HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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04,00q°
TO:
FROM :
The Honorable 44 and Memb
o e City C mmission
Arriola
ief Administrator/City Manager
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
APR 2 6 2004
FILE :
Resolution on B & L
Software Relicensing,
Maintenance and Support
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution
approving the negotiation and execution of a relicensing, maintenance and product
support agreement with B & L Associates, Inc., located at 56 Kearney Road, Needham,
MA., a non -local, non -minority vendor, for maintenance of its proprietary software, in
accordance with Chapter 18, Section 18-86 of Ordinance 12271. The relicensing fee is
for a 3 year term at $163,360 with an annual maintenance and product support cost of
$57,855. Maintenance and product support is included at no additional charge during the
2004 calendar year. The option to extend the product support for two (2) additional one
(1) year periods with yearly maintenance increases limited to no more than 4% per year
is also respectfully requested. Funds are hereby allocated from General Account Code
No. 001000.460114.6.670, Capital Projects Accounts or IT Strategic Funds.
BACKGROUND:
Due to the replacement of the Unisys NX5800 with a new, more powerful processor, the
City must relicense software products. The Information Technology Department has
been using BL/Lib, BL/Pack, and BL/Sched since 1984. These three products allow the
Information Technology Department to log and keep track of tapes, archive and recover
files, and automatically schedule jobs in a flexible, efficient and effective manner. To
complete our integration of system applications, we purchased BL/Robo, BLIViewer, and
BL/Dist in 1996. These three products allow the Information Technology Department to
retrieve tapes through the use of robotic technology and create user reports for reviewing
and distribution with the use of a PC. It is necessary to receive software maintenance
support from B & L Associates, Inc., as BL/Lib, BL/Robo, BLIViewer, BL/Pack,
BL/Sched and BL/Dist software products being utilized by the City of Miami are solely
owned by B & L Associates, Inc. B & L Associates, Inc., is the sole author and
marketing agent for the products in North America and is responsible for all maintenance
for the products.
FISC L IMP CT: $221,215
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