HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and
Members of the City Commission
FROM
40.01t3
e Arriola
Chief Administrator/City Manager
DATE
SUBJECT:
REFERENCES
ENCLOSURES:
JUN 17 2004
Sole Source Purchase:
Purchase of Fuel Collars and
Electronic Cornponents
FILE :
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying,
approving, and confirming the City Manager's finding of sole source, waiving the requirements for
competitive sealed bids and authorizing the purchase of fuel collars and electronic components, from
Automotive Computers and Equipment, Inc., a Non-Minority/Non-Local vendor, located at 9707 N.
New River Canal Road, Plantation, Florida 33324, the sole source distributor for Rapac Network
International, Inc., in Southern Florida, on an as -needed contract basis, for a one-year period with the
option to renew for two (2) additional one-year periods, in an amount not to exceed $170,000 for the first
year, and subsequent years in an amount not to exceed $35,000, for a total contract amount of $240,000.
Funds are available from the Capital Improvement Project Number 311850.429401.6.840.
BACKGROUND
The Department of General Services Administration, Fleet Management Division, recently upgraded the
City's fuel facility which included an automated fuel management system (Fuelomat). Fuel collars and
electronic components enable the automated fuel system to: identify and allow fueling for authorized
vehicles; report data and time entries/exits; monitor odometer and engine hour readings at time of refueling;
capture fuel usage on a regular basis; ensure that the correct amount and type of fuel is dispensed to the
respective equipment; prevent refueling while the engine is on; and generate detail reports on fuel usage.
There are approximately 600 vehicles that need to be outfitted with the fuel collars and electronic
components to complete the conversion to the new automated fueling system. As the Chief Procurement
Officer has deemed Automotive Computers and Equipment, Inc. a sole source; it is therefore recommended
at this time that the City Commission ratify the City Manager's finding of sole source and authorize the
acquisition for said fuel collars and electronic components.
FISCAL IMPACT:
Non , s
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