HomeMy WebLinkAboutR-04-0204City of Miami
Legislation
Resolution: R-04-0204
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 04-00236 Final Action Date: 4/8/2004
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
PURCHASE OF ENTERPRISE RESOURCE PLANNING ("ERP") IMPLEMENTATION
SERVICES FROM ANY OF THE FOLLOWING RECOMMENDED FIRMS
PURSUANT TO THE TERMS SET FORTH IN REQUEST FOR PROPOSALS NO.
15-973-516-R, ATTACHED AND INCORPORATED,
(LISTED IN ALPHABETICAL ORDER): BEARING POINT, INC., BLACKWELL
CONSULTING SERVICES AND IBM, OR ANY ADDITIONAL FIRMS ADDED BY THE
STATE OF FLORIDA, SUBJECT TO ANY EXTENSIONS, OR NEW OR
REPLACEMENT CONTRACTS BY THE STATE OF FLORIDA, WITH FIRMS TO BE
EVALUATED REGARDING COMPANY BACKGROUND, VIABILITY, EXPERIENCE,
EXPERTISE, REFERENCES AND COST TO IMPLEMENT THE ERP SOFTWARE
SELECTED, IN AN AMOUNT BETWEEN $4,500,000 AND $7,000,000;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE
NEXT HIGHEST RANKED FIRM(S) SHOULD NEGOTIATIONS FAIL WITH THE
FIRST TOP -RANKED FIRM, UNTIL A SUCCESSFUL CONTRACT IS NEGOTIATED;
ALLOCATING FUNDS FROM CAPITAL IMPROVEMENT PROJECT ACCOUNTS,
SPECIAL REVENUE FUNDS, AND/OR OPERATING BUDGETS OF VARIOUS
DEPARTMENTS AND AGENCIES, AS MAY BE ADJUSTED BY THE CITY
COMMISSION IN THE ANNUAL APPROPRIATIONS/CAPITAL IMPROVEMENT
ORDINANCES, OR AS OTHERWISE PERMITTED BY LAW.
WHEREAS, the City of Miami ("City") partnered with Arthur Anderson for the provision of a
Technology Strategic Plan that highlighted the second highest priority initiative to acquire and
implement a commercial off the shelf Enterprise Resource Planning software system ("ERP"), to
provide modern, reliable, efficient and integrated support for the City's finance, employee relations,
budget, payroll and purchasing functions; and
WHEREAS, the first major phase of the ERP project, Business Process Reengineering ("BPR")
has been completed; and
WHEREAS, the ERP Executive Steering Committee ("Committee"), following discussion and
deliberation recommended evaluating firms, which are part of State of Florida contracts, such as
Bearing Point, Inc. (State of Florida Contract No. 973-572-04-1), Blackwell Consulting Services, LLC
(State of Florida Contract No. 974-194-03-1) and IBM (State of Florida Contract No. 973-504-03-1).
Other firms may be evaluated by the City, if added by the State of Florida, via any extensions, new or
replacement contracts thereto, and
WHEREAS, the ERP Committee will evaluate its recommended top -ranked firms based on their
company background viability, experience, expertise, reference checks and cost of each firm, and
City of Miami
Page 1 of 2 File Id: 04-00236 (Version: 11 Printed On: 9/7/2016
File Number: 04-00236 Enactment Number: R-04-0204
WHEREAS, should negotiations fail with the first top -ranked firm, the Committee recommended
that the City negotiate with the next highest ranked firm(s), until a successful contract is negotiated,
and
WHEREAS, the City Manager has approved the findings and recommendation of the ERP
Committee and has recommended to the City Commission that the same be adopted;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to negotiate and execute an Agreement, in a form
acceptable to the City Attorney, for the purchase of ERP implementation services with any of the
following recommended firms pursuant to the terms set forth in Request for Proposals No. 15-973-
516-R, attached and incorporated, (listed in alphabetical order): Bearing Point, Inc., Blackwell
Consulting Services and IBM, or any additional firms added by the State of Florida, subject to any
extensions, or new or replacement contracts by the State of Florida, with firms to be evaluated
regarding company background, viability, experience, expertise, references and cost to implement the
ERP software selected, in an amount between $4,500,000 and $7,000,000, with funds allocated from
Capital Improvement Project Accounts, Special Revenue Funds, and/or Operating Budgets of various
departments and agencies, as may be adjusted by the City Commission in the annual
appropriations/capital improvement ordinances, or as otherwise permitted by law.
Section 3. The City Manager is further authorized{1} to negotiate and execute an Agreement, in a
form acceptable to the City Attorney, with the next highest ranked firm(s), should negotiations fail with
the first top -ranked firm, until a successful contract is negotiated.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Major.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
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