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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
The Honorable Mayor and Members
of the City Commission
oe Arriola
City Manager
GATE ; MAY 2 7 2004 FILE
SUBJECT : Resolution to Approve an Increase
to Purchase Order - Overtown
Shopping Center, Grease Trap, B-
REFERENCES : 3279
ENCLOSURES: Resolution and Agreement
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt t he attached Resolution by a
4/5ths affirmative vote, ratifying, approving and confirming the City Manager's finding of an
emergency authorizing an increase in the amount of $35,000, from $21,840 to $56,840, for
Purchase Order No. 235722 with Cohabi Group, Inc., for additional work required in the
construction of the Project entitled "Overtown Shopping Center — Grease Trap, B-3279". Funds
to cover this increase are available through Capital Improvement Project No. 311062.
BACKGROUND:
Pursuant to a court -ordered settlement a greement with Crown Supermarket, a Purchase Order
was issued on September 24th 2003 in the amount of $21,840 to Cohabi Group, Inc. for the
construction of a project entitled "Overtown Shopping Center- Grease Trap, B-3279". The
original scope of work under Purchase Order No. 235722 was to replace the establishment's
grease trap and repair other plumbing related items caused by defective design or installation,
and was issued in an amount necessary for that purpose.
During the course of installing the grease trap, however, the City and Cohabi Group, Inc.
identified additional work necessary to complete the project, including demolition, excavation,
bedding material, pipe installation, backfill, pavement base, asphalt restoration, re -striping, sod
and concrete sidewalk restoration, and several clean-ups. This additional work will require an
increase to the original Purchase Order amount. Given the necessity to meet the deadline of the
court -ordered settlement, this work is considered to be an emergency, therefore the original
Purchase Order amount is to increase by $35,000 bringing the new total for the project to
$56,840 ($5, 032.56 of which will be set -aside for future contingencies).
The settlement mandates that the project be completed within 120 days of February 27th, 2004.
FISCAL IMPACT:
This action will have no fiscal impact on the City as this is a budgeted item in the capital
improvement program.
JAIM /JCC/DEJ/MAV/cjp