HomeMy WebLinkAboutR-04-0490City of Miami
Legislation
Resolution: R-04-0490
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 04-00709 Final Action Date: 7/22/2004
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROCUREMENT OF A NEW FIRE -EMS RECORDS
MANAGEMENT SYSTEM ("RMS") FROM TIBURON, INC., UTILIZING AN EXISTING
CONTRACT, PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO.
220009530 FROM THE CITY OF KANSAS CITY, MISSOURI, FOR THE
DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE"), AT A FIRST YEAR AMOUNT
NOT TO EXCEED $607,276, WITH AN ADDITIONAL 10% FOR FIRE -RESCUE'S
ALLOWANCE TO EXPEND FOR UNFORESEEABLE CIRCUMSTANCES, FOR A
TOTAL AMOUNT NOT TO EXCEED $668,003, INCLUDING ALL SOFTWARE,
SYSTEM IMPLEMENTATION PLANNING, AND ONE-YEAR MAINTENANCE AND
SUPPORT SERVICES, WITH THE OPTION TO EXTEND PRODUCT SUPPORT
FOR FOUR ADDITIONAL ONE-YEAR PERIODS, WITH AN ANNUAL
MAINTENANCE COST CAPPED AT AN AMOUNT NOT TO EXCEED $43,109 FOR
YEAR 2, WITH OPTIONAL YEAR INCREASES LIMITED TO NO MORE THAN 5%
PER YEAR FOR YEARS 3 THROUGH 5, FOR A TOTAL CONTRACT AMOUNT NOT
TO EXCEED $853,809; AUTHORIZING THE CITY MANAGER TO EXECUTE A
FIRE -EMS RMS, SOFTWARE AND MAINTENANCE AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM(S), SETTING FORTH THE TERMS AND
CONDITIONS CONCERNING THE USE OF SAID FIRE -EMS PROGRAM BY THE
CITY OF MIAMI ("CITY"); ALLOCATING FUNDS FROM THE CAPITAL
IMPROVEMENTS PROJECT ("CIP") NO. 313303, B-72806, ENTITLED
"FIRE DEPARTMENT COMPUTERS AND COMMUNICATIONS," IN THE AMOUNT
NOT TO EXCEED $607,276, WITH A CONTINGENCY RESERVE NOT TO EXCEED
$60,727, FOR THE INITIAL PURCHASE NOT TO EXCEED $668,003; ALLOCATING
FUNDS IN AN AMOUNT NOT TO EXCEED $185,806, TO COVER COSTS FOR
MAINTENANCE AND SUPPORT SERVICES FOR YEARS 2, 3, 4, AND 5, FROM
VARIOUS CIP ACCOUNTS, AND FIRE -RESCUE'S OPERATING BUDGET,
SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, Request for Proposals ("RFP") No. 220009530 was issued for City of Kansas City,
Missouri for the acquisition of a new public safety Records Management System (RMS), and following
an evaluation, a contract was awarded to Tiburon, Inc.; and
WHEREAS, the City Manager and the Fire Chief of the City of Miami ("City") recommend that the
City acquire a new Fire -EMS RMS from Tiburon, Inc. as a piggyback pursuant to the executed
contract from RFP No. 220009530 for City of Kansas City, Missouri and it be approved; and
WHEREAS, said purchase is necessary to improve and replace the Department of Fire -Rescue's
current twenty -year -old system; and
WHEREAS, based on ease of use, scalability and functionality the Tiburon RMS program will
City of Miami
Page 1 of 3 File Id: 04-00709 (Version: 1) Printed On: 9/27/2016
File Number: 04-00709 Enactment Number: R-04-0490
improve the reliability of the system and will provide the City with a technology that enables the
revitalized system to have a life expectancy well into the next decade, and will ensure the continued
safety of the City's firefighters, police officers, and residents; and
WHEREAS, funds to cover said expenditures, at an estimated cost of $607,276, with an
additional ten percent (10%) for Fire -Rescue's allowance to expend for unforeseeable circumstances,
for a total amount not to exceed $668,003, including all software, system implementation planning,
and to include a first year maintenance and support services, with the option to extend product
support for four additional one-year periods, with yearly maintenance costs capped at $43,109 for
year two, with future year increases limited to no more than 5% per year for year 3 through 5, for a
total contract amount not to exceed $853,809; and
WHEREAS, funding is available from the Capital Improvements Project ("CIP") Account Number
313303, B-72806, entitled "Fire Department Computers and Communications" in the amount of
$607,726, with a contingency reserve of $60,727, for the initial purchase not to exceed $668,003,
and allocating funds, in an amount not to exceed $185,806, to cover costs for maintenance and
support services for years 2, 3, 4, and 5, from various CIP Accounts, and Fire -Rescue's Operating
Budget, subject to budgetary approval.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The procurement of a new Fire -EMS RMS, from Tiburon, Inc., utilizing an existing
contract, pursuant to RFP No. 220009530, from the City of Kansas City, Missouri, for the Department
of Fire -Rescue, in an amount not to exceed $607,276, with an additional 10% for Fire -Rescue's
allowance to expend for unforeseeable circumstances, for a total amount not to exceed $668,003,
including all software, system implementation planning, and one-year maintenance and support
services, with the option to extend product support for four additional one-year periods, with an
annual maintenance cost capped at $43,109 for year two with optional year increases limited to no
more than 5% per year for years 3 through 5, for a total contract amount not to exceed $853,809, is
authorized, with funds allocated in the amount not to exceed $607,276, with a contingency reserve
not to exceed $60,727, for the initial purchase not to exceed $668,003 from CIP No. 313303,
B-72806, entitled "Fire Department Computers and Communications," and allocating funds, in an
amount not to exceed $185,806, to cover costs for maintenance and support services for years 2, 3,
4, and 5, from various CIP accounts, and Fire -Rescue's operating budget, subject to budgetary
approval.
Section 3. The City Manager is authorized {1} to execute a Fire -EMS RMS, Software and
Maintenance Agreement, in substantially the attached forms, setting forth the terms and conditions
concerning the use of said Fire -EMS RMS program by the City.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
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File Number: 04-00709 Enactment Number: R-04-0490
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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