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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Dan Coody Myayoa 1
FROM: Rick Ho htf of Police
DATE: June 9, 2003
RE: Award Bid 03-35 for Ruggedized Laptop Computers
Background:
The Fayetteville Police Department purchased 23 ruggedized laptop computers in
November of 1998. These computers have been used by police officers to access various
types of information from the National Crime Information Center, the Arkansas Crime
Information Center and our own local network from within their patrol cars. The officer
receives call information on the laptop upon being dispatched to an incident. This gives
the officer valuable information concerning the address, cross streets, and provides
information about previous incidents at a location, which is important for officer safety.
Having this information readily available saves time and allows for more efficient use of
radio airtime.
Current Status:
Bid number 03-35 to purchase ruggedized laptop computers and docking stations
was opened on May 6, 2003. This bid is to replace current ruggedized laptops. The
current laptops are having maintenance problems and cannot be upgraded past the
Windows 95 operating system, rendering them obsolete. The new ruggedized laptops will
be equipped with an Intel Pentium 4 processor, 40 GB hard drive, 256K RAM; XGA
transflective touchscreen display, backlit keyboard and Windows XP operating system.
Motorola, Inc. is the low bidder. They reported two exceptions. The first is providing a
three-year warranty instead of a four-year warranty. The qualified bids' pricing was
adjusted to equal a three-year warranty for comparison. The second exception is not
providing a V.92 modem. This modem can be purchased locally at a cost of $90.00;
therefore Motorola, Inc. is still the low bidder. This purchase follows Fayetteville Vision
2020 guiding principles #4 (Financially Sustainable City Government Providing Top
Quality, Responsive Services) by utilizing a local law enforcement block grant in the
amount of $35,897.00.
Recommendation:
Award bid 03-35 to Motorola, Inc. for the purchase of 20 ruggedized laptop
computers and 17 docking stations for a total purchase price of $106,126.09