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Home My WebLink Aboutcontract250-000-03-1 = IT Hardware Page 1 of 1 IT Hardware 250-000-03-1 Effective: 08/01/2002 through 07/31/2005 View survey Results To purchase under this Contract use a Request for Quotes (Suggested Form). How to Use this Contract Contract Administrator Products Available Contractors Contract Revisions E-Procurement Amendment http://www.myflorida.com/st_contracts/250000031/ 4/28/2004 [Contract Number] -- Vendor Information Page 1 of 1 IT Hardware Contract 250-000-03-1 How to Use this Contract: To purchase under this Contract use a :Request for Quotes (Suggested Form). Contract Specialist David Comer State Purchasing Florida Department of Management Services (850) 487-4196 Suncom 277-4196 comerd@dms.state.fl.us Contract Users may find the following Contract Provisions relevant: Eligible Customers Purchase Orders Transportation &Delivery Inspection & Acceptance Installation l.nvoicing & Payment Service Warranty Lease & installment Purchases .Refurbished & .Remanufactured Products T..Ha rdware.,HC me http://www.myflorida.com/st contracts/250000031/How%20to%20Use%20this%20Contract.htm 4/28/2004 [Contract Number] -- Vendor Information Page 1 of 1 IT Hardware Contract 250-000-03-1 Products Available: Personal Computers O Servers O Connectivity Devices 0 Uninterruptible Power Supplies and Surge Suppressors Storage Devices Printers 0 Videoconferencing Systems and Video Bridging Equipment Firewalls http://www.myflorida.com/st_contracts/250000031/Products%20... 5/14/2004 CONTRACT Page 1 of CONTRACT This Contract, effective the last date signed below, is by and between the State of Florida, Department of Management Services ("Department"), an agency of the State of Florida with offices at 4050 Esplanade Way, Tallahassee, Florida 32399-0950, and * * * * ("Contractor"). The Contractor responded to the Department's Invitation for Bid No. 52-250-000-B for Information Technology Hardware. The Department has determined to accept the Contractor's bid and to enter into this Contract in accordance with the terms and conditions of the solicitation. Accordingly, and in consideration of the mutual promises contained in the Contract documents, the Department and the Contractor do hereby enter into this Contract, which is a state term contract authorized by section 287.042(2)(a) of the Florida Statutes (2001). Contractor is authorized to offer products in the following (sub) categories: *****. The term of the Contract is from the effective date to July 31, 2005. The Contract consists of the following documents, which, in case of conflict, shall have priority in the order listed, and which are hereby incorporated as if fully set forth: Any written amendments to the Contract This document 0 Technical cations. Instructions to Bidders 0 General. Conditions Any purchase order under the Contract Contractor's bid STATE OF FLORIDA, DEPARTMENT OF MANAGEMENT SERVICES http://www.myflorida.comistcontracts/250000031/CONTRAC... 5/14/2004 CONTRACT Page2of2 By: . Date Approved as to form and legality by the Department General Counsel's Office: [CONTRACTOR] By: Its: Date Date http://www.myflorida. com/st_contracts/25 0000031 /CONTRAC... 5/14/2004 Technical Specifications Page 1 of 11 Technical Specifications Contents 2.01 Eligible Hardware 2.02 Eligible Brands 2.03 Additional Eligible Brands. 2.04 Video Teleconferencing Systems and Video Bridging Equipment Specification 2.05 StandardSupport Levels 2.06 Additional Support -Video _..Tel.econferenca.ng and Video Bridging.. Equipment 2.07 Refurbished and Remanufactured Product 2.01 Eligible Hardware: The Contract shall include hardware products grouped within the following categories: O Personal Computers O Thin Clients O Servers 0 Connectivity Devices 0 Uninterruptible Power Supplies and Surge Suppressors 0 Storage Devices • Printers Videoconferencing Systems and Video Bridging Equipment Firewalls Hardware subcategories are identified below under "Eligible Brands" and on the bid tables. In addition, during the term of the Contract, Contractors may offer hardware components normally associated with the product category or subcategory they are authorized to offer, provided (1) they shall do so at the same or greater percentage price discount offered for the category or subcategory and (2) the product does not fall within another category or subcategory that the Contractor is not authorized to offer. For example, http://www.myflorida. com/st_contracts/250000031 /Technical%2... 5/1 4/2004 Technical Specifications Page 2 of 11 a Contractor authorized to offer Personal Computers may offer monitors, keyboards, mice, memory upgrades, pen plotters, scanners, CD-ROM drives, data storage, CPU upgrades, digital cameras, handheld computers, monitors, expansion cards, modems, speakers and other standard system components; the Contractor shall not, however, offer printers, unless authorized to do so either as a direct bidder under those categories or as a reseller certified by a direct bidder under those categories. Contractors shall also offer at the same or greater percentage price discount, and either installed or uninstalled at the Customer's option, software necessary or reasonably related to their authorized hardware; for example, operating systems, productivity suites, communications, etc. Contractors may also install preconfigured software loads provided by the Customer. This additional hardware and software option is for the convenience and benefit of Customers and Contractors. The intent of the option is to promote "one -stop shopping" for both basic and enhanced systems. The Department reserves the right to prohibit the sale of any and all additional products if the Department determines, in its sole discretion, that a Contractor is abusing the option to circumvent Contract pricing or to offer products it is not authorized to offer. In any "bundled deal," Customers are encouraged to review pricing carefully, to purchase products that meet their needs at the lowest net delivered costs, and to report any problems to the Contract Specialist. The Department reserves the right to increase or decrease the number of authorized hardware categories and subcategories as markets change and new technologies emerge. 2.02 Eligible Brands: Only the following brands shall be eligible for bid within each category and subcategory, unless a bidder satisfies the criteria outlined below under paragraph 2.03, "additional eligible brands." Particular products within each brand are identified on the bid tables included in section 4.0 of these solicitation documents; bidders may offer those products most closely associated with the identified products as of the date bids are due. 0 Personal Computers http://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 3 of 11 • Desktop PCs: Acer, Compaq, Dell, Fujitsu/Siemens, Gateway, Hewlett-Packard, IBM, Micron, and NEC • Portable PCs: Acer, Compaq, Dell, Fujitsu/Siemens, Gateway, Hewlett-Packard, IBM, NEC, and Toshiba • Workstations: Compaq, Dell, Fujitsu/Siemens, Hewlett- Packard, IBM, and SGI • PC Servers: Compaq, Dell, Fujitsu/Siemens, Gateway, Hewlett-Packard, IBM, and NEC • Thin Clients: Acer, Boundless Technology, Cedar Systems, Compaq, IBM, Neoware, Netier and Network Computing Devices Servers • Enterprise Servers: Compaq, Fujitsu/Siemens, Hewlett- Packard, IBM, NCR, Sun, and Unisys • Midrange Servers: Bull, Compaq, Fujitsu/Siemens, Hewlett-Packard, IBM, and Sun • Entry -Level Servers: Bull, Compaq, Fujitsu/Siemens, Hewlett-Packard, IBM, and Sun • Server Appliance for Internet Applications: CacheFlow, Compaq, Dell, Hewlett-Packard, IBM, NETmachines, Network Appliance and Sun 0 Connectivity Devices • Network Routers: 3Com, Alcatel, Cisco, Enterasys, Erricsson, Juniper, Lucent, Netgear, and Nortel http://www.myflorida.com/st_contracts/250000031 /Technical%2... 5/14/2004 Technical Specifications Page 4 of 11 • Network Switches: 3Com, Alcatel, Avaya, Cisco, D- Link, Enterasys, Extreme Networks, Foundry Networks, Hewlett-Packard, Marconi, Netgear, Nortel, and SMC * Uninterruptible Power Supplies and Surge Suppressors: American Power Conversion, Best Power, Exide Electronics Group, IntelliPower, and TrippLite O Storage Devices • Disk Array: Compaq, EMC, Fujitsu/Siemens, Hewlett- Packard, Hitachi, IBM, LSI, Storage Technology, and Sun • Optical: FileNET, Hewlett-Packard, Plasmon LMS and Maxoptic • Tape Products: ADIC, Benchmark, Compaq, Dell, Ecrix, Exabyte, Hewlett-Packard, IBM, Overland Data, Quantum/ATL, Seagate, Sony, Storage Technology, Sun, and Tandberg 0 Printers • Production Printers: Canon, Heidelburg, IBM, OCE, Xeikon, and Xerox • Workgroup Printers: Canon, Hewlett-Packard, IBM, Lexmark, Minolta-QMS, OCE, Oki Data, Ricoh, Sharp, and Xerox 0 Videoconferencing Systems and Video . Bridging Equipment: NEC, PictureTel, Polycom, Sony, Tandberg, VCON and VTEL O Firewalls: Atipa, Axent Technologies, BorderWare Technologies, CyberGuard, Equant Integration Services, eSoft, Freemont Avenue Software, IBM, InfoExpress, Internet http:l/www.myflorida.comist contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 5 of 11 Appliance, Livermore Software Laboratories, Netscreen Technologies, NetWolves, PGP Security, Solsoft, SonicWall, Symantec, Tiny Software, WatchGuard Technologies, Zone Labs and Zyan Communications. 2.03 Additional Eligible Brands: In addition to the foregoing brands, the Department will consider other manufacturers' brands. To be eligible for consideration, a bidder must conclusively demonstrate, by documentation submitted with its bid in the manner and time described in the Instructions to Bidders, either (1) for all categories except Video Teleconferencing, that the brand offers products comparable to those identified and that it satisfies the criteria for "other" brands specified on the bid table for that particular category (for example, a minimum installed base, greater percentage of market share, etc.), or (2) for Video Teleconferencing Systems and Video Bridging Equipment, that the brand complies with the following specification (section 2.04). 2.04 Video Teleconferencing Systems and Video Bridging Equipment Specification Standard Protocols International Telecommunication Union - Telecommunication Standardization Sector (ITU-T) H.221 Frame structure for a 64 to 1920 kbit/s channel in audiovisual teleservices H.224 A real time control protocol for simplex applications using the H.221 LSD/HSD/MLP channels H.230 Frame -synchronous control and indication signals for audiovisual systems H.231 Multipoint control units for audiovisual systems using digital channels up to 1920 kbit/s H.242 System for establishing communication between audiovisual terminals using digital channels up to 2 Mbit/s H.243 Procedures for establishing communication between three or more audiovisual terminals using digital channels up to 1920 kbit/s http://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 6 of 11 H.261 Video CODEC for audiovisual services at p x 64 kbit/s H.263 Video coding for low bit rate communication H.281 A far end camera control protocol for videoconferences using H.224 H.320 Narrow -band visual telephone systems and terminal equipment H.323 Packet -based multimedia communications systems G.711 Pulse code modulation (PCM) of voice frequencies G.722 7 kHz audio -coding within 64 kbit/s G.728 Coding of speech at 16 kbit/s using low -delay code excited linear prediction T.120 Data protocols for multimedia conferencing Copies may be obtained from: International Telecommunication Union List of ITU-T Recommendations www.itu.int/publications In systems where equipment of different manufacturers is proposed, the Contractor is responsible for insuring the compatibility of the equipment to be purchased, including any required tests or demonstrations. The teleconferencing equipment covered by this specification shall be supplied with all necessary software and AC power cord. The Contractor shall provide the Customer with any assistance required in selecting the necessary equipment, options, and accessories needed to configure teleconference systems meeting user needs. CODEC Diagnostics: All CODEC's shall include diagnostics for local use. Specific diagnostics must be listed that are available either remotely or locally. Software Updates: As a part of the warranty in the first year and under http://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 7 of 11 any maintenance agreement thereafter, software updates for CODEC's purchased under this specification shall be updated, at no cost to the Customer, in a timely manner to adhere to new standards when they are incorporated by the Contractor. Auto -Answer: The CODEC shall be capable of engaging in a videoconference automatically when called or connected. Transmission Data Rates/Standards: The CODEC shall be capable of supporting ITU-T standards H.320 or H.323 or both (i.e., dual compliant). An H.320 compliant CODEC shall be capable of full duplex, color video and integrated audio for transmission across industry standard telephone facilities (T-1 and ISDN) with transmission rates of at least 112 Kbps. An H.323 compliant CODEC shall be capable of full duplex, color video and integrated audio transmission across LAN/WAN facilities at transmission rates of at least 128 Kbps. CODEC Video: The CODEC shall have picture resolution of no less than 352 x 288 pixels at full CIF (FCIF), and shall support picture -in - picture or windowing. The CODEC shall be capable of being connected to a video bridge for multi -room conferences. CODEC Audio: The CODEC audio system shall: • be full duplex, have active echo cancellation, and be simple to tune for a particular room; • be compatible with other video conferencing systems; 0 allow normal conversation between rooms as if the users were in the same location; 0 allow users to talk from both ends at the same time, with interruptions to either party, without clipping, distortion, or loss of contents; O have privacy or mute function capability from the system control unit; O support the requirement of a bridge or virtual bridge for multi - room conferencing; provide for "Lip Sync" between the video and audio and allow volume adjustments from the CODEC control unit; and http://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 8 of 11 # contain the audio amplifiers, echo canceller, and combiner either internal to the CODEC or by the use of external equipment, as well as the control switching functions for both audio and video. Video Bridging Equipment General: The video bridging equipment covered by this specification shall be supplied with all necessary hardware, software, and cables needed to connect to the network and AC power. The video bridge shall be configured according to the Customer's requirements at the time of order. Minimum Requirements Video Compression Algorithms: Video bridges shall be capable of integrating signals from ITU-T H.320 and/or H.323 compliant CODECs and support ITU-T H.231 (Multipoint control units for audiovisual systems using digital channels up to 1920 kbit/s); and be able to link at least three (3) H.320 and/or H.323 CODECs. Video bridges shall also be compatible with ITU-T H.243 (Procedures for establishing communication between three or more audiovisual terminals using digital channels up to 1920 kbit/s) for control procedures between H.231 video bridges and H.320/H.323 CODECs. Cascading: All ITU-T H.320 video bridges shall accept a minimum of three simple video bridge cascades. Switching: All video bridges shall support ITU-T H.243 (Procedures for establishing communication between three or more audiovisual terminals using digital channels up to 1920 kbit/s) voice activated switching (sites are viewed as participants speak), and shall have chair person controlled video switching (facilitators at sites select site to view). Reservation and Diagnostics: The video bridge shall provide conference reservation features, either by built-in software or by communication with an outside reservation system. The reservation feature shall http://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 9 of 11 provide advanced scheduling capabilities with automatic dial up and/or manual dial -in of conference sites, and ad hoc conferencing configurations. Additionally, operational control and monitoring of multipoint conferences shall be included and shall provide complete analysis and control of all conferences. Audio Compression Algorithms: Video bridges must support at least the following ITU-T audio coding schemes: G.711, G.722 and G.728. 2.05 Standard Support Levels: Contractors shall provide the following levels of support under the Contract: + Inside delivery, with buyer set-up and installation 0 Standard manufacturer's warranty 30-day money back guarantee, return to Contractor, with no shipping charges or restocking fee or comparable charges Optional Support that may be offered on particular purchases: Contractor set-up and installation Warranty upgrade (to 5-year maximum). Warranty upgrade may be purchased at time of system purchase or during the warranty period Warranty service response upgrade, e.g.; maximum 4-hour response and/or 8-hour response Optional support levels resulting in increased cost to Customers shall be clearly and separately identified on the Contractor's authorized product and price list. Integrated components shall carry the same support level and warranty provisions as the system (by way of non-exclusive example, monitors, keyboards, mouse and trackball, expansion boards, network interface cards, internal modems, and multimedia). Customers shall not be required to purchase maintenance from Contractor and may enter into separate agreements for maintenance and support with persons other than Contractor. hftp://www.myflorida.com/st_contracts/250000031/Technical%2... 5/14/2004 Technical Specifications Page 10 of 11 2.06 Additional Support -Video Teleconferencing and Video Bridging Equipment In addition to the Standard Support Levels referenced above, the following minimum Customer training is required. The cost of this training shall be included in the purchase price of the equipment. 0 Video Teleconferencing Equipment: When requested by the Customer, the Contractor shall provide on -site training in the use of the new equipment at each of the Customer's videoconference rooms. Training shall include all aspects of equipment operation, including basic problem identification, and shall include operating instructions and system documentation. Training sessions shall be at least one hour in length, and may be consolidated with the Customer's approval for multiple systems delivered to the same location, e.g., a building or campus. Training dates and times shall be coordinated with the Customer. 0 Video Bridging Equipment: When requested by the Customer, and for each video bridging equipment package purchased, the Contractor shall provide on - site technical and operational training for at least one system administrator. The training session shall be at least four hours in length. Training shall include all required instruction manuals, technical documents, and software, and shall cover all aspects of the programming and operation of the equipment. This training may also be supplemented by user training at the Contractor's facilities. Training dates and times shall be coordinated with the Customer. 2.07 Refurbished and Remanufactured Product: The State encourages recycling and conservation of resources. Toward this end, a Contractor may offer refurbished and remanufactured product and product with refurbished and remanufactured components. "Refurbished" means the product or component has been cleaned, http ://www.myflorida.com/st_contracts/2 5 0000031 /Technical%2... 5/14/2004 Technical Specifications Page 11 of 11 resurfaced, re -engineered, and returned to its original level of operation. "Remanufactured" means the product or component has been repaired or upgraded by incorporating used equipment, parts, or systems from elsewhere. A CONTRACTOR SHALL CONSPICUOUSLY IDENTIFY ANY REFURBISHED OR REMANUFACTURED PRODUCT OR COMPONENTS OFFERED UNDER THE CONTRACT. Any such product shall be completely tested by the Contractor and ready for installation, and shall be covered by the standard support levels specified in sections 2.05 and 2.06. Customers should consider that lowest price does not always equate with best value. Customers should consider the technical merits of used vs. new product, and should weigh the merits against the capital and operational costs for the product's expected life cycle. Unless a purchase order expressly specifies refurbished or remanufactured product or components, the Contractor shall furnish new product only. kiwarei Omit http://www.myflorida.com/st contracts/250000031/Technical%2... 5/14/2004