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HomeMy WebLinkAboutaward sheetAWARD RECOMMENDATION AND APPROVAL FORM Date: 7/7/04 Department/Division: Bayfront Park Management Trust Department Contact Name/Number: Jose Gell / 305-373-8784 Bid/Contract Number: 03-04-039 Sr. Buyer: Terry Byrnes, CPPB Summary/Description of Purchase: Service and maintain electrical and mechanical components, to include inspection, adjustment(s) and Iubrications of all related pumps, motors, valves, piping, spray nozzles and floats; pressure cleaning services and chemicals of the fountain at Bayfront Park. Justification for Award/Contract: Type of Contract: Method of Purchase: ❑ Single Purchase IE Formal Bid (include bid tabulation) O Short -Term Contract ❑ Competitive Negotiation (include documentation) ❑ Lease ❑ Other Governmental Contracts (include documentation) fEl Term Contract O Contract Increase Contract Period Two Years OTR: Two Additional One -Year Periods Recommended Vendor(s): Condo Electric MWBE/Location Status: Award/Contract Value Dade/ Hispanic $27,370.00 Total Value of Award/Contract (includi value associat potential OTR): $109,480.00 Award Recommended By: Source(s) of Funds: Account Code(s): Department Director/Designee Signature BA‘>'FIZONT P42K Iii-wAGeM T i-yZt T 20O3-o4 Oft-ov (. i Na- s— I ~ Fout. 7 A -1 aria Se iRy' ct Funding Approval: Certified By: DMB Di ctor/Designee hief Procurement Officer/Designee roved: Viufelyr City Manager D le AWARD RECOMMENDATION AND APPROVAL FORM BID NUMBER: 03-04-039 COMMODITY/SERVICE: 913-92 / Fountain Maintenance DEPARTMENT/CONTACT PERSON: Bayfront Park Management Trust / Jose Gel! INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Award Recommendation and Approval Form has been completed by the Department of Purchasing. The user department(s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to Purchasing. Within 10 days, submit this completed form along with the approved and signed Bid Tabulation Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval. If the total value of the award/contract exceeds S50,000.00, submit this completed form along with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn: Bid/Contract Section. These forms will be utilized by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, submit separate justification memo to Purchasing. Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: G1e Marcos, Chef Procurement Officer AWARD RECOMMENDATION AND APPROVAL FORM DATE AWARD SHEET Bayfront Park Fountain Maintenance Services 03-04-039 FOUNTAIN MAINTENANCE SERVICES AT BAYFRONT PARK ITEM DESCRIPTION U/i1M FREO Condo Electric Motor Repair 3815 E 10th Ct. Hialeah, FL 33013 Dade/Hispanic Unit Price Extended Annual Price 1 Service and maintenance of electrical and mechanical components, including inspections, adjustments and lubrications of all pumps and parts Monthly 12 $ 250.00 $ 3,000.00 2 Pressure cleaning of exterior fountain Monthly 24 $ 600.00 $ 14,400.00 (twice per month) 3 Monthly chemicals — List all chemicals Monthly 12 $ 580.00 $ 6,960.00 to perform services: Chloric Acid 4 Pressure cleaning of rim and bowl Annual 2 (twice per year) 5 Pressure cleaning of reservoir and wash -down of fountain interior (once per year) Annual 1 6 Percentage markup above cost for all parts Percent X $100 Total Annual Cost (Add Items 1— 6) * For evaluation purposes only. Percentage indicated MUST be kept for the duration of the contract period. Name of "On -Duty" Supervisor Cell phone of "On -Duty" Supervisor . Pager of "On -Duty" Supervisor Prepared By: Terry Byrnes, CPPB 7/7/04 600.00 $ 1,200.00 1,800.00 $ 1,800.00 10% $ 10.00 $ 27,370.00 Jorge Suarez 786-586-6149 786-586-6149