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HomeMy WebLinkAboutexhibit 2- scope of workA. SPECIFICATIONS / SCOPE OF WORK The Testing Provider will upon request by the City: I. Train City staff in test construction and validation methods, and sound implementation strategies for competitive selection processes in accordance with the Uniform Guidelines on Employee Selection Procedures, and other professionally accepted standards within the field of Industrial/Organizational Psychology. At least one structured 2-day training session, of not less than 7 hours per day, shall be provided to City staff designated by the Director of Employee Relations each year at a mutually agreeable time. Securing training facilities shall be the responsibility of the City. Special equipment requirements shall be made known to Director of Employee Relations or designee as far in advance as possible, but no less than 2 weeks in advance. DRAFT II. Work with and provide technical guidance to City staff on the development of testing exercises. III. Determine the level of adverse impact to protected classes as defined by the Uniform Guidelines on Employee Selection procedures for each examination administration, and for each hurdle within the selection process. In cases where adverse impact exists, the Provider shall propose viable, alternative, job -related selection methods with projected timetables and resources needed to realistically implement same. IV. Recommend cutoff scores and methodology on each examination process, and the corresponding rationale for use of same. V. Review descriptive statistics, raw data, or data analysis output files provided by City staff, such as but not limited to means and standardized scores for each component of the selection process. Provider shall analyze the scores from each examination process to determine if group means differ, on ethnic groups and/or gender, and to what extent, VI. On an ongoing basis, review and provide feedback on the work of City staff as it concerns the development, administration and analysis of the Police Officer, Police Lieutenant and Public Service Aide examinations, and subsequently provide written sign -off to the Director of Employee Relations with copies to appropriate designated City staff. Sign -off should minimally occur at the following stages: Exam design, candidate preparation manuals, examination instructions, examination content based upon a current job analysis, examination scores, assessor training, validation strategy, review of results, final report and other related elements as identified by the City. VII. Work with "interested party" experts (e.g. - plaintiffs, Department of justice experts, et. al.) in the development and validation of examinations. VIII. Update the content validity report for modified or updated Police Officer, Police Lieutenant or Public Service Aide examinations based upon the job analysis for each classification. Additionally, in any instance when a new examination is developed for the aforestated classifications, a content validity report shall be conducted and completed within a 90 day period. Minimally, content validity report should include: a job analysis overview; test development component descriptions — highlighting any changes in the previous exam components should any changes exist; a copy of the test preparation manual(s); a copy of videotape scripts; weighting of the examination components; exam component correlations; the number of items per exam component with the minimum and maximum scores that can be earned under each component; item analysis — including but not limited to internal consistency, reliability and item -total correlations; description of methodology used to standardize scores; adverse impact analysis; final register, and any supplemental analysis that would be deemed useful for purposes of assisting the City in achieving its goal of being released from federal oversight. IX. Provide annual status report of the City's progress with recommendations for improving the City's selection process. X. Serve as an expert witness on the City of Miami's behalf in response to complaints, grievances or challenges in state, federal circuit court, or other forums. For complaints, grievances or challenges, etc. related to the Police Officer and Public Service Aide examinations, the Provider agrees to appear for a total time of three (3) days ranging from approximately three (3) to eight ($) hours per day, not including travel time, without any additional financial costs to the City. After the three (3) days has been utilized, the Provider shall be allowed to charge the City his or her reasonable daily rate at time of Contract for the services relating to litigation and/or appearing as an expert witness; said appearance and resulting costs have to be approved by the City in advance of travel. Reasonable travel expenses, a rental car allowance, hotel accommodations, and a meal allowance for appearances arising from litigation shall be paid to the Provider by the City from the funds appropriated for this contract. For complaints, grievances or challenges, etc. related to the Police Lieutenant promotional examination, the Provider shall be allowed to charge the City his or her reasonable daily rate at time of Contract for the services relating to litigation and/or appearing as an expert witness; said appearance and resulting costs have to be approved by the City in advance of travel. Reasonable travel expenses, a rental car allowance, hotel accommodations, and a meal allowance for appearances arising from litigation shall be paid to the Provider by the City from the funds appropriated for this contract. B. COST / FEE STRUCTURE, I. CITY and Provider estimate that the amount of compensation for the services outlined in Attachment A — Scope of Service herein together with all costs associated herewith as described in Attachment A (X) shall not exceed $80,000 per year. II. Provider shall provide, in detail, by classification, all costs and fees associated with the completion of this project. All costs must be itemized on a per activity basis (e.g., information gathering, development of examination measures, scoring review, report development, travel and accommodations, postage, telephone costs, daily rate of compensation for appearances, etc.) that is specific to the scope of work outlined herein. III. Payments to the Provider will be made based on completion of project services and activities as reflected in the itemized invoice submitted by the Provider and confirmed by the Director of Employee Relations at a rate of $275 per hour. IV. City shall have the right to review and audit the time records and related records of the Provider pertaining to any payments made by the City.