HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
Honorable Mayor and
Members of the City Commission
Joe Arriola
Chief Administrator/City Manager
DATE:
SUBJECT
REFERENCES:
ENCLOSURES:
MAY - 6 2004
FILE : FM-023.doc
Amendment No. 2 to Existing
Agreement between the City of
Miami and DavisLogic Inc.
d/b/a All Hands Consulting
Resolution, Contract
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to execute Amendment No. 2 to an existing Agreement, in
a form acceptable to the City Attorney, with DavisLogic Inc. d/b/a All Hands Consulting;
and further delegating to the City Manager the execution of amendments providing for
further increases to the agreement which do not exceed the total compensation of
$1,856,693 by more than ten (10%) percent. This Agreement is for the provision of
Part D Services, and any other allied additional services, consistent with the overall
scope of work, for comprehensive emergency planning and terrorism preparedness
planning and training services to support the Urban Areas Security Initiative (UASI)
Grant Program II for the Department of Fire -Rescue and all other City Departments
involved in the UASI process. Amendment No. 2 provides an increase in an amount
not to exceed $797,633, from $1,059,060 to $1,856,693; and allowing for further
increases to the contract as stipulated in the Section 2.3, Deliverables, of the RFQ No.
01-02-222. Funds for this increase will be allocated from UASI II Grant Project No.
110111, Account Code No. 280910.6.270.
BACKGROUND
On February 27, 2003, the City Commission adopted Resolution No. 03-190, which
authorized the City Manager to enter into a Professional Services Agreement with
DavisLogic Inc. d/b/a All Hands Consulting ("DavisLogic") for the provision of Part A
Services (see Attachment), in an amount not to exceed $397,606, and the provision of
Part B Services (see Attachment), in an amount not to exceed $180,534, for a total
compensation amount not to exceed $578,140.
Pursuant to Resolution No. 03-1085, adopted October 9, 2003, the City Manager
entered into a First Amendment Agreement dated November 9, 2003 with DavisLogic to
provide Part C Services (see Attachment). These services were essential to include the
creation, development and planning of a terrorism preparedness training services to
support the UASI II Grant Program necessary to complete the Homeland Security
r
Honorable Mayor and
Members of the City Commission
Page 2 of 2
Strategy (Part C) Services and to increase the contract amount by $480,920, from
$578,140 to $1,059,060. However, since the approval of this project, the Department of
Fire -Rescue has determined a need to include Part D Services (see Attachment),
and any other allied additional services, consistent with the overall scope of work
for terrorism preparedness planning and training services to support the UASI Grant
Program II. In compliance with the UASI II grant, these additional services are crucial
for the success and completion of the Homeland Security Strategy. Due to the many
series of aggressive deadlines of the UASI II grant, it is most practicable for the City of
Miami to increase the existing contract and authorize the City Manager to execute
Amendment No. 2; and further delegating to the City Manager the execution of
Amendments providing for further increases to the Agreement which do not exceed the
total compensation of $1,856,693 by more than ten (10%) percent with DavisLogic, to
develop and complete the Homeland Security Strategy for the Urban Area as outlined
in said grant, as DavisLogic, has performed the work necessary to conduct
assessments and to develop the strategy. The institutional knowledge gained through
their experience to date with this process and the overwhelming overlap in the subject
matter associated with the Comprehensive Emergency Management project makes
expanding the scope of services between the City and DavisLogic the most effective
means of satisfying the project deliverables and aggressive timeline requirements set
by the Federal Government in the UASI initiative. The proposed amount for Part D
Services is $797,633, thereby increasing the compensation amount from $1,059,060 to
$1,856,693; and allowing for further increases to the contract as stipulated in the
Section 2.3, Deliverables, of the RFQ No. 01-02-222. Funds will be allocated from
UASI II Grant Project No. 110111, Account Code No. 280910.6.270.
Fiscal Impact: None — Funded by the UASI Grant Program II.
/MLK/TF/JRF/jam
FM,023.doc