HomeMy WebLinkAboutR-04-0461City of Miami
Legislation
Resolution: R-04-0461
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 04-00652 Final Action Date: 7/8/2004
A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE
ACQUISITION OF KRONOS WORKFORCE CENTRAL LICENSES, HARDWARE,
TRAINING, SUPPORT SERVICES AND IMPLEMENTATION SERVICES FROM
KRONOS, INC, ON AN AS -NEEDED CONTRACT BASIS, UNDER EXISTING
STATE OF FLORIDA CONTRACT NO. 252-023-00-01, EFFECTIVE THROUGH
APRIL 30, 2005, SUBJECT TO FURTHER EXTENSIONS OR REPLACEMENT
CONTRACTS BY THE STATE OF FLORIDA, AT A FIRST YEAR AMOUNT NOT TO
EXCEED $378,000, INCLUDING SOFTWARE UPGRADE AND ONE (1) YEAR
MAINTENANCE AT AN ANNUAL COST NOT TO EXCEED $70,000; AUTHORIZING
THE OPTION TO EXTEND YEARLY MAINTENANCE FOR FOUR ADDITIONAL
ONE-YEAR PERIODS AT A COST NOT TO EXCEED 3% OF THE COST FOR
MAINTENANCE PER YEAR; ALLOCATING FUNDS FROM THE LOCAL LAW
ENFORCEMENT BLOCK GRANT VIII, ACCOUNT CODE 142023, IN THE AMOUNT
NOT TO EXCEED $378,000, FOR THE INITIAL PURCHASE; ALLOCATING FUNDS
FOR OTHER PURCHASES FROM FUTURE FUNDS FROM VARIOUS CAPITAL
IMPROVEMENTS PROJECT ACCOUNTS, THE OPERATING BUDGETS OF
VARIOUS DEPARTMENTS, INFORMATION TECHNOLOGY DEPARTMENT'S
OPERATING BUDGET, AND INFORMATION TECHNOLOGY STRATEGIC
FUNDING, AS MAY BE ADJUSTED FROM TIME TO TIME BY THE CITY
COMMISSION IN THE ANNUAL APPROPRIATIONS/CAPITAL IMPROVEMENTS
ORDINANCES OR AS OTHERWISE ADJUSTED AS PERMITTED BY LAW.
WHEREAS, the Kronos Workforce Central Suite ("Kronos Suite") is an enterprise solution with the
ability to automate the collection of time and attendance data and apply standardized pay rules -
automatically and consistently across the entire organization; and
WHEREAS, the Kronos Suite interfaces with the City of Miami's ("City") payroll system in a
bi-directional interface, a step that saves considerable time and effort resulting in more accurate
paychecks for employees; and
WHEREAS, the Kronos Suite's flexibility in various data collection methods, phone, internet, and
biometric finger id, allows for each Department to choose the method that best suits their needs; and
WHEREAS, the next step in the Citywide rollout of this automated system is the Department of
Police ("Police"); and
WHEREAS, the Kronos Suite is an integral component of the City's Enterprise Resource Planning
strategic initiative; and
WHEREAS, the Kronos Workforce Scheduler provides the tools needed to plan staff coverage
(by shift, by employee, or by job description) and react with speed and effectiveness when
unforeseen circumstances put productivity at risk; and
City of Miami
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File Number: 04-00652 Enactment Number: R-04-0461
WHEREAS, the Kronos Workforce Scheduler allows the configuration of scheduling rules that
enforce critical staffing policies and monitor compliance with federal regulations and union rules; and
WHEREAS, Police will spend less time on administrative tasks and more time improving
employee performance and citizen satisfaction; and
WHEREAS, funds for said service are available from the local Law Enforcement Block Grant VIII,
Account Code 142023, for the initial purchase; and
WHEREAS, other purchases will be made allocating future funds from various Capital
Improvements Project accounts, the operating budgets of various departments, Information
Technology Department's operating budget, and Information Technology Strategic funding as may be
adjusted from time to time by the City Commission in the Annual Appropriations/Capital Improvements
ordinances or as otherwise adjusted as permitted by law; and
WHEREAS, all software, hardware, training, services and maintenance may be purchased under
the State of Florida contract 252-023-00-1 with extensions or replacement contracts;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The acquisition of Kronos Workforce Central licenses, hardware, training, support
services and implementation services from Kronos, Inc., on an as -needed contract basis, under
existing State of Florida Contract No. 252-023-00-01, effective through April 30, 2005, subject to
further extensions or replacement contracts by the State of Florida, is approved, at a first year
amount not to exceed $378,000, including software upgrade and one (1) year maintenance at an
annual cost not to exceed $70,000, with the option to extend yearly maintenance for four additional
one-year periods at a cost not to exceed 3% of the maintenance per year, is authorized.
Section 3. Funds, in the amount not to exceed $378,000, are allocated from the local Law
Enforcement Block Grant VIII, Account Code 142023 for the initial purchase, with other purchases
allocated from future funds, from various Capital Improvements Project accounts, the operating
budgets of various departments, Information Technology Department's operating budget, and
Information Technology Strategic Funding, as may be adjusted from time to time by the City
Commission in the Annual Appropriations/Capital Improvements ordinances, or as otherwise adjusted
as permitted by law.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{1}
Footnotes:
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File Number: 04-00652 Enactment Number: R-04-0461
{1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
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