HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
SI.6
TO :
FROM :
Honorable Ma or and Mem
the City ommission
Arriola
ief Administrator/City Manager
DATE :
SUBJECT:
PREFERENCES :
ENCLOSURES:
AP„ 3 0 2004
Resolution Ratifying
City Manager's Emergency
Finding Authorizing for the
Provision of Physical
Examination Services
FILE :
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached resolution by
a four fifths affirmative vote, ratifying, approving, and confirming the City Manager's
finding of an emergency authorizing for the provision of physical examination services,
in an amount not to exceed $50,000, for the Department of Employee Relations. The
physical examination services will be provided by Sunshine Medical Center on a
temporary month -to -month basis, until such time when the City Commission approves
and awards contracts to the successful proposer(s) whose proposal is determined to be the
most advantageous to the City when taking into consideration fees and other evaluation
factors set forth in the RFPs (Nos. 03-04-079, 03-04-080 and 03-04-081) on July 2004.
Funds are available in the Department of Employee Relations' Account Code No.
001000.270101.6.260 to cover these expenditures.
BACKGROUND
In anticipation of the contract for physical examination services expiring on August 31,
2003, RFP Number 02-03-095 was issued for said services on April 21, 2003. Only one
proposer was deemed responsive, and on July 28, 2003, the City Manager rejected the
RFP process in an effort to seek greater vendor participation.
In order to continue to provide physical examination services, a purchase order in the
amount of $15,000 was issued to Sunshine Medical Center on August 22, 2003. On
January 8, 2004, RFP Number 03-04-032 was issued to competitively solicit again for the
provision of physical examination services, and two proposals were received. On January
26, 2004, the City Manager approved increasing the amount awarded to Sunshine
Medical Center to $50,000, in order to continue to provide physical examination services
pending the anticipated RFP proposal submission deadline of February 4, 2004. On
February 25, 2004, the City Manager rejected the RFP process, in order to re-evaluate the
specifications for the provision of services to provide more procurement opportunities for
small and local service providers.
The specifications were re -defined and modified, and rather than issuing one RFP for the
provision of all physical examination services, three separate RFPs were issued on March
18, 2004. To reiterate, this was done in an effort to facilitate more of a competitive pool
and attract more small and local service providers. The proposal submission deadline for
two of the RFPs was April 12, 2004, and the deadline for the third RFP was April 28,
2004. We are in the process of establishing the evaluation committees to evaluate the
responses of the three separate RFPs, and anticipate bringing this item to the City
Commission for award of the contracts to the most advantageous proposer(s) by July
2004.
In order to continue to provide physical examination services, an emergency purchase is
required, in an amount not to exceed $50,000.
Funding for the provision of physical examination services has been identified in the
Department of Employee Relations' Account Code No. 001000.270101.6.260, in an
amount not to exceed $50,000.
JAI LMHIMIA✓GF/ATC