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HomeMy WebLinkAboutRFQCity of Miami, Florida Request for Qualifications (RFQ) Commercial Waste Hauling Services RFQ No. 98-99-090 Date Issued: August 6, 1999 Date Responses Due: Friday, August 27,1999 by 3:00 P.M. 1. BACKGROUND The City of Miami (hereinafter referred to as "City") is seeking to qualify private commercial haulers (herein referred to as "haulers," "contractors," or "applicants"), to enter into long term non-exclusive city-wide Franchise Agreements to provide waste collection and disposal services to its commercial establishments and multi -family residences with four (4) or more units, totaling approximately 21,000 accounts in 34 square miles, City-wide. The RFQ includes garbage, trash, specialized roll -off and recycling services, and the removal of hazardous materials and biological/biomedical waste. The Franchise Agreement (hereinafter referred to as "Agreement") shall enable qualified haulers to provide these services on a non-exclusive. Citywide franchise basis for the term specified in the Agreement. 2. SCOPE / SERVICES It is the intent of the City to secure qualified haulers to execute the Agreement, to be effective October 1, 1999, for the purpose of providing commercial waste hauling services, including roll -off and recycling services, throughout the City. This non-exclusive city-wide Agreement between qualified haulers and the City shall remain in effect for five (5) years, and no other firms will be allowed to provide these services within the corporate limits of the City until the expiration of the Agreement. See Attachment A. 3. MINIMUM REQUIREMENTS FOR QUALIFICATION In order to qualify, haulers shall agree to adhere to all requirements as set forth in the Agreement as it may exist in its final form. Additionally, prospective haulers shall meet all of the following minimum qualification requirements and provide any and all required documentation pursuant to the same. THERE SHALL BE NO EXCEPTIONS. The following requirements shall be met by a hauler in order to be deemed "qualified" to provide said services. The Applicant: a) Shall agree to all terms, conditions, and provisions of the final Franchise Agreement, and agree to execute'the same upon being deemed qualified. b) Shall agree to adhere, at the time of application and at all times during the period covered by the Agreement, to all applicable Codes and Ordinances of the City of Miami c) Shall riot owe, or be in arrears for any sum to the City, unless expressly approved by the City prior to the submission due date. d) Shall possess equipment capable of providing safe and efficient service, and have sufficient personnel to perform the same. e) If an individual, or in the case of.a firm, corporation, partnership, association or organization, any person(s) having any financial, controlling, or managing interest therein, should be of good moral character. f) Shall maintain proper insurance coverage and furnish a public liability policy in the minimum amount of $1,000,000, including workers compensation, along with automobile liability insurance covering the hauler's operations for a combined single limit coverage of $1,000,000 per occurrence for bodily injury and property damage liability. The City shall be listed as an Additional Insured for liability prior to execution of theAgreement.' g) Shall complete in full and return the attached Attestation of Qualifications (Attachment B), and provide all its required information and documentation, which shall, in part, be utilized by the City to determine qualifications. h) Shall agree to furnish a payment bond executed by a surety company duly authorized to do business in the State of Florida, which shall be counter -signed by an agent for the company, resident in the State of Florida, to the Director of Solid Waste no later than five (5) business days after approval by the City Commission and prior to execution of the Agreement by the City. FAILURE TO MEET ANY OF THE ABOVE MINIMUM QUALIFICATION REQUIREMENTS SHALL DISQUALIFY AN APPLICANT FROM PROVIDING COMMERCIAL WASTE HAULING SERVICES WITHIN THE CITY OF MIAMI. 4. SUBMISSION REQUIREMENTS The following documents are to be submitted as part of the response to this RFQ: a) Copy of hauler's current Occupational License. b) Copy of hauler's current insurance certificate. c) Attestation of Qualifications form completed in full. d) Submission of all documentation as required in the Attestation of Qualifications form. FAILURE TO SUBMIT ANY OF THE ABOVE DOCUMENTS SHALL DISQUALIFY AN APPLICANT HEREUNDER. 5. SUBMISSION LOCATION AND DUE DATE Interested applicants shall submit, via mail or hand -delivery, all required documentation and information in response to this RFQ to determine qualifications. All information must be received in a sealed envelope / package by Mr. Clarance Patterson, Director of Solid Waste, no later than \.... 1.// !VOILA, 11. 1 1 V. I C4 1 ummerc,ar rr asre nauung aervrces Kh Q No. 98-99-090 1999 at 5:00 p.m. This package/envelope must clearly be identified on its outside by the following reference: RFQ No. 98-99-090 Commercial Waste Hauling Services. Late responses received after 5:06 p.m. on the due date shall not be accepted and will be returned unopened. Responses shall be addressed to: Mr. Clarance Patterson, Director Department of Solid Waste 1290 N.W. 20'h Street Miami, Florida 33142 Mr. Patterson can be contacted at telephone number (305) 575-5133. Should you have any questions regarding this RFQ process, please contact Pamela Burns, CPPB at (305) 416-1905 before the submission due date. 6. EVALUATION PROCESS AND AWARD Upon receipt of responses, the Director of the Department of Solid Waste shall evaluate all documentation submitted to determine if a hauler is "qualified" to provide commercial waste hauling services within the City pursuant to the terms and conditions of the Franchise Agreement. Upon written notification by the Director of the Solid Waste Department that a hauler has been deemed qualified and upon receipt of the final Franchise Agreement, the qualified hauler shall have no more than five (5) business days, unless otherwise notified by the Director of Solid Waste, to sign the Franchise Agreement for final execution by the City. The City reserves the right to enter into an Agreement with any hauler who is qualified to provide commercial waste hauling services city-wide. 7. APPEAL PROCESS The failure to qualify an applicant by the Director of Solid Waste may be appealed to the City Manager or the City Manager's designee. The notice of appeal shall be filed, in writing via certified U.S. mail, with the Director of Solid Waste no later than fourteen (14) calendar days after the receipt of the certified letter advising applicant of such failure to qualify. The director shall fix the date and time for hearing the appeal. Said hearing shall be held not less than fourteen (14) calendar days after receipt of the notice of appeal. The City Manager or the City Manager's designee shall either affirm the decision of the director, or direct the director to issue the franchise, subject to the conditions contained in paragraph 8. 3 S 8. APPROVAL BY CITY COMMISSION AND EMERGENCY FINANCIAL OVERSIGHT BOARD The execution of any Agreement by the City and any hauler in connection with this RFQ shall be subject to approval by the Miami City Commission by resolution and approval by the Emergency Financial Oversight Board. 9. INSURANCE REQUIREMENTS An applicant seeking to qualify to participate in an Agreement as specified herein shall maintain a public liability policy in the minimum amount of $1,000,000 written in the applicant's name. The applicant shall carry an automobile liability insurance policy covering the applicant's operations with a combined single limit of $1,000,000 per occurrence for bodily injury and property damage liability. Insurance certificate shall also include workers compensation coverage. All qualified haulers must reflect on its insurance certificate the City as an Additional Insured before execution of the Franchise Agreement. The insurance certificate shall be. submitted to the Director of Solid Waste no later than five (5) business days after approval by the City Commission and prior to execution of the Agreement by the City. 10. PAYMENT BOND REQUIREMENTS The successful hauler(s) shall famish a payment bond executed by a surety company duly authorized to do business in the State of Florida, which shall be counter -signed by an agent for the company, resident in the State of Florida. The amount of the bond shall be equal to the hauler's previous I2 month regulatory permit fee paid to the City or a minimum of $15,000.00, whichever is greater, as security for any fee's due to the City under this Agreement. The surety shall have a rating classification of "B+" and a financial category of Class IV as evaluated in the current Best's Key Rating Guide, Property Liability. In lieu of a payment bond, the successful hauler may submit an irrevocable letter of credit, cash, certified check, treasurer's or cashier's check issued by a responsible bank or trust company payable to the City of Miami. This payment bond shall be submitted to the Director of Solid Waste no later than five (5) business days after approval by the City Commission and prior to execution of the Agreement by the City. 11. OPTIONAL As part of this Request for Qualifications, the City is providing the option for any Applicant to submit concepts or ideas that are innovative in nature to provide for more efficient solid waste services. These innovative concepts to be considered shall provide methods to accomplish the City's goals of better City regulation, to promote greater competition, innovative or novel services and services to promote the beautification of the City and the health and welfare of its citizens. This section shall not create any obligation on the City to enter into any Agreement based on the innovative idea(s), nor include the idea(s) in the final Agreement. However, this information may, at the City's sole option, be incorporated in the final Agreement. 4 ATTACHMENTS A. COPY OF DRAFT FRANCHISE AGREEMENT B. COPY OF ATTESTATION OF QUALIFICATIONS FORM ATTESTATION OF QUALIFICATIONS RFQ NO. 98-99-090 Place an ' x " in the box below to indicate the Services for which you are applying: Commercial Waste Specialized Waste Hauling Services Handling Services ,., INSTRUCTIONS: Prospective City-wide haulers are required to answer all sections of this Attestation. If any section does not apply, indicate "not applicable". FAILURE TO COMPLETE THE FOLLOWING SECTIONS IN THEIR ENTIRETY AND TO SUBMIT ALL DOCUMENTS SHALL DISQUALIFY YOUR FIRM FROM PROVIDING COMMERCIAL HAULING SERVICES WITHIN THE CITY OF MIAMI. Applicant is not limited only to the spaces provided herein for response and may provide responses on additional attachments Name of Applicant: S en S Address of Applicant: / 60 N/9 +4 Date: - l3%171-- I. Identification Information on Applicant �t o L 1 rz 33oG 1 A. Name of Applicant If the applicant is a partnership or corporation, the name, business address of the principal officers and stockholders and any person having any financial or controlling interest in the partnership or corporation shall be required. Provided, however, that if the corporation is a publicly -owned corporation having more than 25 shareholders, then only the name and business address of the Iocal manager(s) shall be required. Detail all information below. I D hh1L(o Mkt 2ot .' I GGG ,2/LO 19IA due_ P0070461.0 13e, Pt 33ir0CA III GYIQ freas 0'ri Itd(fn lAA) li t4 4 foi,nAkto c Ma b Sec . De" j.) is '1 r z 1 e Nre 370_ 4 111 1.W. IV-/(-VOV B. Character of Applicant The applicant, to determine qualifications for participation in the franchise agreement, if an individual, or in the case of a firm, corporation, partnership, association or organization, any person(s) having any financial, controlling, or managing interest therein, should be of good moral character. In making such determination, the following information submitted by the applicant shall be considered: (1) Penal History - If the applicant is an individual, a record of all convictions and the reasons therefor shall be provided by the applicant. If the applicant is other than an individual, then the record of all convictions and the reasons therefor of the principal controlling officer(s) or applicant shall be provided. However, in the case of a publicly held corporation having 25 or more shareholders, only the aforementioned information applicable to its local manager(s) shall be required. Indicate convictions and reasons below. Indicate Not Applicable should it not apply. ' Not Applicable: IC Applicable: Explain: (2) Fingerprints A full set of the fingerprints of the persons having any financial, controlling, or managing interest therein, shall accompany this response. If the applicant is a publicly held corporation, then the fingerprints of the local manager(s) shall be required. Such service may be obtained from the City's Police Department. (3) Business History Indicate whether such applicant has operated a solid waste collection removal business in the State of Florida oranotherstate under a franchise, permit or license. Yes No If yes, detail when, where and whether such franchise, permit or license has ever been revoked or suspended and the reasons thereof. Indicate not applicable should it not apply. Not Applicable: Applicable: Explain: 7 (4) Existence of Business Entity If the applicant is a corporation, proof of incorporation and proof of that corporation's current good standing in the state of incorporation shall be submitted with your response. If applicant is a foreign corporation, applicant shall submit information or material certifying that the applicant is qualified to do business in the State of Florida. If applicant is other than a corporation and is operating under a fictitious names, applicant is required to submit information that such fictitious names is registered under state law and held by applicant. II. Equipment and Personnel The applicant, in order to qualify for participation in the Franchise Agreement, shall possess personnel and equipment capable of providing safe and efficient service. In making such a determination, the prospective hauler shall submit the following: • Provide a detailed list of the type, V1N number and complete description of all equipment to be used by the applicant for providing service pursuant to the Franchise Agreement. Iq(4Y /il c Geki,o/le 2I CI 1, P2(fC9?'rnof5 W 7 2o45y n4e,t nyik rit4c.kc iota 82ogcB''/Mo3ooa3 1004 ^'t4cj GVp, TruG4 1,412,4 l ! CI 13073 • Provide a detailed list of the number of personnel by job title to be used by hauler to provide services to the City. c1rey Lep i ) 'Taws - !N� e k0 f Garr (eiisc't ! Secs 1'erso.,, : G-1\4; f3�ss ! ih401-4k-5eJ' . /91-eX tifi.e 8 III. Insbrance Requirements The applicant seeking to qualify to participate in the franchise agreement as specified shall furnish a public liability policy in the minimum amount of $1,000,000. The applicant shall carry in the applicant's own name an automobile liability insurance policy covering the applicant's operations with a combined single limit of $1,000,000 per occurrence for bodily injury and property damage Iiability. Insurance certificate shall also include workers compensation coverage. The_certificate shall provide that the policy contain an endorsement requiring that the department shall be furnished within ten (10) days notice by registered mail prior to cancellation, or material changes in the policy(s). A copy of the certificate of insurance in the name of the applicant shall be submitted with the response to the RFQ. I hereby certify that the above information provided, and .its corresponding documentation, is true and correct. I fully understand that any false or misleading information, or the omission of information as required by the City for the purposes of deceit or deception, shall be grounds for disqualification from participating in the City's Franchise Agreement. I further certify that the undersigned is legally authorized to sign this statement on behalf of the applicant for participation in the Franchise Agreement. The following must be witnessed and notarized by an authorized State of Florida Notary Public. Signed : (14, glAji Print Name: /i2 Mens4 Title: VP Telephone No.: ! y C TY- ,-gb - d C� i c Fax No.: 'Sy" J rQ — 06/( Beeper No.: r" 24/T /(7 7 7 E-mail Address: AJeXYY1 010 g Qol• COO) Date: 1/ 2r /ZOoy (tt�Witnessed by: nt Name: 4'%2. Deart...47 9 �.�. ... .. �.......6 r.�. .rrc� :try irO. Y6-YY-UYU State of Florida, County of '--Pda9GSI i ()) Subscribed an Sworn before me that this is a true statement this RE day of personally known to me, or: produced identification. Notary Public, Sa a of Florida Print Name of Notary Public 1" Y P ei OFFICIAL SEAL BARBARAAflBUCK * COMMISSION NUMBER DD02B71S MY COMPASSION WIRES MA 23,2006 Commission Expires 10 (Seal)