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CITY OF MIAMI, FLORIDA
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INTER-OFFICE MEMORANDUM
TO: DATE:
Honorable Mayor and Members
Of the sty Comm
FROM
Joe A
Chief inistrator/City Manager
SUBJECT:
MAR - 5 2004
Purchase of Web Content
Management System
REFERENCES:
ENCLOSURES:
FILE
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution approving the
procurement of a Web Content Management System (WCMS) from RedDot Solutions Corporation, One
Battery Park Plaza 24'h floor, New York, NY 10004, awarded under existing RFP-DCP-12-03 from
Dutchess County, New York, at an estimated cost for software, first year of maintenance and training and
services of $90,000, with the option to extend product support for four (4) additional one (1) year periods.
Yearly maintenance costs are capped at $10,500 for year two with future year increases limited to no
more than 5% per year. We are also requesting approval to purchase a development software license and
first year maintenance which are not on the Dutchess County RFP at an estimated cost of $18,054 with
the option to extend product support for four (4) additional one (1) year periods. Yearly maintenance
costs are capped at approximately $2,900 for year two with future year increases limited to no more than
5% per year. Total first year cost of these products is $108,054. Funding is available from the Capital
Improvement Project account number 311616 (Technology Infrastructure), other various CIP accounts,
and the operating budgets of various user departments.
BACKGROUND:
The Department of Information Technology wishes to purchase a Web Content Management System,
including software and services, from Red Dot Solutions Corporation awarded under existing RFP-DCP-
12-03 from Dutchess County, New York, which expires October 31, 2008. The City occasionally seeks
to "piggyback" on other competitively bid governmental contracts and the common understanding of the
concept of "piggybacking" on an existing contract implies that the pricing as well as the terms and
conditions shall be applicable. This Web Content Management System would empower non -technical
employees with the ability to modify web content without the need to know or leam web design
languages and / or use complicated web design software.
The RedDot CMS solution would allow City departments to update their content areas on the City of
Miami Internet and Intranet sites with minimal involvement from the IT Department. Through the
enforcement of standards and ensuring that web content and links remain current, a WCMS solution is
essential in the maintenance of a professional City website. Furthermore, a CMS solution would allow
each department to be responsible for the content on their respective websites through the use of
RedDot's workflow feature.
In an effort to ensure the fastest implementation of a Content Management System, your approval for the
waiving of a competitive process and the approval to execute an agreement is respectfully requested.
FISCAL I1Vj%'ACT: $108,054 [None — Budgeted Item]
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