenue in the amount $375,000 per month, for a total
of $4,500,000 for this additional contract period.
JA/W WB/MLK/TF/jam
FM.047.doc