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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable M= or and Memb rs DATE: APR - 7 2004 FILE: B-3333
the City Com'on // H
FROM: Jo Arriola
C ty Manager
SUBJECT: BAYFRONT PARK - BUILDING
RENOVATIONS, B-3333
REFERENCES:
ENCLOSURES: Five (5) Documents
RECOMMENDATION
it is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of "E.D.F.M. Corporation", for "Bayfront Park - Building Renovations", B-
3333, received on February 6, 2004 in the amount of $307,680.00 Total Bid. "E.D.F.M.
Corporation.", is a company located within City of Miami limits at 1022 NW 54th Street, Miami
Florida, 33127, whose Principals are Miriam and Fernando Rodriguez, President and Vice
President respectively. Also, authorizing the City Manager to enter into contract on behalf of
the City, in substantially the attached form.
BACKGROUND:
Amount of Total Bid: $ 307,580.00
Const. Cost Estimate: $ 320,000.00
Cost Estimate: 96.12%
Construction Time: 180 Calendar Days
Source of Funds: Bayfront Park Management Trust Account No. 6601
Minority Representation: 88 invitations faxed to Black, Hispanic and Female — Owned
Firms.
29 Contractors picked up specs
( 1Q Hispanic, 5 Black, 3 Female)
11 Contractors submitted bid
(4 Hispanic, 3 Black, 2 Female)
Public Hearings/Notices: No
Discussion: On February 5, 2004, the City of Miami office of The City Clerk received and
publicly opened and read sealed bids for the above referenced project. In accordance with
the "Instructions to Bidders" contained in the bid specifications, Leadex Corporation,
submitted the first lowest responsible and responsive bid for the bid price of $307,580.00
for the Total Bid. However, Section 18-52(h) of the City Code, as amended in Ordinance
No. 11087, states that the City Commission may offer to a responsible and responsive
local bidder, whose primary office is located in the City of Miami, the opportunity of
accepting a contract at the low bid amount, if the original bid amount submitted by the
local vendor does not exceed 110 percent of the lowest other responsible and responsive
bidders.
E.D.F.M. Corporation, a local vendor located within the City of Miami limits, submitted a
bid amount of $ 329,202.00 that is within the 110 percent of the lowest bid amount of $
307,580.00. E.D.F.M. Corporation has accepted to match the price of $307,580.00
submitted by Leadex Corporation.
The Department of Capital Improvements has determined that the lowest responsible and
responsive bidder is E.D.F.M. Corporation, a minority controlled corporation. Funds are
available to cover the contract cost, and for such incidental items as postage, blueprinting,
advertising, reproduction costs, testing, etc.
FISCAL IMPACT: NONE — BUDGETED ITEM
Enclosures: Tabulation of Bids
Project Fact Sheet
Resolution
Contract
Budgetary Impact Analysis Form
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