HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
The Honorable Mayor and
Members of the ommissio
Cry
Jo- riola
Ch - Administrator/City Manager
DATE:
SUBJECT:
REFERENCES:
ENCLOSURES:
MAII " 5 2004 FILE :
Resolution Authorizing the
Procurement of Fleet
Vehicles - Citywide
Bid No. 03-04-023
RECOMMENDATION:
It is respectfully recommended that the City Commission approve the attached
Resolution accepting the bids received pursuant to cooperative Bid No. 03-04-023
between the City of Miami and City of Coral Gables, from five (5) vendors, as listed in
"Attachment A" and as per attached Tabulation of Bids, for the purchase of fleet vehicles,
for the Department of General Services Administration to be used citywide, on an as -
needed contract basis, for an initial term of one (1) year with the option to extend for two
(2) additional one-year periods.
The leading agency on issuing this bid is the City of Miami and the participating agency
is the City of Coral Gables. The allocation of funds shall be designated by each agency
independently. The City of Miami is allocating the sum of $5,000,000 for the current
Fiscal Year (FY 2003-2004) from CIP accounts, Special Revenue funds, and/or the
operating budgets of various departments and agencies, as may be adjusted from time to
time by the City Commission in the Annual Appropriations/Capital Improvements
Ordinances, or as otherwise adjusted as permitted by law.
BACKGROUND:
The Department of General Services Administration ("G.S.A."), Fleet Management
Division, has analyzed the bids received pursuant to cooperative Bid No. 03-04-023.
Thirty-four (34) Invitation for Bids were mailed and five (5) responses were received. All
five (5) vendors, as listed in "Attachment A", were deemed responsive, responsible and
met bid specifications. Awards shall be made based upon the lowest base price bid, when
combined with the options selected by the City's user department/agency for a specific
item, represents the lowest total cost for that item.
G.S.A. maintains the City's general vehicle fleet and has a need to establish a term
contract to purchase new or replace existing vehicles, on an as -needed basis. In addition
to the general fleet of vehicles, G.S.A. purchases police type vehicles in accordance with
the terms set forth in the Labor Agreement between the City of Miami and the Fraternal
Order of Police related to the fleet replacement program.
FISCAL IMPACT: AT TIME OF NEED
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