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HomeMy WebLinkAboutcover memor MAR-16-2004 10:56 TO : FROM: Honorable Ma ers o CITY MANAGERS OFFICE 305 416 1019 P.01 1017 CITY OF MIAMI, FLORIOA C ' INTER -OFFICE MEMORANDUM ol 000�•GJ d [7ATE MAR + 6 2004 FILE: FM,OO2.doc sslo Resolution authorizing an Increase om dminlstratorlCity Manager SUBJECT in the contract with Motorola Inc_, the sole source provider, to purchase eighty (80) Motorola XTS 5000 REFERENCES: Portable Radios with accessories ENCLOSURES: Resolution RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in the contract with Motorola, Inc., the sole source provider, located at 4660 S.W. 168th Avenue, Miami, Florida, 33183 (Miami-Dade/Non-Minority vendor), pursuant to Resolution No. 02-1187, adopted October 29, 2002, for the acquisition of eighty (80) Motorola XTS 5000 portable radios with accessories in an amount not to exceed $279,258, thereby increasing the second contract year amount for the Department of Fire -Rescue from $334,974.60 to $614,230.60 and the total contract amount from $845,848_ 10 to $1,125,102.10. Funds for this increase in the amount Of $279,266 are available from the Federal grant entitled, "Urban Areas Security Initiative (UASI) Grant Program 11", Project No. 110111, Account Code No, 280910.6.840, BACK RQ.UND On October 29, 2002, the City Commission adopted Resolution No. 02-1187 as a sole source which authorized and approved the purchase of Motorola XTS 5000 portable radios and Digital Spectra Consolettes base stations with Smartnet Type 11 software and accessories, and the provision to trade-in existing radios, for the Department of Fire - Rescue from Motorola, Inc., for an initial one-year term, at an estimated amount not to exceed $510,871.50, on an as -need contract basis, with the option to renew for one additional year at an amount not to exceed $334,974,60, for the second contract year, for a total contract amount not to exceed $845,846,10. Since its initial award, on July 17, 2003, the City Commission adopted Ordinance No. 12394, authorizing the purchasing of specialized equipment, training, administrative services and development of the Urban Area Homeland Security Strategy, and other planning activities of the Urban Areas Security Initiative II ("UASI") Grant 'Program (FY 2003). In accordance with the provision of the grant, the Department of Fire -Rescue requires eighty (80) Motorola XTS 5000 portable radios and accessories to strengthen the City's level of readiness in compliance with the UASI Grant Program Nand the Weapons M R-16-2004 10:56 CITY MANAGERS DFFICE 305 416 1019 P.O2 Honorable Mayor and Members of the City Commission Page 2 of 2 of Mass Destruction Preparedness Program. In an effort to improve public safety interoperabllity the proposed telecommunications system would allow the Department of Fire -Rescue to provide a radio for every firefighter for life safety purposes that allows effective, efficient, and reliable intra-agency and inter -agency communications. The XTS Motorola 5000 portable radios and accessories are compatible with federal, state, and local emergency response organizations to ensure interoperability with other agencies. Most importantly, the aforementioned equipment 1s Motorola's APCO Project 25 digital solution approved by The Association of Public Safety COMmunications Officials (APCO) and is consistent with and funded by the Federal Urban Areas Security (UASI) Grant Program 11. Fiscal Impact: None — Funded by the Federal UASI Grant Program 1I J NA" AWL KITF /jam FM.00 4oQ TOTAL P,O2