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HomeMy WebLinkAboutexhibit 2- proposed replat12-11-03 11143as Fro-HIAIIICIVIL/SURVEY +3011000440 T-112 P.01/04 F-30Z 7 An employee -owned company Mr. Santiago Corrada, Director City of Miami Parks and Recreation Department P.O. Box 330708 Miami, FL 33233-0708 December 10, 2003 Via Fax (305) 308-416.2164 and U. S. Nail Revised Letter of Proposal RE: PROPOSED REPLAT OF LANDS FOR "GIBSON PARK." Dear Sir: Pursuant to your staff review of our Letter of Proposal dated October 8, 2003 for surveying and platting services in connection with the above captioned project, the following revised- proposal for same is hereby submitted for your consideration: OVERVIEW: The basis for this proposal was derived from the City's requirements to replat the subject property. With respect to the elements required for plat approval and recordation, these functions are governed by the following criteria: • Chapter 177, Florida Statutes, which regulates the platting process statewide. • Chapter 28 of the Code of Miami -Dade County, Florida, which controls subdivisions within the County. • Chapter 55 of the Code of the City of Miami, which controls subdivisions within the City. • Review, comment and enforcement of conditions Set forth by the City of Miami Plat and Street Committee. • Review, comment and enforcement of conditions by the Miami -Dade County Plat Committee. • Approval by the several utility franchises having jurisdiction over the subject property with regard to easements or the extinguishment thereof, as the case may be. • Approval by the City of Miami Department of Planning and Zoning. • Approval by the City of Miami Public Works Department. • Approval by the Miami -Dade County Public Works Department. • Approval by the City of Miami Commission (as to both street vacations and the final plat), subject to Executive Mayoral approval of veto, as the case may be. • Final recordation of the plat with the Clerk of the Circuit Court of Miami -Dade County. GENERAL DESCRIPTION OF SUBJECT PROPERTY: All that lot, piece or parcel of land situate, lying and being in Section 36, Township 53 South, Range 41 East, City of Miami, Miami -Dade County, Florida, being generally butted and bounded as follows, viz.; ON THE NORTH: By NW 14th Street. ON THE SOUTH: By NW 12th Street. ON THE EAST: By NW 3rd Avenue. ON THE WEST: By the 1-95 Ramp. Less those portions contained within the above description not owned by the City of Miami. 2001 Northwest 107th Avenue, Miami, Florida 33172-2507 • Telephone (305) 592-7275 • www.phsj.cam 12-11-03 11:43as Fraa-11IA11I,CIVIL/SURVEY t3056l1044B T-812 P.02/04 F-302 Mr. Santiago Corrada December 10, 2003 Page 2. PROPOSED SCOPE OF SERVICES: PHASE 1: Perform Boundary and Topographic Survey of the subject property. This will include the following elements: I. Recovery of horizontal Survey Control as may be required to complete the survey in an adequate and defensible manner. 2. The placement of Permanent Reference Monuments along the property boundaries as required for platting. of Way as required. 3. Placement of Permanent Control Points within the Right 4. Tie in new subdivision to the Florida. State Plane Coordinate System as ;mandated by the Code of Miami -Dade County, Florida. 5. The physical location of all fixed, above ground improvements, situated within and abutting the area to be platted. This will include, but not necessarily be limited to features such as buildings, overhead wiring, surface features of underground utilities, inverts of drains or manholes, sidewalks, pavements, fences, playground areas, etc. 6. Elevations of the property will be taken, as referenced to the City of Miami Vertical Datum, with cross references to the National Geodetic Vertical Datum of 1929. Elevations will be acquired at 50-foot intervals, including the full width of each abutting Right of Way, the floor elevations of structure, rim and inverts of manholes/drains and every major break in grade as may be encountered. 7. The location of all trees of 3" in caliper or large, to be commonly/ scientifically identified by a registered Landscape Architect employed by PBS&J. PHASE II: Preparation of Tentative Plat for submittal to the City of Miami Plat and Street Committee and Miami -Dade County Plat Committee. This Tentative Plat will contain the results of the Boundary and Topographic Survey delineated u ces as may be available. (City Requirement).so contain underground utility information as acquired from various PHASE IQ: Preparation and submittal of certain documents as required by the City of Miami and/ or Miami -Dade County. These documents include, but may not be necessarily limited to the following: • Tentative Plat Application • Final Plat •Application • Surety Bond Application and forms • Title Search (plus updates)* • Opinion of Title (plus updates)* • Petition to vacate Public Right of Way, including preparation of Survey exhibits.* • Publication of Notices in the Miami HI/guess Review' • Unity of Title (if required)* *It is our understanding that the City of Miami has elected to use its Law Department for the preparation of the Opinion of Title and other legal matters associated with this project. In addition to the above, PBSIiki will attend all City/ County meetings, together with meetings with City/ County staff, that have direct correlation with the platting process.Based cehe P on thsere} meetings, PBSBJJ will perform such supplemental research as may benecessary objective. Further, we will generate such work products as may be required its addition to the t2-11-03 I1:43ap From-MIAMI1CIVIL/SURVEY 43055110448 T-81Z P.03/04 F-30Z Jd1'. CrOmicsuu tour r arww. December 10, 2003 Page 3. Tentative Plat, subject to the terms and coincidence set forth in the Qualifications Portion of this proposal. PIZ4SE 1V: Upon conditional approval of the Tentative Plat, PBS& J will prepare the Final Plat. The Final Plat will be known as 'Gibson Park" or some suitable name to be furnished by the City and will consist of one tract of land. The Final Plat will be submitted to City and County Staff, along with such documents required by either entity in order to obtain approval and ultimate recordation. QUALIFICATIONS: 1. All tasks performed by PBS&J and the work products resulting therefrom shall meet the "Minimum Technical Standards for Land Surveying in the State of Florida", pursuant to Rule 61017-6 of the Florida Administrative Code, together with the applicable provisions of Chapter 177 of the Florida Statutes for subdivision platting, Chapter 28 of the Code of Miami -Dade County, Florida and Chapter 55 of the City of Miami Code. 2. A Tale Search will be required to ascertain the ownership of the subject property and the encumbrances upon same prior to the commencement of survey activities. 3. The client shall confirin the name of the plat and the furnish information, (if necessary) pertaining to the proposed use of the tracts contained therein. Proposed use (if new construction is contemplated) shall be defined as the type, square footage and intended use for the building footprint(s), together with the number of parking spaces to serve same. 4. The client shall provide such electronic and hard copy media as may be necessary to meet the project oitjective, including City Atlas sheets, Underground Utility Maps, Site Plans and copies of previous surveys performed by others. 5. If so required, the client shall reimburse PBS&J for all fees required by the City of .Miami and Miami -Dade County Public Works Departments, the Clerk of the Circuit Court and the Board of County Commissioners. 6. The Proposed Scope of Services does not include the preparation of additional site plans, paving, grading and drainage plans or activities connected with building and zoning issues that may be required as part of the plat approval process. GENERAL PROVISIONS: PBS&J will make every effort to comply with the terms and specifications as set forth in your Letter of Solicitation with respect to mapping requirements, deliverable work products, meeting attendance and other matters as more fully described therein. ESTIMATED FEES/REIMBURSABLE E7KPENSES: Our estimated fee to perform the surveying and platting as enumerated above shall be a "Not to Exceed" amount of $45,000.00, plus reimbursable expenses. Detailed invoices, plus back up documentation for all activities associated with this project will be provided. These estimated fees are broken down as follows, based on th four (4) phase outline of this proposal: J / 12J PHASE I: $22, 500.00 4' kQ t, .e. c.!) PHASE II: $07, 501.50 k.� PHASE III: $07,501.50 �.`'\ PHASE VI: $07.497.00 t3 A - 1,' \(��'� Total Fee: $45,000.00 � S a c .L.i.\',y i' 12-11-03 11: 4484 F r or -ill AU l ,CIVIL/SURVEY !1<T. D14 $ &U U ti.vr I rassar. December 10, 2003 Page 4. t3Q6b11Q;41 I-0IA r.ug,u+ r-sus Reimbursable Expenses for External lees: Although the City of Miami may be able to waive its own application fees, we present the following list of reimbursable expenses associated with platting as if this were a private client: City Tentative Plat Application Fee: City Final Plat Application Fee: City Planning and Zoning Hearing Boards: $350.00 $350.00 $1200.00 or $0.90 per square foot, whichever is greater. Preparation of Mailing Lists for Public Notices: $1000.00 (min7mum) for an area within 500 feet of the Park property. $3.50 per property owner to be notified. $6.00 first page, $4.50 for each page following. $1650.00, for less than 6 sites. $900.00, minimum To be determined. To be determined. None. City Attorney ' (Law Department) will provide. While the above comments and fees are by no means a comprehensive run-down on external labor, fees and costs associated with this project, it is our belief that you may use these as a basis for general budgetary and staff planning. We base this statement on our past platting experiences with the City of Miami with respect to private clients, as well as Miami -Dade Transit and as such, we trust that this information will be of some benefit to you. On behalf of PHS&J I thank you for this opportunity to present this revised proposal for your consideration and look forward to your favorable response. In the interim, if you have any questions or comments, please do not hesitate to contact inc directly at 305-592-7275, Extension 3438 at your convenience. City handling/mailing fee for Public Notices: Record City Resolutions for Street closing: County Tentative Plat Application Fee: County Final Plat Application Fee: Discharge of Liens, Waste Fees, FPL service: Bonds for improvements: Attorneys Fees for Opinion of Title/updates: Carlos M. del Valle, PL9 Associate Vice -President