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HomeMy WebLinkAboutRFPRedDot Solutions Corporation Content Management Request for Proposal Response "Dutchess County Web Content Management Project" Submitted to: Dutchess County Nick Johnson Asst. Director of Central Services 27 High Street Poughkeepsie, N.Y. 12601 Attention: Nick Johnson Asst. Director of Central Services Submitted by: Greg Zito Regional Sales Manager RedDot Solutions One Battery Park Plaza 24th Floor New York, NY 10004 t) 212-425-3988 f) 212-425-3987 May 20, 2003 RFP-DCP-12-03 SUBMISSION REQUIREMENTS AND CONDITIONS WebContentManagmentRFP.doc 1 CSD/TEM OCIS 05/20/03 REDDOT REPLY A. Provide us with a brief overview of your company. Include information regarding its background, year established, employee base, and its experience in Web Content Management projects. If this is a combined proposal from different firms submit information about each individual firm. RedDot Solutions Corrrpany Overview RedDot Solutions is an award -winning; world- leading. provider or enterprise coni.4rrt rnanagement solutions roc LV'cb sites, intranets and extranets. Redi )ot empowers online content contributors with solutions renown liar ease-of=use_ rapid implementation, sealabilit.v, Flexible workflow and personaliratiora to efficiently manage complex content needs. Built on open industry standards, 1tedliot's XMI,-crraabled, browser -based technology offers the most intuitive content management solution in the industry. With more than 900 customers worldwide:, Rcdl?ot manages content. on 2,500+ Web, iratraraet and eyaranet. sites. 'Ike ,suite of content management solutions oilers a comprehensive (..NIS at a very lows cost: of ownership. Formerly named Inha{)I'iice. Redl)ot wvtts rounded in 1993 in Oldenburg. Germany. The company is a worldwide Corporation (a wholly as vned subsidiary of RedDot Solutions AG) headquartered in Newt York City with offices in Santa Clara, Toronto and throughout fArrope. RedDot has built Li strong reputation on delivering superior technology at ,i fraction of the cost of other solutions that demand greater amounts of resources to install. implement and maintain. "1 he corporation is committed to deliver the most intuitive content management solutions available supported by the best service in the industry, For more information visit: http:liwww.reddoi.com For detailed Company Overview, please see the attached document: 1(ed1)otSolutionsBrochurc.pdf B. This is the body of your proposal. Break out this section in your written proposal according to the numbered items as follows: (Refer to the SCOPE OF SERVICES section for details and instructions.) Required Components 1. Web Content Management Software RedDot Content Management Server (CMS) RedDot CMS provides organizations with a powerful solution to bring order to their online envin}nmerats. With RedDot CMS, our clients streamline their web publication process, simultaneously delivering content: to multiple channels and significantly reducing the maintenance workload from their organization's Fi staff. For detailed overviews nt' the kedi)ot product suite, please see the attached WebContentManagmentRFP.doc 2 CSD/TEM OCIS 05/20/03 documents: MSProd uet0verwie w.pdf 1 Cfv1S l'cchnicalOvervi. w.pdi' 2. Implementation Services Red! )e+t Soltitioiss offers services for your Redl)ot CMS Professional implenacntati that bring unparalleled value io your content irsanztgetrsci1t: project. !lased on our understanding o[ the project tlae Iollowing services package is recommended (Complete On -Site Services Package) Basic Structure Preparation \k• c develop the basic structure of the Web site for your Redl:)ot CMS project. 'this service "jump-starts" the process of building your site with the guidance of an experienced Redf)ot Service Consultant. The goal is to get your paojcct on the right track auad give You the tools to keep it going. Basic Structure Preparation and On -Site Implementation ()ur most popular selection: Basic Structure Preparation { hove) plus on -site ,service for the installation and configuration of your Redl)ot CMS, as well as implementation of the basic site structure as prepared by our Technical Services Consultant. After you provide your complete site project to our Technical Services group, we will implement the initial structure of your site. You will "hit the ground running" with templates designed specifically for your needs. Additionally, a member our Technical Services team will explain exactly how your site was implemented using Redl)ot CMS aiccordin t to your recluire:nents. 'I his service includes complete installation, configuration and testing of your Redl)ot C.bratent Management Server. Complete On -Site Services Package This package, is al] inclusive. Basic Structure Preparation plus lull on -site services: Installation and configuration of your RedDot CMS, on -site Fasi track Pro education and additional hands-on training. 3. Training Will be included in the "Complete On -Site Services Package- 3 days onsite fisr all Administrators 4. Other Costs not Included Above None Optional Components Below are optional software components that the County will consider purchasing. Respondents are encouraged to submit proposals for these optional components. Note: If either one of the optional features are included in your base product as proposed above, please note this under this section. 5. Document Content Management WebContentManagmentRFP.doc 3 CSD/TEM OCIS 05/20/03 Basic. document management is included in the media catalog cornpoi et ()Idle Redi)ot CMS Server. 6. "Personalization" Features Red©ot Content Personalization Server (CPS) RedDot CPS delivers lmsting and tracking features to enable user -specific delivery of content to each individual Web site visitor. Comprehensive user/visitor clickstrcan is captured, analyzed and can determine conditions ttisr personalized content delivery. For detailed overviews of the Itedl)ot product suite, please see the attached documents: t:'C'M SProdtretOverview.pdt' FC%MS1•echraisaI()verv°ievv.pdI' C. Provide specific hardware requirements for your proposed solution. Indicate whether or not your software should be hosted on a server separate from our existing web server. Note that Dutchess County will supply the hardware. For detailed overviews rsf the Redl)ot hardware requirements, please see the =ittached documents: I (,MSTechnicalOverview.pdf D. Provide a response to each of the following questions and issues. 1. Indicate any concerns or objections that you have with the RFP or the County's requirements. Based on the understanding o1 the requirements outline in this document R.edt)ot is a periliet tit we have not any objections. 2. A few of our departments have Citrix Metaframe Thinclient workstations. Will your software function in this environment? Describe any problems or concerns that you have with this. Yes; Red[)ot is 10O , browser based so we ean run on the thin client. Redl)ot actunllly has a clielll. 'the National A(ltririunt in Baltimore that is running in the same et1V i0rment. 3. Indicate how your product will integrate with our Check Point NG Firewall and what type of network communication needs to be established in order for this product to work with our Internet Web server that is located in the Check Point DMZ. Also indicate how our Internet web server will communicate with your content management software and if there are any network security issues regarding communication between your solution and the Internet web server. Redt)ut is a staging server vve publish content to _your live server via FIT or file transfer (in your case you twill rnost likely elect to use l "l J') the administrator selects WebContentManagmentRFP.doc 4 CSD/TEM OCIS 05/20/03 the ftp port and encription if required. 4. What would be considered a reasonable amount of time to implement your Content Management System including the importing/conversion of our current site that contains approximately 1,500 pages? 1,01. a site of this sire similar size customers ha;ave: Bally deployed in under 60 days. With our Complete On -Site Services Package your deployment Citric naay he considerably less. 5. What additional programming skills, other than a working knowledge of other Microsoft products, are needed to implement and maintain your Web Content Management system. RedDot CMS is a firlly configurable solution. Administrators only nccd to know basic hunt to manage the prodt.aet. No other Microsoft product knowledge is needed. 6. Indicate whether your product is browser -based; if client desktop software is required please indicate so. Reddot CMS is 100% browser based no client software is needed please refear to the included rims Tcchnical(.)vervi.cw.pdf 7. Indicate whether your Web Content Management system handles site staging and, if so, how. Redl:.)ot is a staging ertvironnaent we publish content to yotu' live server. This approach has several advantages including being able to manage several website on one server. See [(._11,4S"fechnicalOveryiew.pd1 8. Is your solution Section 508 compliant; if so, please explain how. In 1998, Congress amended the Rehabilitation Act to require Federal agencies to make their electronic and infotnnalion technologies accessible to people with disabilities. RedDot Content. Management Server (CMS) offers a number of features to help you maintain compliance with Section 508 (29 U.S.C. ' 794d) attic Rehabilitation Act. Tenn pl a to t.)es ign Section 508 compliance begins with the development of your site structure and templates. `Ihc most common 508 compliance solution in the Web industry is to acquire sets of standard templates that meet regulations. however, using these templates can be limiting and often don't match the design. look and fuel you wish to achieve for your site. Developing your own templates is. or course, is the desired course. RedDot CMS allows you to use any industry -standard Web design solution, such as Adobe Gol ive or Macroinedia DreauaWeaver both of which offer code -checkers that will review your design a:rtnei report possible 508 violations, (once you've built the foundation for your 508 compliant site, then you can "RedDot--enable it," which lets editors use our Stnart1:d.it features that will enforce 508 compliant: content implementation. Site Variants WebContentManagmentRFP.doc 5 CSD/TEM OCIS 05/20/03 RedDoi CMS Professional also allows you to dcveky site variants, WI11CT1 enable. cler/a}pnacnf of a elisa.b1cd-accc'sih1e versiota of your site concurrently a media-- riell site. ('onterat is created grace titan repurposed for all formats. Image Descriptions The Redl)ot SmartFidit interlace lets you add Mandatory Red1)of next to each irraaoc, rvlaere an editor would he required to insert a text equivalent (Al..1 tag) for rrn inaaf�e. Speech readers can read these text equivalents to announce the intent orthe image, Containers Primes can present lonnidhable harriers to accessibility, but. arc ()lien very useful fo creaitini� ,:a compelling web site desirrrr. R: df)cat 'MS lets you breal: up pEai'es using contaaincrs, instead of liaaa-ies, sn ih at pages are statically published, but have the saraae screen -splitting Iiriictiorial ty than litanies oiler. Workflow As FIT.1I suggests. the best validator of your site's compliance with section 50K is human testing. 1'1"l',II's recommends that. users with disabilities titllw navigate your site to test usability. Regardless of whom or how many people you want to check your site before publication, the Redl)ot CMS workflow engine can route content additions and changes to those who can erasure its compliance before publication. Our staged environment ensures that content is not publicly available until final approval. 9. Does your system support different presentation devices (e.g. handheld wireless). Yes, Red1)ot CMS enables you to publish in any presentation format (i.e. MM,� Mi ., XMI..... IITMI,. and WM' etc. E. Provide separate price quotes for each of the Web Content Management components on the attached DUTCHESS COUNTY WEB CONTENT MANAGEMENT COSTS form. Quotations must be firm. All proposals must be signed by the individuals or firm making the offer; if a partnership, by one of the partners thereof; if a corporation, by an officer thereof; and if by a person doing business under an assumed name, a statement that a certificate for doing business has been filed according to law. Important Note Respondents are requested to submit proposals for each of the Required Components in the SCOPE OF SERVICES. Upon reviewing the proposals the County will be assessing whether to pursue the Optional Components. We reserve the right to pursue any or all of the components in your proposal. F. Include a proposed payment schedule. The payment schedule should be based WebContentManagmentRFP.doc 6 CSD/TEM OCIS 05/20/03 on deliverables. RedDot will invoice the software portion of the contract net 30 all services are billed on completion and will be due Net 30. 'I'ravel 1.:xspences are dric on recicpt G. Include a description of any joint ventures and/or subcontracts anticipated for this project. Include a list and background of all consultants or firms to be used. No External contractors will be needed. H. Submit the following reference information: 1. Financial data- annual reports for the most recent available year. Revenue and profitability for year ending 200 t to current Revenue 2001: 9.5 ilio. Profit 2001: -• ` l .6 Revenue 2002: S13.1 Mio. Profit 2002: $400h 2. Customer reference list for Web Content Management Projects. We are particularly interested in Government references, especially counties and those in New York State. Minimally include the following information: Rcdl.)ot \-\ ill supply references on selection. For recent customer approved KeilDot success stories, please see the attached documents: (".ity of I...as Vegas C.: ase.pdf• 13aysicic City Couad/.pelf liOl.„pdf l edExl-xpress.pdf March(a11:)imes.pclf (ir visit: http://www.reddot.com/customer:s/case studics.php Include a sample Maintenance and Support contract. For detailed overviews of the ked Dot 1+;C11.,A , please see the attached tiocuttent:s: RedDotSolutions License Agreement b 2002.pdf Four (4) copies of the proposal must be submitted and clearly marked "DUTCHESS COUNTY WEB CONTENT MANAGEMENT PROJECT — RFP-DCP-12-03". Mark one copy as "ORIGINAL" on the cover. The binder must include specifications for every software component that is proposed for our project. WebContentManagmentRFP.doc 7 CSD/TEM OCIS 05/20/03 In addition, the respondent must submit one (1) copy of the User and Systems Documentation for any of the proposed software modules. Dutchess County agrees to keep this documentation confidential. CONTRACT AWARD CRITERIA The County will evaluate all complete proposals based on, but not limited to, the following criteria: • Proposed system meets RFP requirements • Experience with Web Content Management similar to our requirements • Proposed one-time costs and ongoing annual costs • Thoroughness of proposal and presentation • Ease of use and administration of the system • Proposed maintenance and support plan • Financial state of firm • Customer references Dutchess County reserves the right to reject any and all proposals or parts thereof. WebContentManagmentRFP.doc 8 CSD/TEM OCIS 05/20/03 SCOPE OF SERVICES WebContentManagmentRFP,doc 9 CSD/TEM OCIS 05/20/03 GENERAL INFORMATION The prime contractor is responsible for all the following as related to the implementation of the Web Content Management System. There are Optional Components that the County will consider upon review of the proposals. Respondents must submit proposals for all the Required Components and are encouraged to bid on Optional Components. The County is looking for a solution that will integrate with our current web environment, employs industry -standard technology, and integrates with conventional 3rd-party tools and products in order to create a content management framework that is secure, easy -to - use and easy -to -manage. We prefer a solution that is Web -based, one that does not require that separate software be installed on client PCs; however, we will not disqualify a solution that requires the installation of client software but still satisfies the other requirements set forth in this RFP. ** Important Note ** You are cautioned to review the requirements on the following pages carefully against your software. Misrepresentation of your software may result in your proposal being rejected. The selected software vendor is legally bound to provide all of the system functions that its proposed solution claims to include, as indicated in the Web Content Management Functions - Requirements Checklist. Include a price for each component of the project on the attached DUTCHESS COUNTY WEB CONTENT MANAGEMENT COSTS form. QVjy[EW QF CUBBENT WEAS!TT gNVIRONMENT The configuration of our current web environment includes a 5Mb fiber optic connection to the Internet running through a Check Point NG firewall. Web related servers include a server (2x866 MHz) hosting the current Internet Website; a server running Active Directory; and an SQL 2000 server. All are located behind the firewall in the DMZ. In addition, our current development environment includes Visual Basic .Net and MS FrontPage 2002. Microsoft products such as Word, Excel, and Outlook are the standard software used by staff throughout County government. WebContentManagmentRFP.doc 10 CSD/TEM OCIS 05/20/03 Required Components 1. WEB CONTENT MANAGEMENT SOFTWARE Below is a synopsis of the software components that must be included in the Web Content Management project. Refer to the — WEB CONTENT MANAGEMENT FUNCTIONS - Requirements Checklist at the end of this RFP for specific requirements. Dutchess County is looking to implement a Web Content Management System (CMS) to create and maintain a website that is relevant, current and secure. It is also important that the proposed software fit into our current Microsoft based environment and uses industry -standard technology (as opposed to proprietary technology.) More specifically, we are looking for a package that will integrate with our current development environment, which includes MS Visual Basic .Net and SQL Server 2000, and will interface with Windows 2000 Active Directory to determine valid users in the assignment of content management roles in the workflow process. Developers, designers and contributors must be able to use familiar tools such as HTML, FrontPage, Word and other MS products. The chosen software must also provide for template creation to insure uniformity in the presentation of content; calendaring in order to automate and manage time -sensitive information; versioning and rollback functions; must allow for the creation of workflow standards and procedures for the appropriate routing of web pages throughout the content management lifecycie; include reporting functions to facilitate management of the site and its content; incorporate search features on web content; support "breadcrumb" navigation; and easily import/convert existing Website and content into the new Content Management framework. The RFP respondents must provide functions similar to those described above and in the Requirements Checklist. Complete the Checklist and submit it with your proposal identifying specific functions which your proposed software currently has ("have it") and those that will not be included ("don't have it"). You may also attach comments and concerns regarding the required functions. The County would like the selected product to have all of the features in the Checklist; however not having a feature may not disqualify a proposal. WebContentManagmentRFP.doc 11 CSD/TEM OCIS 05/20/03 Software Licensing and User Roles OCIS understands that different Content Management vendors package their software and licensing in various ways. Some may be based on unlimited site licenses and others based on a combination of pricing by Server and client licenses based on user "roles". There is also the issue of concurrent license count versus total license count. To help vendors size their proposals, a synopsis of our anticipated Web Content Management implementation, including roles assigned to different user groups, is outlined below. While the "User Role" categories we describe may be different than those used in your licensing structure, the role descriptions will help you to convert our role functions to fit your licensing. Your software must be able to handle the types of role functions and responsibilities described below; roles must integrate with security access rights and privileges of users defined in the Windows 2000 Active Directory. Price the Web Content Management System based one (1) Internet Web Server installation. Assume the number of projected users and concurrent usage as outlined below in developing your proposal. The County reserves the right, however, to adjust the number of users after proposals are submitted; this in turn may affect the final pricing. Anticipated User Roles For Web Content Management System Projected # of Users Concurrent Usage Administrator 2 2 This group will be comprised of the OCIS staff that will manage the website. They will have access to all features of the CMS. Primary roles will include product configuration, workflow, and user role security. In considering licensing costs, the people assigned as "Administrators" will also be some of the same people in our "Developers" group as described below. Developer 4 3 These staff will be responsible for designing and developing the website, Examples of functions performed include: creating templates for use by Contributors, setting calendar of events/scheduling, web page version control and publishing. Editors 3 3 The County will designate staff to edit and to perform quality control of the content that was created by "Contributors". Their role is to make corrections in terms of both grammar and content. Approvers/Publishers 20 10 Qnlenfarl ofnff IA /III hQ'Arnip{yl fn rnirinIA, fho nnnfnnf ei ihrnifforl WebContentManagmentRFP.doc 12 CSD/TEM OCIS 05/20/03 Contributors 35 10 One of our primary goals is to decentralize the inputting of web content. Many County Departments will have at least one designated staff member to update content for their agency. They will use templates created by the website "Developers". On the WEB CONTENT MANAGEMENT COSTS form give the total one-time cost for all software components in the Required Components column that comprise your Web Content Software solution. Annual maintenance fees, warranty and support information should be broken down by software component. If your product contains the Optional Components listed, complete the one-time cost, annual maintenance, warranty and support information for these components as well. If the components are part of a required component already listed, indicate so. On the section entitled Software Cost and Licensing Breakdown, separate prices for each software product and/or software component listed under Required Components that makes up your proposal. If necessary, use a separate sheet to fully describe the licensing costs. Prices should be based on the numbers given in the section SOFTWARE LICENSING AND USER ROLES. Annual Maintenance and Support for Web Content Management Software Provide us with a written proposal for an Annual Maintenance and Support Contract for all Web Content Management software modules provided. The Annual Fees that are quoted must minimally include the following: • Phone support - minimum Monday -Friday, 9 am - 5 pm (EST) • All new release upgrades • Program fixes Include a copy of your standard maintenance and support contract with your submission. On the attached WEB CONTENT MANAGEMENT COSTS form include the annual maintenance fees. Also include a separate annual maintenance fee for each software component listed, along with the duration of the warranty period and when the annual support contract begins. 2. IMPLEMENTATION SERVICES W ebContentManagmentRFP. doc 13 CSD/TEM OCIS 05/20/03 The selected vendor is responsible for implementation of the proposed system which includes, but is not limited to, the complete on -site installation, configuration and testing of the Web Content Management System software solution. One or more Office of Computer Information Systems (OCIS) technical staff will observe the installation and implementation of the software. The vendor will also instruct and work with OCIS staff in the conversion and/or importing of the current Dutchess County Internet website into the Web Content Management system framework; set up of the initial structure of the CMS site; supply documentation of processes and procedures regarding general CMS site set up and maintenance. It is the sole discretion of the County to decide that the system is fully operational and meets our requirements as outlined in the RFP. Enter the total cost of the Implementation Services under One-time Costs on the WEB CONTENT MANAGEMENT COSTS form This total includes all costs related to the implementation of the proposed solution including, but not limited to, travel and lodging expenses. In the body of your response provide information regarding the implementation services that will be provided. Include: • Estimated number of hours • Hourly rate • Estimated travel expenses (if not included in hourly rate) • Total cost of implementation 3. TRAINING The selected vendor is responsible for providing on -site technical training of selected Office of Computer Information Systems (OCIS) staff. The training should be conducted after the installation of the Content Management System software package. The training should cover all aspects of the software system including, but not limited to, use, maintenance, and support. Enter the total cost of training under One-time Costs on the WEB CONTENT MANAGEMENT COSTS form In the body of your response provide information about the training that will be provided as part of your proposed solution. Include: • Total number of training hours • Hourly rate • Total estimated cost of training 4. OTHER COSTS NOT INCLUDED ABOVE If there are any items, not previously covered, which are necessary to fully implement our Web Content Management project describe them in your written response. Enter the costs for these additional items on the WEB CONTENT MANAGEMENT COSTS form. OPTIONAL COMPONENTS WebContentManagmentRFP.doc 14 CSD/TEM OCIS 05/20/03 The sections that follow relate to "Optional" systems and interfaces. The County encourages vendors to submit proposals for any or all of the "Optional" systems. After reviewing the proposals we will decide whether to proceed with some/all of these items. 5. DOCUMENT CONTENT MANAGEMENT SOFTWARE If your product incorporates an integrated Document Content Management solution, please indicate so and give details of how this is accomplished. 6. PERSONALIZATION Personalization is the Web Content Management software's ability to automatically customize Web pages by matching content to the needs and interests of each site visitor. Content customization may be achieved by the visitor entering his/her profile of interest or by an automatic response of the Web server that reacts to a user's clicks. If your product allows for the personalization of content based on a visitor's preferences, please indicate so and give further details. WebContentManagmentRFP.doc 15 CSD/TEM OCIS 05/20/03 APPENDICES WebContentManagmentRFP.doc 16 CSD/TEM OCIS 05/20/03 SYSTEM REQUIREMENTS CHECKLIST Ref # Requirement Don' Description Have t Note # Have It It Development 1. • Allows for many simultaneous developers and content contributors. Includes features such as record locking to ensure that clashing changes are prevented X 2. • The CMS separates content from the presentation layer X 3 • Allows for a page, paragraph, or component to be reused in different portions of the Website, without having to duplicate the content X • Users are not required to use HTML (or other technical 4. knowledge) when creating pages x W ebContentManagmentRFP. doc 17 CSD/TEM OCIS 05/20/03 Ref # Requirement Don' Description Have t Note # Have It It 5, • The CMS publishes web pages in HTML and XML format X 6. • Developers may change HTML and XML code directly if desired x Templates 7 • Custom design templates for Web pages to insure uniformity throughout the site X • Ability to create many different styles (templates) within8. the same Website X 9' • Familiar tools including HTML and MS FrontPage can be used to create templates X 10. • Familiar tools, including MS Word, can be used to produce content that will be put into the templates X Workflow 11 • Includes check -in and check-out procedures to restrict editing access to content by more that one user X 12. • Provides for multiple roles (minimally 3 roles), either user -definable or pre -determined, in the workflow process X 13. • Allows access to content both in the development and published stages based on user role X 14. • Allows workflow to be customized based on content type X 15. • Users assigned to the roles defined in the workflow process must integrate with security and access rights as set in the Windows 2000 Active Directory X Security 16. • Includes ability to assign roles such as administrator, developer, and editor. The security should limit functions based on the assigned roles. X 17 • Assignment of roles based on users found in the Windows 2000 Active Directory X Calendaring 18 • Includes the ability to schedule when content will be displayed on the website X 19 • Includes the ability to set an expiration date for content to automatically be removed from the website X W ebContentManagmentRFP, doc 18 CSD/TEM OCIS 05/20/03 Ref # Requirement Don' Description Have t Note # Have It It x Industry Standard Technology Content Management System must use industry -standard technology only as opposed to proprietary technology .Net Integration 20 • Support and integration with the Microsoft .Net environment x SQL Server Integration 21 • Uses SQL Server 2000 as a repository for content as opposed to proprietary or other database type x Versioning 22. • Ability to view and access previous versions of content x 23 • Ability to rollback to a previous version of one piece of content X 24. • Distinguish between different versions of content X 25. • Distinguish between different versions of templates X 26 • Includes the ability to compare different versions of content x 27. • Ability to determine who made content changes X 28. • Ability to determine when content changes were made X 29. • Ability to rollback to a previous version of entire Website X Reporting In order to effectively manage both the website itself and its content, the CMS must include the ability to generate certain types of reports. 30. • Report on webpage hits x In staging 31. • Report by content expiration date X 32. • Report by content last date modified X 33. • Report by content author x 34. • Report on broken links X Search 35. • Ability to perform searches on Web content, including PDF files x 38. • Ability to perform searches on all content stored in the content repository, including images X W ebContentManagmentRFP. doc 19 CSD/TEM OCIS 05/20/03 Ref # Requirement Don' Description Have t Note # Have It It Navigation 37. • Capable of supporting "breadcrumb" navigation X Conversion 38 • The County's present Website can be converted/imported into the.proposed solution. X W ebContentManagmentRFP .doc 20 CSD/TEM OCIS 05/20/03 PROPOSAL PRICING FORMS WebContentManagnentRFP.doc 21 CSD/TEM OCIS 05/20/03 Dutchess County Web Content Management Costs the undersigned having carefully examined the Web Content Management RFP does hereby agree to furnish and deliver to the county the following services at the price(s) indicated. Requiredzmponents; One-time Costs Annual Maintenance Fees Warranty Period Annual Support ins:= 1. Web Content Software Software Components: a. RedDot CMS Professional Server 5 Concurrent RedDot CMS Professional b. Administrator Licenses 25 Concurrent RedDot CMS Professional User c. Licenses $0 $40,000 $40,000 $30,000 $0 $7,200 $7,200 $5,400 d. e. f. g• so 2. Implementation Services $25,000 3. Training 4. Other Costs Not Included Above otal Required Components: Qptional Component Included in implementation services $0 $135,000 so $19,800 5. Document Content Management included in RedDot CMS Server $0 6. Personalization Feature $40,000 $7,200 'otal Optional Components: 1 $40,000 $7,200 Software Costs and Licensing Breakdown Software ProductIComnonen; # User Level # Proposed Concurrent or Licenses Licenses Consecutive? b. c. d. e. f. Total Cost: PD-6-1 R WebContentManagmentRFP.doc 22 CSD/TEM OCIS 05/20/03 RFP-DCP-12-03 Notice To Submit Proposal Dutchess County Web Content Management Project Please fill out this form indicating your intent to submit a proposal. Even if you do not intend to bid, it would be helpful to Dutchess County if you would return the form with your reason for not submitting. Return this Form No later Than: June 13, 2003 to: Nick Johnson Asst. Director of Central Services 27 High Street Poughkeepsie, N.Y. 12601 Fax Number: (845) 486-3659 Will Submit Proposal: Will Not Submit Proposal: Comments or Reason For Not Submitting a Proposal Company: Submitted By: Signature: Date: WebContentManagmentRFP.doc 23 CSD/TEM OCIS 05/20/03