HomeMy WebLinkAboutpurchasing memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Joe Arriola
Chief Administrator/City Manager
February 17, 2004
DATE : FILE :
Request to Reject Bid No. 03-04-017
Office Supplies
SUBJECT:
REFERENCES:
ENCLOSURES:
Your approval is hereby requested to reject the bids received pursuant to Bid No. 03-04-017 for
providing Office Supplies -Citywide.
Attached to this memorandum is a spreadsheet illustrating a costs analysis on the commonly
purchased office supplies items by the City of Miami and State of Florida. The analysis reveal
that the unit prices offered by Office Depot under City of Miami Bid No. 03-04-017 compared to
those offered under State of Florida Contract No. 618-001-04-1, overall is considerably less
under the state contract. Cumulatively, the City of Miami costs to purchase items listed in the
spreadsheet under the City's bid is $101,911.68 versus $72, 392.64 under the State contract.
A total cost difference of $29,519.04 and a 30% cost reduction.
Based on the above, it is respectfully requested for your signature below, authorizing the
rejection of all bids received pursuant to City of Miami Bid No. 03-04-017
Additionally, due to citywide service problems with our current office supplies provider, Ideal
Office Supplies, we are terminating the current contract. In the meantime, we need to fill the
gap by having an active contract in place to provide office supplies to City departments. Thus,
it is respectfully requested that you approve both of the attached Bid Award Recommendation
and Approval Form. The first form is for the award of office supplies not to exceed $50,000.
This will allow purchases for office supplies to occur until the actual State of Florida contract is
approved by the City Commission to establish a citywide term contract. Both awards is to
Office Depot, utilizing the State of Florida Contract No. 618-001-04-1, subject to any extensions
or replacement contracts by t - to - •f Florida.
APPROVED:
JAIGMIT B
2-17--04-
Joe Iola Date
Chi: ' 'ministrator/City Manager