HomeMy WebLinkAboutexhibits-terms and provisionsEnterprise Resource Planning (ERP) Software Procurement
General Business Terms and Provisions
Departments involved — Information Technology in support of Finance, Employee
Relations, Budget, and Procurement.
Type of Agreement --- Software License/Purchase contract
Method of Procurement — Bid Waiver pursuant to 18-85 to select an ERP software
system from one of the following 4 software vendors (in alphabetical order): Lawson,
Oracle, PeopleSoft, and SAP.
Term of Contract
1. Initial — 3 years
2. Renewals — five 3-year renewal periods
3. Who exercises option to renew — City Administrator
Contract amount -- a $1,400,000 up to but not exceeding $2,600,000 for initial 3-year
term
Termination rights — Breach; "funding -out"
Indemnity/Insurance Requirements — IAW Risk Management and Procurement
regulations
Scope of Services — Procurement includes enterprise software licenses (ERP) complete
with maintenance, support, and training for the required number of City users.
City prior experience with vendor — NA
Other significant provisions — The ERP software will be implemented by a system
integration contract under consideration as RE.4 (Recommendation for Professional
Consulting Services for Implementation of ERP)