HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Ho s able May► and Menthe
of ity Co m' . 'on
CK
Joe • iota
Ch - dministrator / City Manager
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
March 16, 2004
FILE :
Recommendation for -
Professional
Consulting Services
for Implementation of ERP
Recommendation
It is respectfully requested that the City Commission adopt the attached Resolution authorizing
the City Manager to negotiate and execute an agreement for the purchase of Enterprise Resource
Planning (ERP) implementation services from any of the following recommended firms (listed in
alphabetical order) Bearing Point, Inc (State Florida Contract No 973-572-04-1), Blackwell
Consulting Services (State Florida Contract No 974-194-03-1) and IBM (State Florida Contract
No 973-504-03-1), or any additional firms added by the State of Florida; subject to any
extensions, or new or replacement contracts by the State of Florida. Firms will be evaluated on
their company background, viability, experience, expertise, reference check and cost to
implement the Enterprise Resource Planning (ERP) software selected, in an amount between
$4,500,000.00 and $7,000,000.00. Should negotiations fail with the first top -ranked firm, it is
recommended the City negotiate with the next highest ranked firm(s), until a successful contract
is negotiated. Allocating funds for the City of Miami, from Capital Improvement Project
Accounts, Special Revenue Funds, and/or operating budgets of various departments and agencies,
as may be adjusted by the City Commission in the annual appropriations/capital improvement
ordinances, or as otherwise permitted by law.
Background
In 2001, the City of Miami partnered with Arthur Anderson Corporation for the provision of an
Information Technology Strategic Plan. This plan highlighted a number of strategic technology
initiatives the City needs to complete within the next few years. The second highest priority of
these initiatives is the acquisition and implementation of a commercial off the shelf Enterprise
Resource Planning software system (ERP) to provide modem, reliable, efficient and integrated
support for the City's finance, employee relations, budget, payroll and purchasing functions.
The first major phase of the ERP project, Business Process Reengineering (BPR) has been
completed. The BPR study included reviewing and mapping of the current state of business
processes in the key areas mentioned above, documenting industry best practices and providing a
gap analysis and a road map for the City on how to implement industry best practices to improve
efficiencies, performance, and accountability to minimize customization during the ERP
implementation.
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Honorable Mayor and Members of the City Commission
Professional Consulting Services for ERP Software
March 16, 2004
Page 2
The ERP Steering Committee, following discussion and deliberation, recommended evaluating
firms, which are part of State of Florida contracts, such as Bearing Point, Inc (State of Florida
Contract No 973-572-04-1), Blackwell Consulting Services (State of Florida Contract No 974-
194-03-1) and IBM (State of Florida Contract No 973-504-03-1). Other firms may be evaluated
by the City, if added by the State of Florida, via any extensions, new or replacement contracts
thereto.
The ERP Steering Committee will evaluate its recommended top -ranked firms based on their
company background, viability, experience, expertise, reference check and cost of each firm.
Should negotiations fail with first top -ranked firm, the Committee recommended the City
negotiate with the next highest ranked firms(s), until a successful contract is negotiated.
FISCAL IMPACT: None — Budgeted Item
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