HomeMy WebLinkAboutpre memo from procurementCITY OF MIAM, FLORIDA
INTER -OFFICE MEMORANDUM
TO
Judy S. Carter
Chief Procurement Officer
aritza S ez
Sr. Procurement Specialist
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
March 12, 2002
Bus Transportation Service
Bid No. 01-02-083
FiLE
The subject bid opened March 11, 2002 and one (1) bid was received from J. Balsera School Bus
Service, Inc. for the furnishing of bus transportation services for the Department of Parks and Recreation.
Nine (9) Bid packages were mailed by this office to potential bidders. Two (2) vendors responded with a
"no bid" for the following reasons:
The_hotchkiss Group- "Not enough time to respond".
Franmar Corp — "Schedule will not permit them".
In addition, the following vendors were contacted to find out their reasons for not bidding. Their
response were as follows:
A I A Transportation, Inc. — 305-949-2700 — Mr. Hernandez
The City requires a bid price on a per day, per bus basis. They wanted to bid on an hourly basis..
Elvira Bus Services — 305-266-6458 — Not a good number.
Manolin & Pilar School Bus Service — 305-444-2240 — Mr. Martinez
Left message. (3/12/02
Tondreau & Associates — 305-759-8087 —Phone Disconnected.
Carlos/Susana School Bus - 305-261-8571— S. Hernandez
They get tired of having the bid awarded to Balsera because he is in the City.".
It should be noted that a faxed bid was received from Highway Charter Bus Service; however, faxed
bids are not acceptable.
The current contract will expire June 19, 2002. J. Balsera School Bus Service, a local vendor, has been
determined to be a responsive bidder, who has satisfactory provided these services to the City since
1998.
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SOLEBID.DOC
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Judy S. Carter
Page 2
March 12, 2002
Below is a price comparison outlining the pricing from the sole bidder, J. Balsera School Bus Service,
Inc., the unacceptable faxed bid, and the existing contract pricing under Bid No. 97-98-075:
Field Trips:
Weekday Field Trip
Night Field Trip
Hohday/Weekend
Out of Dade County
Summer Games
Recreational Swimming
Summer Camp
Bid No. 97-98-075
April 6, 1998
$120.00/bus/day
8120.00/bus/day
8120.00/bus/day
$120.00/bus/day
$120.00/bus/day
$120.00/bus/day
$120.00/bus/day
Unaccaptable Faxed Bid
March 11, 2002
$450.00/bus/day
8550.00/bus/day
$475.00lbus/day
8575.00/bus/day
$450.00/bus/day
$450.00/bus/day
8475.00/bus/day
Bid No. 01-02-083
March 11, 2002'
$118.50/bus/day
$134.30/bus/day
$134.30/bus/day
$142.20/bus/day
$118.50/bus/day
$118.50/bus/day
$118,50/bus/day
'Above figures include 21% dismal offered
by bidder, if awarded ail items
Theabove price comparison shows a considerable overall savings utilizing the sole bid received from J.
Balsera School Bus Service, Inc. as compared to the unacceptable bid from Highway Charter Bus
Service (from a 280% to a 304% savings).
In addition, if one would compare the average rate of the current rates provided under Bid No. 01-02-083,
excluding the rates for trips outside Dade County, which according to the Bid document, two (2) are
tentatively scheduled for the year 2002, to the $120.00 rate under the existing contract, a mere 3%
increase is evident. This increase is not an unreasonable one over a three year period, taking into
consideration increasing fuel costs and the cost of living.
Based on the above information, the bid prices from J. Balsera School Bus Service represents a
tremendous savings to the City, and whereas time is of the essence in order to secure a contract in time
for the Parks and Recreation Department's summer programs, it is my recommendation to accept the
sole bid from J. Balsera School Bus Ste c. and proceed with the recommendation for award.
Date: 3
SOLESID.DOC
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