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HomeMy WebLinkAboutexhibit 1PHA Plans Streamlined 5-Year/Annual Version This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategics for serving the needs of low-income and very low-income families. This form allows eligible PHAs to make a streamlined annual Plan submission to HUD consistent with HUD's efforts to provide regulatory relief to certain PHAs. Public reporting burden for this information collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available. OMB No. 2577-0226 (exp 05/31/2006) U.S. Department of Housing and Urban Development Office of public and Indian Housing Streamlined 5-Year Plan for Fiscal Years 2005 - 2009 Streamlined Annual Plan for Fiscal Year 2004 NOTE: This PHA Plan template (HUD-50075-5A) is to be completed in accordance with instructions contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001- 4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. Full reporting for each component listed in the streamlined Annual Plan submitted with the 5-year plan is required. form HUD-50075-SF (0413012003) PHA Name: City of Miami 5-Year plan for Fiscal Years: 2005-2009 HA Code: FL145 Annual Plan for FY 2004 Streamlined Five -Year PHA Plan Agency Identification PHA Name: City of Miami PHA Fiscal Year Beginning: (mmlyyyy) 10/2005 PHA Programs Administered: ❑Public Housing and Section 8 ®Section 8 Only ['Public Housing Only Number of public housing units: Number of S8 units: Number of public housing units: Number of S8 units: 138 PHA Number: FL145 ❑PHA Consortia: (check box if submitting a joint PHA Plan and complete table) Participating PHAs PHA Code Program(s) included in the Consortium Programs Not in the Consortium # of Units Each Program Participating PHA 1: Participating PHA 2: Participating PHA 3: Public Access to Information Information regarding any activities outlined (select all that apply) ® Main administrative office of the PHA ❑ PHA development management offices ® PHA local offices in this plan can be obtained by contacting: 444 SW 2"d Ave., 2"d Floor, Miami, FI 33130 1313 NW 36'h Street, 2nd Floor, Miami, Fl 33142 Display Locations For PHA Plans and Supporting Documents The PHA Plans and attachments (if any) are available for public inspection at: (select all that apply) Main administrative office of the PHA 444 SW 2"d Ave., 2nd Floor, Miami, FI 33130 0 0 PHA development management offices PHA local offices 1313 NW 36'h Street, 2"d Floor, Miami, F133142 Main administrative office of the local government Main administrative office of the County government Main administrative office of the State government Public library PHA website www.ci.miami.fl.us/communitydevelopment/ Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) ❑ Main business office of the PHA ❑ PHA development management offices ® Other (list below) 444 SW 2nd Ave., 2114 Floor, Miami, FI 33130 1313 NW 36'h Street, 2"d Floor, Miami, FI 33142 Page 2 of 24 form HUD•50075-SF (04/30/2003) PHA Name: City of Miami HA Code: FL145 5-Year Plan for Fiscal Years: 2005-2009 Annual Plan for FY 2004 Streamlined Five -Year PHA Plan PHA FISCAL YEARS 2005 - 2009 [24 CFR Part 903.I2] A. Mission State the PHA's mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA's jurisdiction. (select one of the choices below) ❑ The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. ® The PHA's mission is to provide decent, safe and sanitary rental housing for eligible households. B. Goals The goals and objectives listed below are derived from HUD's strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD -suggested objectives or their own, PHAs ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. ® PHA Goal: Expand the supply of assisted housing Objectives: ® Apply for additional rental vouchers: • Apply under HUD NOFAS as vouchers become available. ❑ Reduce public housing vacancies: ® Leverage private or other public funds to create additional housing opportunities: • The City of Miami will make available $1,000,000 in a Miami -Dade County Surtax award to the City (contract pending) for rehabilitation of Section 8 multi- family rental projects with predominately elderly tenants and that have met their affordability term requirements. ❑ Acquire or build units or developments ❑ Other (list below) ® PHA Goal: Improve the quality of assisted housing Objectives: ❑ Improve public housing management: (PHAS score) ® Improve voucher management: (SEMAP score) N/A • Due to recent conversion of Section 8 moderate rehabilitation subsidy contract to Housing Choice Vouchers, the PHA has not yet been subject to SEMAP review. The PHA's goal is to obtain a high SEMAP score. Increase customer satisfaction: • Commence regular customer satisfaction surveying. ❑ Concentrate on efforts to improve specific management functions: Page 3 of 24 form HUD-50075-SF (04/30/2003) PHA Name: City of Miami HA Code: FL145 5-Year Plan for Fiscal Years: 2005-2009 Annual Plan for FY 2004 (list; e.g., public housing finance; voucher unit inspections) ❑ Renovate or modernize public housing units: ❑ Demolish or dispose of obsolete public housing: ❑ Provide replacement public housing: ® Provide replacement vouchers: • Apply for replacement vouchers in the event that expiring Section 8 Moderate Rehabilitation contracts are not renewed. ❑ Other: (list below) ® PHA Goal: Increase assisted housing choices Objectives: ❑ Provide voucher mobility counseling: ® Conduct outreach efforts to potential voucher landlords • Regular outreach through distribution of program marketing materials targeting multi -family housing landlords. • Conduct prospective landlord workshops to explain program rules and administration. ❑ Increase voucher payment standards ® Implement voucher homeownership program: • Commence planning for voucher homeownership program in FY'05 with full program implementation in FY'07. ❑ Implement public housing or other homeownership programs: ❑ Implement public housing site -based waiting lists: ❑ Convert public housing to vouchers: ❑ Other: (list below) HUD Strategic Goal: Improve community quality of life and economic vitality ® PHA Goal: Provide an improved living environment Objectives: ❑ Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: ❑ Implement measures to promote income mixing in public housing by assuring access for lower income families info higher income developments: ❑ Implement public housing security improvements: • ' Designate developments or buildings for particular resident groups (elderly, persons with disabilities) • The City of Miami will make available $1,000,000 in a Miami -Dade County Surtax award (contract pending) for rehabilitation of Section 8 multi -family rental projects with predominately elderly tenants and that have met their affordability term requirements. ® Other: (list below): • Creation of Homeownership Zones combined with the extensive development of vacant, residential parcels throughout the City of Miami and community revitalization efforts. Page 4 of 24 form HUD-50075-SF (0413012003) PHA Name: City of Miami HA Cade: FL 145 5-Year Plan for Fiscal Years: 2005-2009 Annual Plan for FY 2004 HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals ® PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: ❑ Increase the number and percentage of employed persons in assisted families: ❑ Provide or attract supportive services to improve assistance recipients' employability: ® Provide or attract supportive services to increase independence for the elderly or families with disabilities. ❑ Other: (list below) HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans ® PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: ❑ Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: ® Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: ❑ Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: ❑ Other: (list below) Other PHA Goals and Objectives: (list below) Page 5 of 24 form HUD•50075.5F (0413012003) Streamlined Annual PHA Plan PHA Fiscal Year 2004 [24 CFR Part 903.12(b)] Table of Contents Provide the following table of contents for the streamlined Annual Plan submitted with the Five -Year Plan, including all streamlined plan components, and additional requirements, together with the list of supporting documents available for public inspection. A. ANNUAL STREAMLINED PHA PLAN COMPONENTS ® 1. Housing Needs ® 2. Financial Resources ® 3. Policies on Eligibility, Selection and Admissions ® 4. Rent Determination Policies ❑ 5. Capital Improvements Needs ❑ 6. Demolition and Disposition ® 7. Homeownership ® 8. Civil Rights Certifications (included with PHA Certifications of Compliance) Z 9. Additional Information a. PHA Progress on Meeting 5-Year Mission and Goals b. Criteria for Substantial Deviations and Significant Amendments c. Other Information Requested by HUD i. Resident Advisory Board Membership and Consultation Process ii. Resident Membership on the PHA Governing Board iii. PHA Statement of Consistency with Consolidated Plan iv. (Reserved) Z 10. Project -Based Voucher Program ® 11. Supporting Documents Available for Review ❑ 12. FY 20_ Capital Fund Program and Capital Fund Program Replacement Housing Factor, Annual Statement/Performance and Evaluation Report ❑ 13. Capital Fund Program 5-Year Action Plan ® 14. Other (List below, providing name for each item) B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Standard Annual, Standard Five -Year. and Streamlined Five-Year/Annual Plans; Certification by State or Local Official of PHA Plan Consistency with Consolidated Plan. For PHAs APPLYING FOR CAPITAL FUND PROGRAM (CFP) GRANTS: Form HUD-50070, Certification for a Drug -Free Workplace; Form HUD-50071, Certification of Payments to Influence Federal Transactions; Form SF-LLL & SF-LLLa, Disclosure of Lobbying Activities. Page 6 of 24 form HU0-5007E-SF (04/3012003) • • ',Executive Summary (optional) [903.7(r)]. If desired, provide a brief overview of the contents of the streamlined 5-Year/Annual Plan. 1. Statement of Housing Needs [24 CFR Part 903.12 (b), 903.7(a)] A. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists State the housing needs of the families on the PHA's waiting lists. Complete one table for each type of PHA - wide waiting list administered by the PHA. PHAs may provide separate tables for site -based or sub jurisdictional public housing waiting lists at their option. Note: Chart data, based on 20,000 plus applications received on or before 12/31/03 is being complied. Housing Needs of Families on the PHA's Waiting Lists Waiting list type: (select one) ® Section 8 tenant -based assistance combined with Section 8 Moderate Rehabilitation. ❑ Public Housing ❑ Combined Section 8 and Public Housing ❑ Public Housing Site -Based or sub -jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: % of total families # of families Waiting list total Extremely low income <=30% AMI Very low income (>30% but <=50% AMI) Low income (>50% but <80% AM1) Families with children Elderly families Families with Disabilities Race/ethnicity Race/ethnicity Race/ethnicity Race/ethnicity Characteristics by Bedroom Size (Public Housing Only) 1 BR 2 BR 3 BR 4 BR 5 BR 5+ BR Is the waiting list closed (select one)? ❑ No 0 Yes If yes: Annual Turnover How long has it been closed (# of months)? Six months (closed on December 31, 2003). Does the PHA expect to reopen the list in the PHA Plan year? ® No ❑ Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? ® No ❑ Yes Page 7 of 24 form HUD-50075-SF (04/30/2003) B. Strategy for Addressing Needs Provide a brief description of the PHA's strategy for addressing the housing needs of families on the PHA's public housing and Section 8 waiting lists IN THE UPCOMING YEAR, and the Agency's reasons for choosing this. strategy. (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply ❑ Employ effective maintenance and management policies to minimize the number of public housing units off-line ❑ Reduce turnover time for vacated public housing units ❑ Reduce time to renovate public housing units ❑ Seek replacement of public housing units lost to the inventory through mixed finance development ❑ Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources ® Maintain or increase section 8 lease -up rates by establishing payment standards that will enable families to rent throughout the jurisdiction ® Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required ® Maintain or increase section 8 lease -up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration ® Maintain or increase section 8 lease -up rates by effectively screening Section 8 applicants to increase owner acceptance of program ® Participate in the Consolidated Plan development process to ensure coordination with broader community strategies ❑ Other (list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply ® Apply for additional section 8 units should they become available ® Leverage affordable housing resources in the community through the creation of mixed - finance housing: • The'City of Miami will direct FY'04 CDBG funds towards housing project management support (soft costs and predevelopment) for new construction homeownership projects. • The City of Miami will make available $1,000,000 in a Miami -Dade County Surtax award (contract pending) for rehabilitation of Section 8 multi -family rental projects with predominately elderly tenants that have met their affordability term requirements. ❑ Pursue housing resources other than public housing or Section 8 tenant -based assistance. Page 8 of 24 form HUD-50075•SF (04/30/2003) ❑ Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply ❑ Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing ❑ Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant -based section 8 assistance ❑ Employ admissions preferences aimed at families with economic hardships 0 Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply ❑ Employ admissions preferences aimed at families who are working ❑ Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply ❑ Seek designation of public housing for the elderly ® Apply for special-purpose vouchers targeted to the elderly, should they become available ❑ Other: (list below) Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply ❑ Seek designation of public housing for families with disabilities ❑ Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing ® Apply for special-purpose vouchers targeted to families with disabilities, should they become available ❑ Affirmatively market to local non-profit agencies that assist families with disabilities ❑ Other: (list below) • Support an intensive effort to educate and encourage housing providers using city funds to use universal design features in new construction and rehabilitation projects whenever possible. Page 9 of 24 form HUD-50075•SF (04/30/2003) Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable ® Affirmatively market to races/ethnicities shown to have disproportionate housing needs ❑ Other: (list below) Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply . ® Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units ® Market the section 8 program to owners outside of areas of poverty /minority concentrations ❑ Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA's selection of the strategies it will pursue: ® Funding constraints 0 Staffing constraints ® Limited availability of sites for assisted housing ❑ Extent to which particular housing needs are met by other organizations in the community • Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA ® Influence of the housing market on PHA programs ® Community priorities regarding housing assistance ❑ Results of consultation with local or state government ® Results of consultation with residents and the Resident Advisory Board 0 Results of consultation with advocacy groups ❑ Other: (list below) Page 10 of 24 form HUD-50075SF (04130/2003) 2. Statement of Financial Resources [24 CFR Part 903.12 (b), 903.7 (c)] List on the following table the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant -based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant -based assistance, Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses I. Federal Grants (FY 2004 grants) a) Public Housing Operating Fund h) Public Housing Capital Fund c) HOPE VI Revitalization d) HOPE VI Demolition e) Annual Contributions for Section 8 Tenant- Based Assistance $1,062,554 Vouchers f) Resident Opportunity and Self -Sufficiency Grants g) Community Development Block Grant h) HOME Other Federal Grants (list below) 2. Prior Year Federal Grants (unobligated funds only) (list below) 3. Public Housing Dwelling Rental Income 4. Other income (list below) 4. Non-federal sources (list below) Miami -Dade County Surtax (contract pendinj) $1,000,000 Rehabilitation of expired Section 8 projects. Total resources Page 11 of 24 form HUD-50075-SF (04/30/2003) 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part 903.12 (b), 903.7 (b)] B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub -component 3B. Unless otherwise specified, all questions in this section apply only to the tenant -based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). (1) Eligibility a. What is the extent of screening conducted by the PHA? (select all that apply) ® Criminal or drug -related activity only to the extent required by law or regulation ❑ Criminal and drug -related activity, more extensively than required by law or regulation ❑ More general screening than criminal and drug -related activity (list factors): ❑ Other (list below) b. ® Yes ❑ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. ❑ Yes ® No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. ❑ Yes ® No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) e. Indicate what kinds of information you share with prospective landlords? (select all that apply) ❑ Criminal or drug -related activity ❑ Other (describe below) ® Client's current and prior addresses; current and prior landlord's name and address, if known. (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant -based assistance waiting list merged? (select all that apply) ❑ None ❑ Federal public housing ® Federal moderate rehabilitation ❑ Federal project -based certificate program ❑ Other federal or local program (list below) b. Where may interested persons apply for admission to section 8 tenant -based assistance? (select all that apply) ❑ PHA main administrative office ® Other (list below) By mail, whenever program waiting list is opened. Page i2 of 24 form HUD-50075-5F (0413012043) (3) Search Time a. ® Yes ❑ No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Pursuant to the Quality Housing and Work Responsibility Act of 1998, the PHA may extend the term of the issued Housing Choice Voucher beyond 60 days as a reasonable accommodation or for other good cause as determined by the PHA, in circumstances such as hospitalization of a family member or a family emergency over an extended period of time that has affected the family's ability to find a unit within the initial 60-day term; if the family has made consistent efforts to locate a unit; if the family requires greater than a 3-bedroom unit, or needs reasonable accommodation due to illness or disability; or if the family has turned in a Request for Tenancy Approval prior to the expiration of the 60-day term but the unit has not passed Housing Quality Standard inspection. (4) Admissions Preferences a. Income targeting ❑ Yes ® No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. ® Yes ❑ No: Has the PHA established preferences for admission to section 8 tenant - based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences ❑ Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) ❑ Victims of domestic violence ❑ Substandard housing ❑ Homelessness ❑ High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) ❑ Working families and those unable to work because of age or disability ❑ Veterans and veterans' families ❑ Residents who live and/or work in your jurisdiction ❑ Those enrolled currently in educational, training, or upward mobility programs ❑ Households that contribute to meeting income goals (broad range of incomes) ❑ Households that contribute to meeting income requirements (targeting) ❑ Those previously enrolled in educational, training, or upward mobility programs Page 13 of 24 form HUD-50075-SF (0413012003) ❑ Victims of reprisals or hate crimes ® Other preference(s) (list below) • Certain Section Moderate Rehabilitation units are restricted to housing the elderly or disabled. The Section 8 voucher waitlist is merged with the Section 8 Moderate Rehabilitation Program. 3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in the space that represents your first priority, a "2" in the box representing your second priority, and . so on. If you give equal weight to one or more of these choices, (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "1" more than once, "2" more than once, etc. ❑ Date and Time Former Federal preferences: ❑ Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) ❑ Victims of domestic violence ❑ Substandard housing ❑ Homelessness ❑ High rent burden Other preferences (select all that apply) ❑ Working families and those unable to work because of age or disability ❑ Veterans and veterans' families ❑ Residents who live and/or work in your jurisdiction ❑ Those enrolled currently in educational, training, or upward mobility programs ❑ Households that contribute to meeting income goals (broad range of incomes) ❑ Households that contribute to meeting income requirements (targeting) ❑ Those previously enrolled in educational, training, or upward mobility programs ❑ Victims of reprisals or hate crimes Other preference(s) (list below) • Certain Section Moderate Rehabilitation units are restricted to housing the elderly or disabled. The Section 8 voucher waitlist is merged with the Section 8 Moderate Rehabilitation Program. 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) D Date and time of application ® Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for "residents who live and/or work in the jurisdiction" (select one) ❑ This preference has previously been reviewed and approved by HUD ❑ The PHA requests approval for this preference through this PHA Plan Page 14 of 24 form HUD-50075-SF (04/30/2003) 6. Relationship of preferences to incahe"targeting requirements: (select one) ❑ The PHA applies preferences within income tiers ® Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (51 Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) ❑ The Section 8 Administrative Plan ❑ Briefing sessions and written materials ❑ Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? ❑ Through published notices ❑ Other (list below) 4, PHA Rent Determination Policies [24 CFR Part 903.I2(b), 9O3,7(d)] B. Section 8 Tenant -Based Assistance Exemptions: PHAs that do not administer Section 8 tenant -based assistance are not required to complete sub- component 4B. Unless otherwise specified, all questions in this section apply only to the tenant -based section 8 assistance program (vouchers, and until completely merged Into the voucher program, certificates). (11 Payment Standards Describe the voucher payment standards and policies. a. What is the PHA's payment standard? (select the category that best describes your standard) ❑ At or above 90% but below100% of FMR ❑ 100% of FMR • Above 100% but at or below 110% of FMR ❑ Above 110% of FMR (if HUD approved; describe circumstances below) b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) ❑ FMRs are adequate to ensure success among assisted families in the PHA's segment of the FMR area ❑ The PHA has chosen to serve additional families by lowering the payment standard ❑ Reflects market or submarket ❑ Other (list below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all Page 15 of 24 , form HUD-50075-SF (04/30/2003) that apply) ❑ FMRs are not adequate to ensure success among assisted families in the PHA's segment of the FMR area ® Reflects market or submarket ® To increase housing options for families O Other (list below) d. How often are payment standards reevaluated for adequacy? (select one) ® Annually ❑ Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) ® Success rates of assisted families Rent burdens of assisted families Other (list below) l-/ (2) Minimum Rent a. What amount best reflects the PHA's minimum rent? (select one) ® $0 ❑ $1-$25 ❑ $26-$50 b. ® Yes ❑ No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) • The family has lost eligibility for, or is awaiting an eligibility determination for a federal, state, or local assistance program, including a family that includes a member who is an alien lawfully admitted for permanent residence under the immigration and nationalization act who would be entitled to public benefits but for Title IV of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996. • The family would be evicted as a result of the implementation of the minimum rent. • The income of the family has decreased because of changed circumstance, including loss of employment. • A death in the family has occurred which affects the family circumstances. • Other circumstances which may be decided by the PHA on a case -by -case basis. Page 16 of 24 form HUD-50075-5F (04/3012003) 7. Section 8 Tenant Based Assistance --Section 8(y) Homeownership Program [24 CFR Part 903.12(b), 903.7(k)(1)(i)] (1) ❑ Yes Z No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next component; if "yes", complete each program description below (copy and complete questions for each program identified.) (2) Program Description a. Size of Program 0 Yes ® No: Will the PHA limit the number of families participating in the Section 8 homeownership option? If the answer to the question above was yes, what is the maximum number of participants this fiscal year?_ b. PHA -established eligibility criteria Yes ® No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: c. What actions will the PHA undertake to implement the program this year (list)? • Develop the policies that demonstrate the PHA's capacity to administer a Section 8 Homewnership Program. (3) Capacity of the PHA to Administer a Section 8 Homeownership Program The PHA has demonstrated its capacity to administer the program by (select all that apply): a. ❑ Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least 1 percent of the. purchase price comes from the family's resources. b. ❑ Requiring that financing for purchase of a home under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards. c. 0 Partnering with a qualified agency or agencies to administer the program (list name(s) and years of experience below). d. ❑ Demonstrating that it has other relevant experience (list experience below). Page 17 of 24 form HUD•50075-SF (04/30/2003) 8. Civil-rights Certifications [24 CFR Part 903.12 (b), 903.7 (o)) Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Standard Annual, Standard Five -Year, and Streamlined Five-Year/Annual Plans, which is submitted to the Field Office in hard copy —see Table of Contents. 9. Additional Information [24 CFR Part 903.12 (b), 903.7 (r)] A. PHA Progress in Meeting the Mission and Goals Described in the 5- Year Plan (Provide a statement of the PHA 's progress against the goals and objectives established in the previous 5-Year Plan for the period FY 2000 - 2004. The Section 8 Program is experiencing a ninety percent (90%) utilization rate. B. Criteria for Substantial Deviations and Significant Amendments (1) Amendment and Deviation Definitions 24 CFR Part 903.7(r) PHAs are required to define and adopt their own standards of substantial deviation from the 5-year Plan and Significant Amendment to the Annual Plan. The definition of significant amendment is important because it defines when the PHA will subject a change to the policies or activities described in the Annual Plan to full public hearing and HUD review before implementation. a. Substantial Deviation from the 5-Year Plan The City of Miami defines a "substantial deviation" from its five-year plan as any discretionary change in its PHA mission, goals and objectives, which would require formal approval by the City of Miami Commission. b. Significant Amendment or Modification to the Annual Plan A "significant amendment or modification" to its five-year plan is any discretionary change in non -regulated activities described in the annual plan impacting all program participants and requiring formal action by the City of Miami Commission. Included in such "significant amendment or modification" to the plan may be the following: • Changes in rent policy, • Changes to the admissions policy; • Changes to the organization of the waiting list; and • Other policy changes requiring Commission approval and resident notification. An exception to the above definitions will be made for any of the above that are adopted to reflect changes in HUD regulatory requirements. It is our understanding \, that HUD does not consider such changes a "substantial deviation" or "substantial Page 18 of 24 form HUP-50075-SF (04130/2003) amendment or modification." C. Other Information [24 CFR Part 903.13, 903.15] (1) Resident Advisory Board Recommendations a. ❑ Yes ❑ No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Boardls? If yes, provide the comments below: b. In what manner did the PHA address those comments? (select all that apply) 0 Considered comments, but determined that no changes to the PHA Plan were necessary. ❑ The PHA changed portions of the PHA Plan in response to comments List changes below: ❑ Other: (list below) (2) Resident Membership on PHA Governing Board The governing board of each PHA is required to have at least one member who is directly assisted by the. PHA, unless the PHA meets certain exemption criteria. Regulations governing the resident board member are found at 24 CFR Part 964, Subpart E. a. Does the PHA governing board include at least one member who is directly assisted by the PHA this year? ❑ Yes ® No: The City of Miami is exempt from this requirement under section 964.405(b)(2). The Department of Community Development, which administers the Section 8 Tenant -Based Voucher Program and the Section 8 Moderate Rehabilitation Program is a department of the City of Miami, a unit of general government operating under a charter and governedby a City Commission. If yes, complete the following: Name of Resident Member of the PHA Governing Board: Method of Selection: ❑ Appointment The term of appointment is (include the date term expires): ❑ Election by Residents (if checked, complete next section --Description of Resident Election Process) Page 19 of 24 form HUD-50075-5F (04130/2003) Description of Resident Election Process Nomination of candidates for place on the ballot: (select all that apply) ❑ Candidates were nominated by resident and assisted family organizations ❑ Candidates could be nominated by any adult recipient of PHA assistance ❑ Self -nomination: Candidates registered with the PHA and requested a place on ballot ❑ Other: (describe) Eligible candidates: (select one) ❑ Any recipient of PHA assistance ❑ Any head of household receiving PHA assistance ❑ Any adult recipient of PHA assistance 0 Any adult member of a resident or assisted family organization ❑ Other (list) Eligible voters: (select all that apply) ❑ All adult recipients of PHA assistance (public housing and section 8 tenant -based assistance) ❑ Representatives of all PHA resident and assisted family organizations 0 Other (list) b. If the PHA governing board does not have at least one member who is directly assisted by the PHA, why not? ❑ The PHA is located in a State that requires the members of a governing board to be salaried and serve on a full time basis ❑ The PHA has less than 300 public housing units, has provided reasonable notice to the resident advisory board of the opportunity to serve on the governing board, and has not been notified by any resident of their interest to participate in the Board. ❑ Other (explain): Date of next term expiration -of a governing board member: Name and title of appointing official(s) for governing board (indicate appointing official for the next available position): Page 20 of 24 form HUD-50075-SF (04/302003} (3) PHA Statement of Consistency with the Consolidated Plan [24 CFR Part 903.15] For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary). Consolidated Plan jurisdiction: City of Miami a. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply): The PHA has based its statement of needs of families on its waiting list on the needs expressed in the Consolidated Plans. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) The City of Miami's Consolidated Plan agency also serves as the administrator of the PHA's programs and activities. Therefore, the development of this PHA Plan was coordinated with the development of the Consolidated Plan for FY 2005-2009. b. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) (4) (Reserved) Use this section to provide any additional information requested by HUD. 10. Project -Based Voucher Program a. ❑ Yes ® No: Does the PHA plan to "project -base" any tenant -based Section 8 vouchers in the coming year? If yes, answer the following questions. b. ❑ Yes ® No: Are there circumstances indicating that the project basing of the units, rather than tenant -basing of the same amount of assistance is an appropriate option? Ifyes, check which circumstances apply: ❑ Low utilization rate for vouchers due to lack of suitable rental units ❑ Access to neighborhoods outside of high poverty areas ❑ Other (describe below:) Page 21 of 24 form HUD-50075-5F (04/30/2003) c. Indicate the number- of units and general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): 11. List of Supporting Documents Available for Review for Streamlined Five -Year/ Annual PHA Plans PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. Applicable On Display x x x List of Supporting Documents Available for Review Supporting Document PHA Certifications of Compliance with the PHA Plans and Related Regulations and Board Resolution to Accompany the Standard Annual, Standard Five -Year, and Streamlined Five-Year/Annual Plans. State/Local Government Certification of Consistency with the Consolidated Plan. Fair Housing Documentation Supporting Fair Housing Certifications: Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that require the PHA's involvement. Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in which the PHA is located and any additional backup data to support statement of housing needs for families on the PHA's public housing and Section 8 tenant -based waiting lists. Most recent board -approved operating budget for the public housing program Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), which includes the Tenant Selection and Assignment Plan [TSAP] and the Site - Based Waiting List Procedure. Any policy governing occupancy of Police Officers and Over -Income Tenants in Public Housing. Check here if included in the public housing A&O Policy. Section 8 Administrative Plan Public housing rent determination policies, including the method for setting public housing flat rents. ❑ Check here if included in the public housing A & 0 Policy. Schedule of flat rents offered at each public housing development. [Check here if included in the public housing A & 0 Policy. Section 8 rent determination (payment standard) policies (if included in plan, not necessary as a supporting document) and written analysis of Section 8 payment standard policies. Check here if included in Section 8 Administrative Plan. Public housing management and maintenance policy documents, including policies for the prevention or eradication of pest infestation (including cockroach infestation). Results of latest Public Housing Assessment System (PHAS) Assessment (or other applicable assessment). Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if necessary) Related Plan Component Standard 5 Year and Annual Plans; streamlined 5 Year Plans (1•'4..mlriig .lrr�rr t f . `04.1 opr vvi) 5 Year Plans (1'orrli+r ,/W7t• lri. 210)J-1fmn,ra1) 5 Year and Annual Plans Annual Plan: Housing Needs (1'wuiiri .i- Plan) Annual Plan: Financial Resources Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Eligibility, Selection, and Admissions Policies Annual Plan: Rent Determination Annual Plan: Rent Determination Annual Plan: Rent Determination Annual Plan: Operations and Maintenance Annual Plan: Management and Operations Annual Plan: Operations and Maintenance and Community Service & Page 22 of 24 form HUD-50075-SF (04/30/2003) List of Supporting Documents Available for Review - Applicable & On _ Display Supporting Document Related Plan Component Self -Sufficiency Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management and Operations X Any policies goveming any Section 8 special housing types ® check here if included in Section 8 Administrative Plan Annual Plan: Operations and Maintenance . Consortium agreement(s). Annual Plan: Agency Identification and Operations/ Management Public housing grievance procedures ❑ Check here if included in the public housing A & 0 Policy. Annual Plan: Grievance Procedures X Section 8 informal review and hearing procedures, Check here if included in Section 8 Administrative Plan. Annual Plan: Grievance Procedures The Capital Fund/Comprehensive Grant Program Annual Statement /Performance and Evaluation Report for any active grant year. Annual Plan: Capital Needs Most recent C1AP Budget/Progress Report (HUD 52825) for any active CIAP grants. Annual Plan: Capital Needs Approved HOPE VI applications or, if more recent, approved or submitted HOPE VI Revitalization Plans, or any other approved proposal for development of public housing. Annual Plan: Capital Needs Self -evaluation, Needs Assessment and Transition Plan required by regulations implementing Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. See P1H Notice 99-52 (HA). Annual Plan: Capital Needs Approved or submitted applications for demolition and/or disposition of public housing. Annual Plan: Demolition and Disposition Approved or submitted applications for designation of public housing (Designated Housing Plans). Annual Plan: Designation of Public Housing Approved or submitted assessments of reasonable revitalization of public housing and approved or submitted conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937. Annual Plan: Conversion of Public Housing Documentation for required Initial Assessment and any additional information required by HUD for Voluntary Conversion. Annual Plan: Voluntary Conversion of Public Housing Approved or submitted public housing homeownership programs/plans. Annual Plan: Homeownership Policies governing any Section 8 Homeownership program (Section of the Section 8 Administrative Plan) Annual Plan: Homeownership Public Housing Community Service Policy/Programs ❑ Check here if included in Public Housing A & 0 Policy Annual Plan: Community Service & Self -Sufficiency Cooperative agreement between the PHA and the TANF agency and between the PHA and local employment and training service agencies. Annual Plan: Community Service & Self -Sufficiency FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community Service & Self -Sufficiency Section 3 documentation required by 24 CFR Part 135, Subpart E for public housing Annual Plan: Community Service & Self -Sufficiency Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services grant) grant program reports for public housing. Annual Plan: Community Service & Self -Sufficiency Pet Policy Policy on Ownership of Pets in Public Housing Family Developments (as required by regulation at 24 CFR Part 960, Subpart G). ❑ Check here if included in the public housing A & 0 Policy X The results of the most recent fiscal year audit of the PHA conducted under the Single Audit Act as implemented by OMB Circular A-133, the results of that audit and the PHA's response to any findings. Annual Plan: Annual Audit Page 23 of 24 form H11D-50075-SF (04/30/2003) List of Supporting Documents Available for Review ' Applicable & On Display Supporting Document Related Plan Component Consortium agreement(s), if a consortium administers PHA programs. Joint PHA Plan for Consortia Consortia Joint PHA Plans ONLY: Certification that consortium agreement is in compliance with 24 CFR Part 943 pursuant to an opinion of counsel on file and available for inspection Joint PHA Plan for Consortia Other supporting documents (optional). List individually, (Specify as needed) Page 24 of 24 form HUD•50075-SF (04/30/2003)