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HomeMy WebLinkAboutbayfront documentMILDRED AND CLAUDE PEPPER BAYFRONT PARK Bayfront Park Management Trust Meeting July 26, 2004 Trust Members Present: Commissioner Joe Sanchez Dr. Laurinus Pierre Steven Alexander Michael Barket Lawrence Terry Elena V. Carpenter Trust Members Absent: Frank Herrera Ralph Duharte Ruth Greenfield Staff and Visitors: Timothy Schmand Jose Gell Daniel Iturralde Carol Cutt Valeria Sanchez James Villacorta Maria J. Chiaro Robert Weinreb Jacques Teze Simon Ferro Matt Monfredi Mark Funnen Michelle Palacio Mark Scott Jennifer MacCormack 1 Bayfront Park Management Trust Meeting 07/26/04 Minutes MILDRED AND CLAIJDE PEPPER BAYFRONT PARK Bayfront Park Management Trust ***********MINUTES*********** Monday, July 26, 2004 301 N. Biscayne Blvd. Commissioner Sanchez chaired the meeting. The Bayfront Park Management Trust meeting began at 12:31 p.m. with the Pledge of Allegiance and a roll call of those present. I. DISCUSSION OF TRUST FINANCES 1. June Financial Report Daniel Iturralde presented the financial report for June 2004 and year to date. Discussion on page 26 of the financial report ensued. Commissioner Sanchez explained to the Trust that Assistant City Attorney, Erica Wright, was re- assigned to the CRA Department and Assistant City Attorney, James Villacorta is now the Trust's attorney. In light of this change, Commissioner Sanchez requested the arrearage report be deferred until the next meeting, once that item is reached on the agenda. Elena V. Carpenter requested the Trust be updated at a future meeting on the utilization of the $500,000.00 City Grant issued by the Trust in October of 2003. A motion to approve the June financials was made by Steven Alexander, seconded by Michael Barket and unanimously approved by the board. 2. 2004-05 Budget Approval Commissioner Sanchez stated pursuant to City Code, all budgets must be approved by the Trust prior to submission for City Commission approval. Commissioner Sanchez requested a motion approving the 2004-05 Bayfront Park Management Trust Budget. A motion approving the 2004-2005 budget was made by Steven Alexander, seconded by Elena V. Carpenter and unanimously approved by the board. Elena V. Carpenter requested further discussion on the Executive Director's salary. Discussion on the Executive Director's salary ensued. A motion to approve a salary increase to a total amount of $98, 000.00 as projected in the 2004-2005 budget for the Executive Director was made by Elena V. Carpenter, seconded by Steven Alexander and unanimously approved by die board. Lawrence Terry suggested establishing a performance evaluation process for the Executive Director. Discussion on the Executive Director's salary ensued. A motion to amend the previous motion, approving a salary increase for the Executive Director in a total amount to not exceed $97,000.00 was made by Elena V Carpenter, seconded by Steven Alexander and voted on as follows: 2 Bayfront Park Management Trust Meeting 07/26/04 Minutes Lawrence Terry YES Michael Barket NO Dr. Pierre YES Motion passed. Four (4) yeas to one (1) nay. 3. Arrearage/legal report, Erica N. Wright, Assistant City Attorney a) Cumulative Arrearage Report - Item deferred. b) Raceworks ticket surcharge settlement - Item deferred. II. APPROVAL ITEMS 1. Minutes from June 28 , 2004, BPMT meeting A motion to approve the June 28, 2004, minutes was made by Michael Barket, seconded by Dr. Pierre and unanimously approved by the board. 2. Consent Agenda 1. Reso. 04-032, Approve scissor lift purchase 2. Reso. 04-033, Approve rock garden construction proposal 3. Reso. 04-034, Approve statue refurbishing proposal 4. Reso. 04-035, Approve City of Miami Parks Dept. talent show expenses 5. Reso. 04-036, Approve Fountain Maintenance Bid A motion to approve the consent agenda was made by Steven Alexander, seconded by Dr. Pierre and unanimously approved by the board. Discussion on the Rock Garden and the fountain maintenance bid ensued. 3. Approval Agenda 1. Reso. 04-037, Ratify Amphitheater Truss System Expenses 2. Reso. 04-038, Approve Events Cleaning Bid 3. Reso. 04-039, Approve Miami Idol Expenses A motion to approve the approval agenda was made by Steven Alexander, seconded by Lawrence Terry and unanimously approved by the board. !!I. GENERAL AGENDA ITEMS 1. Tethered Balloon Ride Committee, Elena V. Carpenter Elena V. Carpenter explained to the Trust the process taken by the Tethered Balloon Committee and presented the Committee's recommendation of Skylift Holding, LLC, as the first ranked firm, with the stipulation that should negotiations fail with the first ranked firm, the Trust negotiate with the second ranked firm. The ranking is as follows: 1) Skylift Holding, LLC 2) Miami Balloon Company Elena V. Carpenter stated that as Chairperson of the Tethered Balloon Committee, she submitted a letter of recommendation to the City Manager, which has been approved, and explained that this item will be placed on the September 9, 2004, Miami City Commission Agenda. A motion directing the Executive Director to initiate negotiations with Skylift Holding, LLC was made by Elena V. Carpenter, seconded by Steven Alexander and unanimously approved by the board. 2. Bert Newcomb Tree and Landscaping Service, Inc., proposal Tim Schmand stated that at the last board meeting the Trust directed him to negotiate with Leigh Livesay, President of Bert Newcomb Tree and Landscaping, for resolution regarding his settlemet agreement. Mr. Schmand explained that an agreement proposal was included in their board packet. 3 Bayfront Park Management Trust Meeting 07/26/04 Minutes