HomeMy WebLinkAboutterms and conditionsCITY OF FAYETTEVILLE, ARKANSAS
Terms and Conditions
1. All bids shall be submitted in a sealed envelope and must be submitted on forms
provided by the City.
2. The item bid and the bid number shall be stated on the face of the sealed bid
envelope.
3. Bids received after the date and time set for receiving bids will not be considered.
4. The City reserves the right to accept or reject any or all bids, waive formalities in
the bidding and make a bid award deemed to be in the best interest of the City.
The City shall be able to purchase more or Tess than the quantity indicated
subject to availability of funds.
5. The bid price shall remain good and firm until project is completed.
6. All products delivered shall comply with applicable standards of quality.
7. Any exceptions to the requirements of the City of Fayetteville must be noted on
the Bid Form.
8. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover
the furnishing of the items bid. Sales tax is not to be included in the bid price.
Applicable Arkansas sales tax laws will apply to this bid, but will not be
considered in award of the bid.
9. Each bidder shall state on the face of the bid form the anticipated number of days
from the date of receipt of an order for delivery of equipment and installation to
the City of Fayetteville.
10. Copy of the warranty shall accompany the bid, and any exceptions to the
warranty shall be clearly noted on the bid form.
11. Bidders must provide the City with their bids signed by an employee having legal
authority to submit bids on behalf of the bidder. The entire cost of preparing and
providing responses shall be borne by the bidder.
12. The City reserves the right to request any additional information it deems
necessary from any or all bidders after the submission deadline.
13. The request for bid is not to be construed as an offer, a contract, or a
commitment of any kind; nor does it commit the city to pay for any costs incurred
by bidder in preparation of bid.
14. The City will not be responsible for misdirected bids. Vendor should call the
Purchasing Office at (501) 575-8289 to insure receipt of their bid documents prior
to opening time and date listed on the bid form.
15. If products and/or components other than those described in this bid document
are proposed, the bidder must include complete descriptive literature and
technical specifications. All requests for additional information must be received
within five working days following the request.
16. Bids must be hand delivered or received by mail in the Purchasing Office, Room
306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of
closing listed on the face of the bid.
*17. Public improvement bids with a total of $20,000 or more shall submit certificates
of insurance within 10 days of notice of bid award. CertificateS of insurance are
to be addressed to the City of Fayetteville, showing that the contractor carries the
following insurance which shall be maintained throughout the term of the bid.
Any work sublet, the contractor shall require the subcontractor similarly to
provide the same insurance coverage. In case any employee engaged in work
on the project is not protected under Workers' Compensation, the Contractor
shall provide, and shall cause each subcontractor to provide, adequate
employer's liability insurance for the protection of such of his employees as are
not otherwise protected.
Workers' Compensation:
Comprehensive General & Automotive Liability:
Property Damage Liability:
Statutory Amount
$250,000 each person.
$500,000 aggregate.
$100,000 aggregate.
*18. Public improvement bids with a total of $20,000 or more require a 5% bid bond
and if awarded, a 100% performance and payment bond to be submitted before
notice to proceed is given.
*19. Public improvement bids exceeding $20,000 or more require a contractor's
license.
*20. The City shall pay Contractor based on unit prices indicated in contractor's bid
proposal. Progress payments will be made after approval and acceptance of
work and submission of invoice. Payments will be made approximately 30 days
after receipt of invoice.
*21. Contractor shall not assign his duties under the terms of this agreement. All work
shall be coordinated directly with the Project Manager, or their designee.
*Applies to construction public improvement projects only, unless otherwise noted.
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