HomeMy WebLinkAboutmemo from purchasingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Joe Arriola
Chief Administrator/City Manager
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len
Director
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DATE
February 20, 2004
FILE :
SUBJECT : Request to Reject RFP 03-04-032:
Physical Examination Services
REFERENCES
ENCLOSURES:
Your approval is hereby requested to reject the Proposals received pursuant to RFP No. 03-04-
032 for Physical Examination Services.
An RFP was issued January 8, 2004 for the provision of Part 1 Services — General Physical
Examinations, and Part 11 Services — Police/Fire Physical Examinations & Hepatitis A and B
Program. Proposals were sought to secure a provider for the provision of Part I Services only,
Part II Services only, or both Parts land 11 Services. The City received two (2) Proposals.
An analysis of the scope of work within the RFP required a Proposer, for the provision of Part iI
services, to administer annual physical examinations to both an estimated 660 fire fighters and
1,200 sworn police personnel, in addition to the provision of other examination requirements on
an as needed basis. Because of the magnitude of personnel to be examined by a Proposer
annually, it appears that requirement may have adversely impacted the ability of smaller,
possibly local and/or minority firms, from participating due to the lack of capacity to administer
these examinations in the quantity and frequency required. As a result, only two (2) firms
proposed.
It is respectfully requested that the two (2) Proposals be rejected; the scope of work and
requirements be modified; and a new solicitation issued to allow for a more competitive process
with greater vendor participation.
Your signature below authorizes the rejection of the proposals referenced herein and issuance
of a new solicitation.
APPROVED:
JAIGM/PEB
FEB 2 5 2004
Jwe rriola Date
Chief dministrator/City Manager