HomeMy WebLinkAboutpre legislation pgsThe Chief Procurement Officer shall be
responsible for the provisions relating to the Anti -
Deficiency Act, set forth in sections 18-500 through
18-503, as follows:
(1) Requisitions. Assuring that all
requisitions received have been properly authorized.
(2) Purchase Orders. Assuring that the
Purchase Order is issued for an amount not to exceed
the amount set forth in the requisition, a resolution
adopted by the city commission and any other legal
authorization.
(3) City-wide Contracts. Assuring that
Purchase Orders authorized by a city-wide Contract do
not exceed the amount authorized by the city
commission and any other legal authorization.
Sec. 18-81. Estimates of requirements.
All departments or offices of the city shall file
with the Chief Procurement Officer detailed estimates
of all their requirements for supplies, materials,
equipment and Contractual Services in such a manner,
at such times, and for such future periods as the City
Manager may prescribe; provided that the length of the
periods shall not be less than three months. The
requirement for preparing such estimates shall in no
way prevent any using department or office from filing
with the Chief Procurement Officer, at any time, a
requisition for any supplies, materials, equipment or
Contractual Services, the need for which was not
foreseen when the detailed estimates were filed.
Sec. 18-82. Disposal of Surplus city -owned personal
property.
(a) When a Surplus of City -owned personal
property exists, the Chief Procurement Officer may
transfer it to any other department or office which
has need for it. The Chief Procurement Officer shall
also have power to sell all such supplies, materials
and equipment which have become unsuitable for city
use or to exchange for or trade in the same for new
supplies, materials and equipment. When such surplus
supplies, material and equipment have a limited use
Page 22 of 61
other than by the city, the city commission may
classify the same as category "A" or category "B"
stock. Category "A" stock shall be available for
disposition as the city's contribution or the city's
commitment in support of a particular public purpose
which may include those community civic or social
service programs as may be authorized by the city
commission. Category "B" stock shall be that stock of
surplus supplies, material and equipment which is
available for disposition pursuant to the terms and
provisions of subsection (b) hereof; namely, sale to
sister cities or municipalities of friendly foreign
countries. Not for profit organizations which provide
a public purpose shall be offered first consideration
as recipients for the disposition of category "A" and
"B" surplus stock. Except for category "A" stock or
category "B" stock and except in those cases in which
the Chief Procurement Officer determines that it is
not practical to do so, any department or office that
provides surplus stock for any such transfer, sale,
exchange or trade-in shall receive credit therefor,
based on the fair market value of such surplus; and
any department or office receiving such surplus stock
shall receive corresponding debit therefor, such
credit and debit to be charged to the respective
budgets of the departments or offices involved.
(b) Notwithstanding the above provisions, when a
foreign city enjoying a current, formally designated
status as a "sister city," in accordance with the
terms of Resolution No. 78-5, dated January 11, 1978,
or a municipality of a friendly foreign country
desires to Purchase personal property owned by the
city, including vehicles and equipment which are no
longer needed for public use or which have become
unsuitable for further use by the city, and where said
property has been categorized as category "B" stock,
such sale may be negotiated in accordance with the
following procedure and criteria:
(1) All equipment proposed for sale to sister
cities or municipalities of friendly foreign countries
must be declared surplus, following then -existing
administrative procedures. All such equipment must be
offered to sister cities for a period of 30 days
before being offered for sale to such municipalities.
Note: "Friendly foreign countries" means those
Page 23 of 61
countries against which there are no trade embargoes
or travel prohibitions imposed by the executive branch
of the U.S. government.
(2) The prices negotiated for such sale must be
equal to or greater than the prices which would be
reasonably anticipated from the sale of such surplus
equipment through public auction. This condition may
apply to the total sale of a number of pieces of
equipment rather than individual piece prices for the
aggregate return on a given sale in determining
whether the negotiated price is equal to or greater
than could be expected at a public auction.
(3) The negotiated unit price shall not include
any transportation or shipping costs; these costs will
be borne by the sister city or the municipality
purchasing said equipment.
Sec. 18-83. Availability of funds.
Except in cases of emergency, the Chief
Procurement Officer, City Manager or purchasing agents
shall not issue any order for delivery on a Contract
or any open -market order unless and until availability
of funds have been verified that there is to the
credit of the using department or office a sufficient
unencumbered appropriation balance, in excess of all
unpaid obligations, to defray the cost of such
supplies, materials, equipment or Contractual
Services.
Sec. 18-84. Methods of Source Selection.
All Purchases of Goods, including but not limited
to supplies, materials, equipment, printed materials
and all Purchases of services, including but not
limited to personal, professional, management,
technical, Contractual and general services needed by
the city, but not including legal services, may be
obtained by Contract or through city labor and
materials and shall be exclusively made in the manner
set forth in this Article.
Any agreement for Purchase entered into in any
manner inconsistent with the procedures stated in this
article by any person shall be voidable by the city.
Page 24 of 61