HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
0)01
TO:
FROM :
Honorable Mayor and Members
Of The City Commission
oe Arriola l/
Chief Administrator/City Manager
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
JUN 17 2004
Desktop, Server, and
Networking equipment,
Peripherals and Software
Acquisitions
FILE :
Recommendation
It is respectfully requested that the City Commission approve the attached resolution authorizing
the City Manager to acquire new and replacement server hardware, personal computers, laptops,
communications and networking equipment, electronic storage equipment, printers, computer
software, peripherals, and associated consultancy, installation and maintenance services
for citywide use from various vendors under current, renewal or replacement State of Florida
and/or Western States Contracting Alliance (WSCA) contracts on an as needed contract basis for
the Information Technology Department with funds therefore allocated from ITD Strategic
Funds, Grants, Law Enforcement Trust Funds, CIP accounts, or the operating budgets of the
various user departments in the sum of $975,000 for the Information Technology Department and
$2,500,000 for the Miami Police Department for the current fiscal year (fiscal year 2003-04), and
from the operating budgets of the various user departments, CIP accounts, IT Strategic Funds,
Grants, Law Enforcement Trust Funds, etc., as may be adjusted from time to time by the City
Commission in the Annual Appropriations/ Capital Improvements Ordinances, or as otherwise
adjusted as permitted by law for subsequent fiscal years without the need for additional City of
Miami Commission approval.
Background
The City of Miami must constantly purchase new and replacement server hardware, personal
computers, laptops, communications and networking equipment, electronic storage equipment,
printers, computer software, peripherals, and associated installation, consultancy and maintenance
services for citywide use in order to build, expand and maintain the technology infrastructure
necessary to support the City's Strategic Initiatives, as identified by the City Commission; and to
continue operational and support services provided to our citizens and City staff. These
components will support vital services, such as:
• enterprise applications (General Ledger Financial / Payroll HR / Procurement (ERP)
• Police & Fire Dispatch and Reporting
• Building and Permitting; Land Management, and Geographic Information Systems
• e-mail
• Internet and Intranet
• security, data backup and business continuity
• replacement of obsolete or outdated equipment when conditions make replacement more
cost effective than repair.
Hardware, Peripherals, and Software Acquisitions
Page 2
Furthermore, in many cases technological advancements or changing business needs will provide
additional cost savings or business benefits which can only be obtained through the deployment
of new infrastructure components.
Additionally, the Miami Police Department has the need to replace 400 seven-year old mobile
data computers which have reached the end of support life.
For the reasons outlined above, the Information Technology and the Miami Police Departments
are seeking your approval to acquire this equipment, software and services in the most
expeditious and flexible manner possible.
JA.
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