HomeMy WebLinkAboutmemo from fireCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Joe Arriola
Chief Administrator/City Manager
r-
i-a>z
William W. Bryson! Director
Department of Fire -Rescue
DATE:
SUBJECT:
June 18, 2004 FILE : FM.038.doc
Request for Waiver of Competitive
Bidding — Emergency Response to
Training University of Miami Center
REFERENCES : for Research in Medical Education
ENCLOSURES:
The Department of Fire -Rescue is requesting a Waiver of Competitive Bidding and authorizing the
negotiation and execution of a professional services agreement with the University of Miami Center for
Research in Medical Education (UMCRME), a Florida non-profit educational entity, located at 1430
N.W. 11'" Avenue, Miami, Florida, 33136, to provide the delivery of Emergency Response to Terrorism
(ERT) training for the Miami Urban area's first responders, including equipment, course delivery,
outcomes assessment and quality improvement, effective until December 31, 2005, to coincide with the
end of the 2004 Urban Areas Security Initiative (UASI) Grant Program II, with the option to extend for
one (1) additional year to coincide with any and all approved extensions of the UASI 2004 Grant, in an
amount not to exceed $587,500.
The UMCRME has been chosen to meet the City of Miami requirements for the purpose of providing
Department of Homeland Security, Office of Domestic Preparedness (DHS/ODP) approved training
courses for first responders in the Miami Urban areas (designated municipal and county employees of the
City of Miami, Miami -Dade and Broward Counties, jurisdictions within the counties and hospitals within
these jurisdictions) who respond to terrorist and weapons of mass destruction (WMD) events. The
course work for this Agreement covers three (3) distinct items over a multi -year period:
1. Purchase of equipment to be used as a mobile training unit — a mass casualty decontamination
incident response trailer, a prime mover vehicle (to assist in transporting the decon trailer), and
decontamination, respiratory, and personal protective equipment for $162,500.
2. Delivery of Emergency Response to Terrorism (ERT) Training - the first responder disciplines
targeted for delivery are: fire service, emergency medical services, health care and public health.
The ERT course will be provided in a two-day, sixteen -hour format with the first term to be
completed by June 30th, 2005 and the second term to be completed by June 30th, 2006. A total of
750 students will be trained. Tuition is $300 per ERT class per student for a total of $225,000.
3. Training outcome assessment and quality improvement processes - pre -course and post -course
evaluation and assessment for each class, meetings of content experts to modify scenarios and
skills stations, train -the -trainer programs, hi -monthly assessment and quality improvement
reports for a total of $200,000.
The curriculum and methods offered by these courses will provide the Miami Urban area's first
responders the necessary training and preparation in order to counter incidents of weapons of mass
destruction. This ERT training meets the strategic objectives of the Miami Urban Area and will enhance
Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. It is, therefore,
FM.038.doc
Joe Arriola, Chief Administrator/City Manager
Page 2 of 2
practicable and most advantageous for the City of Miami to contract with UMCRME; whereas, the
Florida Department of Health has designated the UMCRME as the lead institution to carry out first
responder anti-terrorist training statewide. Moreover, the Florida Division of Emergency Medical
Services has certified the course for continuing education credits. In addition, the Florida Department
Security Oversight Board, the Florida Domestic Security State Working Group and the Florida Bureau of
Fire Standards and Training have approved the contents of said ERT training.
In conjunction with, preparation for, or in anticipation of a major disaster or emergency related to
terrorism and or weapons of mass destruction, the Department of Fire -Rescue respectfully requests your
approval to seek a waiver of the competitive bid process, and the approval to negotiate and execute a
professional services agreement with UMCRME.
Funding is available from the UASI Grant Program II, Project No. 110111, Account Code No.
280910.6.270.
APPROVED:
APPROVED:
APPROVED:
APPROVED:
J. Ruano, Grants Administrator/Designee
tegic Planning, Budgeting
Glenn
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Date
W2y y
Joe rio ., Chie Adtrator/City Manager Date
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MLK/TF/JRF/jam
FM.038.doc