HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
1NTER-OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor and
Memb;is of the Cityion
Joe A . a
Chief • : inistrator/City Manager
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
MA!'. - 5 2004
FILE :
Resolution Authorizing the
piggyback of Office Supplies
through the State of Florida Bid
No.
618-001-04-1
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the piggyback of State of Florida Bid No. 618-001-04-1, for the provision of Office
Supplies, Citywide from Office Depot a Local/Non-Minority vendor located at 2205 S.W. 27
Avenue, Miami, Florida 33145.
BACKGROUND
The City of Miami requires a company to supply office products that will give prompt and
efficient service on a contractual, as -needed, citywide basis.
On December 22, 2003, the City of Miami issued an Invitation for Bid (No. 03-04-017) for the
provision of Office Supplies. A total of one hundred seventy (170) prospective bidders received
the Invitation for Bid ("Bid)". Eight (8) bidders submitted bids. The lowest responsive,
responsible bidder was Office Depot.
However, after carefully conducting a costs analysis on the commonly purchased office supplies
items by the City of Miami and the State of Florida, the analysis revealed that the unit prices
offered by Office Depot to the State, under State of Florida Contract No. 618-001-04-1 versus the
City, under the City of Miami Bid No. 03-04-017, was significantly less. Similar items listed
under both the State contract and City of Miami Bid indicates a cost savings of 30%. The
breakdown is as follows:
State of Florida= $101,911.68
City of Miami= $ 72,392.64
Savings= $29,519.04
The City can encounter additional savings depending on the volume of office supplies procured
throughout the contract term. Therefore, Office Depot is recommended for the award, for the
Department of Purchasing to be utilized by various user departments and agencies, allocating
funds from fiscal year (FY 2003-04) CIP Accounts, Special Revenue Funds, and/or the operating
budgets of various departments and agencies, as may be adjusted from time to time by the City
Commission in the annual appropriations/capital improvement ordinances, or as otherwise
adjusted as permitted by law.
FISCA
JAIL
ACT: AT TIME OF NEED