HomeMy WebLinkAboutaward sheetAWARD RECOMMENDATION AND APPROVAL FORM
Date: 7/7/04 Department/Division: Bayfront Park Management Trust
Department Contact Name/Number: Jose Gell / 305-373-8784
Bid/Contract Number: 03-04-039 Sr. Buyer: Terry Byrnes, CPPB
Summary/Description of Purchase:
Service and maintain electrical and mechanical components, to include inspection, adjustment(s) and
Iubrications of all related pumps, motors, valves, piping, spray nozzles and floats; pressure cleaning services
and chemicals of the fountain at Bayfront Park.
Justification for Award/Contract:
Type of Contract: Method of Purchase:
❑ Single Purchase IE Formal Bid (include bid tabulation)
O Short -Term Contract ❑ Competitive Negotiation (include documentation)
❑ Lease ❑ Other Governmental Contracts (include documentation)
fEl Term Contract
O Contract Increase
Contract Period Two Years OTR: Two Additional One -Year Periods
Recommended Vendor(s):
Condo Electric
MWBE/Location Status: Award/Contract Value
Dade/ Hispanic $27,370.00
Total Value of Award/Contract (includi value associat potential OTR): $109,480.00
Award Recommended By:
Source(s) of Funds:
Account Code(s):
Department Director/Designee Signature
BA‘>'FIZONT P42K Iii-wAGeM T i-yZt T 20O3-o4 Oft-ov
(. i Na- s— I ~ Fout. 7 A -1 aria Se iRy' ct
Funding Approval: Certified By:
DMB Di
ctor/Designee
hief Procurement Officer/Designee
roved:
Viufelyr
City Manager D le
AWARD RECOMMENDATION AND APPROVAL FORM
BID NUMBER: 03-04-039
COMMODITY/SERVICE: 913-92 / Fountain Maintenance
DEPARTMENT/CONTACT PERSON: Bayfront Park Management Trust / Jose Gel!
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds S50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section. These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
G1e Marcos, Chef Procurement Officer
AWARD RECOMMENDATION AND APPROVAL FORM
DATE
AWARD SHEET
Bayfront Park Fountain Maintenance Services
03-04-039
FOUNTAIN MAINTENANCE SERVICES AT BAYFRONT PARK
ITEM DESCRIPTION U/i1M FREO
Condo Electric Motor Repair
3815 E 10th Ct.
Hialeah, FL 33013
Dade/Hispanic
Unit Price
Extended
Annual Price
1 Service and maintenance of electrical
and mechanical components, including
inspections, adjustments and lubrications
of all pumps and parts Monthly 12 $ 250.00 $ 3,000.00
2 Pressure cleaning of exterior fountain Monthly 24 $ 600.00 $ 14,400.00
(twice per month)
3 Monthly chemicals — List all chemicals Monthly 12 $ 580.00 $ 6,960.00
to perform services:
Chloric Acid
4 Pressure cleaning of rim and bowl Annual 2
(twice per year)
5 Pressure cleaning of reservoir and wash -down
of fountain interior (once per year) Annual 1
6 Percentage markup above cost for all parts Percent X $100
Total Annual Cost (Add Items 1— 6)
* For evaluation purposes only. Percentage
indicated MUST be kept for the duration of the
contract period.
Name of "On -Duty" Supervisor
Cell phone of "On -Duty" Supervisor .
Pager of "On -Duty" Supervisor
Prepared By:
Terry Byrnes, CPPB
7/7/04
600.00 $ 1,200.00
1,800.00 $ 1,800.00
10% $ 10.00
$ 27,370.00
Jorge Suarez
786-586-6149
786-586-6149