Loading...
HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members of the City Commission Joe Arriola Chief Administrator/City Manager DATE: JUN 17 2004 o 0-7l0 FILE : SUBJECT Proposed Resolution; Purchase of Public Safety Technology Program for the Police REFERENCES : and Fire Departments ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of multiple systems that together is being called the Public Safety Technology Enhancement Program, or PSTEP: Computer Aided Dispatch System (CAD), Law Records Management System (RMS or LRMS), and Premier Mobile Data Communications Systems (PMDC), for both Police and Fire Departments, utilizing existing Miami -Dade County RFP No. 317, from Printrak International, Inc., a wholly owned subsidiary of Motorola, Inc., a non-local/non-minority vendor, located at 6000 Spine Road, Boulder, Colorado 80301; and, further authorizing the City Manager to execute an agreement, in substantially the attached form, in an amount not to exceed $6,678,803, for a period until successful implementation and a fully operational CAD, LRMS, and PMDC System and its respective first year warranties; and, an additional 5% of the not to exceed amount of $6,678,803, for a total contract amount of $7,008,803, for an owner's allowance to expend for unforeseeable circumstances; and a maintenance agreement for five years at an initial first year cost of $476,000 with incremental annual increases not to exceed 5% of the first year cost for years two (2) through five (5) and optional maintenance years, which at the City's sole discretion, may be extended for five (5) additional one year periods. Funding is to be provided from the U.S. Department of Justice COPS MORE 98 Grant, 142025.290512.6.840 and the Fire Fee, Account Code 313302.289301.860 and/or 313303.289401.840. BACKGROUND The City of Miami Police Department, Fire -Rescue Department and Information Technology Department are currently pursuing tools which will dramatically improve the way that the City responds to calls for emergency service, reports trauma treatment, investigates crimes, and interprets calls for service and crime data in order to deliver police, fire -rescue service and improve overall public safety, and services.. This program has been titled the Public Safety Technology Enhancement Program, or PSTEP. The purpose of this effort is to improve the ability of the Miami Fire -Rescue and Police Departments to serve and protect the residents, business owners, and visitors of the City of Miami through the use of the latest software and hardware technological tools and enhancements available. The Fire -Rescue and Police Departments ability to provide service will be specifically enhanced in the following areas: Dispatching Calls for Emergency Service: Improves ability by the Miami Fire -Rescue and Police Departments to respond quickly and efficiently to citizens' requests for emergency assistance. The Computer Aided Dispatch system will also be enabled with the ability to utilize Automatic Vehicle Locators on Fire -Rescue and Police vehicles in order to provide better response to emergency calls for service and officer safety. The hardware for this function can be added to the mobile data system in the vehicles. Crime Reporting and Investigative Tools: Improves ability by the Miami Police Department to quickly and accurately collect crime reporting data and to use this information to develop investigative and preventive strategies. It also provides the ability for Police Commanders to track and monitor investigations from beginning to end. Crime Analysis: Enhances ability for the Miami Police Department to analyze crime trends and patterns in order to prevent future crimes. Strategic Planning: Enhances ability for Fire -Rescue personnel to assess life safety responses for service and plan staffing and apparatus deployment. Improves ability for Police Commanders to strategically assign police resources based on collective data from crime analysis and historical police response information. Mobile Tools: Improves ability for Fire -Rescue and Patrol Officers, Supervisors, and Investigators to access critical information from their mobile computer systems located in vehicles. This function provides critical information to responding personnel while enroute to emergency calls for service. For Fire -Rescue this could be hydrant locations or patient history at particular locations. For Police this improved ability keeps the officers to continue to patrol and remain in their respective neighborhoods for longer periods of time and makes them more efficient in many aspects by having readily available information for follow-up, investigative, and informational purposes. Property and Evidence Tracking: Improves ability to manage the evidence and property function of the Police Department. This software will greatly improve how we track incoming evidence and personal property and match it to other crimes that have occurred in the City of Miami. It will assist us in removing evidence and property on cases that have been closed, return property to victims, and/or dispose it as directed by the courts or through normal City processes. In the mid 1990's the Departments of Fire -Rescue, Information Technology and Police began a search for a replacement of existing, outdated mainframe new systems. Numerous systems were reviewed for acceptability and required improvements utilizing the newest technologies available in the Windows environment. Due to the year 2000 migration process "Y2K" many vendors did not upgrade their technologies to the new systems until after the year 2000. In 2002 Miami -Dade County had a competitive RFP process that ultimately selected Motorola as the vendor that was awarded the contract. Based on our experience with Computer Aided Dispatch, Records Management System and Mobile Data Systems, the City of Miami gave input to Miami -Dade County during their process. City personnel from the Police, Fire and Information Technology Department attended the vendor presentations, selection meetings and contract negotiations between Miami -Dade County and Motorola. FISCAL IMPACT: Funding for the procurement part of this project will come from the U.S. Department of Justice COPS MORE 98 Grant and the Fire Fee. This procurement also requires ongoing maintenance payments of approximately $500,000 which are expected to commence in FY 05/06 and are to be funded through the General Fund Budgets of Fire/Rescue Department, Information Technology Department and/or Police Department.