HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO:
FROM :
Honorable Mayor and
Members of the City Commission
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Joe Arriola v
Chief Administrator/City Manager
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
JUN - 4 2004
FILE :
Resolution Authorizing
the procurement of Tents,
Tables, Linens and Chairs
Rental- Citywide as per
Bid No. 03-04-037.
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bids of Glen's Tent and Table Rental Service, a Dade / Non -Local vendor, located at 6120
NW 74 Ave., Miami, FL 33166, as the Primary Vendor and Navas Party Productions, a Dade
/ Hispanic vendor, located at 12248 SW 133 Ct., Miami, FL 33186, as the Secondary Vendor
for the provision of tents, tables, linens and chair rentals on an as needed contract basis, for
two (2) years with the option to extend for two (2) additional one (1) year periods.
The Purchasing Department has identified the need to create a citywide contract for this
commodity utilizing the formal bid process for the procurement of tents, tables, linens and chair
rentals. The bids from Glen's Tent and Table Rental Service, as the Primary Vendor and
Navas Party Productions, as the Secondary Vendor, as listed on the attached bid, on an as
needed contract basis, for various user departments and agencies, are hereby accepted, with funds
therefore hereby allocated in the sum(s) of $65,000.00 for the balance of the current fiscal
year (fiscal year 2003-04) operating budgets of the various user departments, as may be
adjusted from time to time by the City Commission in the Annual Appropriations/ Capital
Improvements Ordinances, or as otherwise adjusted as permitted by law.
It is therefore recommended that award be made to the Primary and Secondary Vendors for the
purchase of said commodities.
BACKGROUND
The City of Miami requires a company that will give prompt, efficient and cost effective service
on a contractual, as -needed basis for rental of tents, tables, linens and chairs.
The Purchasing Department notified twenty-four (24) vendors, six (6) vendors downloaded the
bid from our bid solicitation system and the department received five (5) bid responses.
We have analyzed the bids received pursuant to Bid No. 03-04-037 for the procurement of tents,
tables, linens and chair rentals submitted by various vendors. Award to Glen's Tent and Table
Rental Service as the Primary Vendor and Navas Party Productions as the Secondary
Vendor as the two lowest responsive and responsible bidders and, therefore, are recommended
based upon the two lowest bids, subject to budgetary approval.
FISCAL; , AT TIME OF NEED
JAILS ►'f'►!