HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor embers of
' mi City Co fission
oe
rriola
Manager
DATE : July 15, 2004 FILE :
SUBJECT : Resolution Authorizing the
Procurement of the Services of The
Gordian Group, Inc.
REFERENCES:
ENCLOSURES:
RECOMMENDATION:
The administration respectfully recommends that the City Commission adopt the attached
resolution authorizing the procurement of services for the development, implementation, and
support of a Job Order Contracting GOC) system from The Gordian Group, Inc. (TGG),awarded
under an existing city of Miami Beach contract, effective until April 11, 2008, subject to any
extensions or replacement contracts by the city of Miami Beach solicited pursuant to RFP 49-00/01,
to be utilized citywide on an as needed basis; allocating project funds in an amount not to exceed
$120,000, for the current fiscal year (FY 2003-2004) from various capital project accounts, as may be
adjusted from time to time by the City Commission in the annual appropriations/capital
improvements ordinances, or as otherwise adjusted as permitted by law.
BACKGROUND:
On November 25, 2003, the City Commission adopted Resolution No. 03-1200 approving the City of
Miami Capital Improvement Program 2003-200N Multi -Year Capital Plan. Said plan contains more than
$550 million worth of capital improvement projects citywide. In recognition of the Mayor and
Commission's desire to expedite the completion of the various capital projects listed therein, the
administration has explored the possibility of implementing a JOC system utilizing an existing city of
Miami Beach contract with The Gordian Group, Inc. (TGG).
TGG will be responsible for conducting the activities necessary for establishing the structure of the
city's JOC program, informing the internal city staff as well as the contracting community about
JOC, assisting with procurement of the actual JOC contractors and assisting with the development of
the actual procedures that the city will use in executing the JOC concept. Specific services performed
by TGG will include:
• Develop the JOC program structure/bidding strategy,
■ Prepare and conduct pre -bid seminars,
• Prepare and conduct an external marketing program,
■ Prepare and conduct an internal marketing program,
• Coordinate and develop the JOC execution procedures, and
• Attend and monitor initial site visits, proposal development and negotiation sessions.
During the ninety (90) day period after award of the first JOC contractor, TGG will provide on -site
service as needed to ensure that the implementation phase of the JOC program is completed
successfully. In addition to the above listed services, TGG will also provide comprehensive JOC
support to the City throughout the remaining 45 months of the existing contract term.
FUNDING:
• Funding for TGG JOC system implementation services from various capital project accounts,
*iyieJA/ACS/M