HomeMy WebLinkAboutgsa memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Glenn Marcos, Director
Department of Purchasing
FROM:
Alex J. M
Department of
/Actin
eneral Services Administration
DATE : May 25, 2004 FILE :
SUBJECT : Request for Sole Source Finding
Purchase of Fuel Collars and
REFERENCES : Electronic Components
ENCLOSURES:
This memorandum serves to request that you approve a finding that Automotive Computers and
Equipment, Inc., a Non-Minority/Non-Local vendor, located at 9707 N. New River Canal Road,
Plantation, Florida 33324, is the sole source distributor of goods and services for Fuelomat systems in
Southern Florida. Rapac Network International, Inc., is the sole distributor of the Fuelomat system in the
U.S.A. All Rapac's activities in Southern Florida are performed by Automotive Computers and Equipment,
Inc.
The Department of General Services Administration, Fleet Management Division, recently upgraded the
City's fuel facility which included an automated fuel management system (Fuelomat). Fuel collars and
electronic components enable the automated fuel system to: identify and allow fueling for authorized
vehicles; report data and time entries/exits; monitor odometer and engine hour readings at time of refueling;
capture fuel usage on a regular basis; ensure that the correct amount and type of fuel is dispensed to the
respective equipment; prevent refueling while the engine is on; and generate detail reports on fuel usage.
There are approximately 600 vehicles that need to be outfitted with the fuel collars and electronic
components to complete the conversion of the new automated fueling system.
It is therefore respectfully requested that you approve a sole source finding for Automotive Computers and
Equipment, Inc., for this proposed purchase in an amount not to exceed $170,000 for the first year, and
subsequent years in an amount not to exceed $35,000, for a total contract amount of $240,000. Funds are
available from Capital Improvement Project Number 311850.429401.6.840. Please indicate your approval
below.
Approved: C
Gleasing Director
AJM/ll
Attachment
FM.131.doc
Date