HomeMy WebLinkAboutcover memoAY
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
The Honorable Mayor and DATE : F 4E
Membe s of The C. missionl 30th Year CDBG Funds — Pubic
SUBJECT : Services Policy
City Commission Agenda
REFERENCES : March 11, 2004
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution, with
attachment, adopting the policies, attached and incorporated, relating to the allocation of 30th
Year Community Development Block Grant ("CDBG") funds in the Public Services category.
BACKGROUND:
Under the entitlement formula, the U.S. Department of Housing and Urban Development ("U.S.
HUD") has advised the City that the CDBG entitlement for the 30th Program Year, which
commences October 1, 2004, will be approximately $9,928,000. In accordance with federal
regulations, 15% of this amount, $1,489,200, may be directed to the Public Service category. In
addition, $150,000 from the Transit portion of Miami -Dade County's People's Transportation
Plan and $25,000 from Commissioner Tomas Regalado's campaign account will be made
available for public service activities for a total of $1,664,200 to be offered through the Request
for Proposals (RFP) process.
The funding of CDBG proposals for the 30th Year will be divided among the Districts based on
the U.S. HUD formula allocation distribution by District provided in the chart below. This chart
is based on the 2000 census.
District 1 -
21.2%
District 2 -
15.2%
District 3 -
23.9%
District 4 -
16.1%
District 5 -
23.6%
Total
100.0%
The level of funding for public service activities, at $1,519,800 and $1,489,200 for the 29th and
30th Program Years, respectively, has been cut back severely compared to $3,336,847 and
$3,119,400 in the 27th and 28th Program Years, respectively. The RFP process for allocating
CDBG funds in the Public Services category is a highly competitive process. To eliminate some
of the frustration of large numbers of potential applicants competing for limited funds, the
Administration recommends that the public service proposals be limited to programs providing
District -specific priority activities, as determined by citizens participating in the neighborhood
public hearings and summarized in the chart below.
District
Priority Activities
District 1:
1 — Elderly Services & Activities
2 — Child Care
3 — Programs for Persons with Developmental Disabilities
District 2:
1 — Job Training & Placement
2 — Child Care
3 — Substance Abuse Services
4 — Programs for Persons with Developmental Disabilities
District 3:
Open to all facets of Public Services
District 4:
Open to all facets of Public Services
District 5:
1 — After -School Programs
2 — Elderly Services & Activities
3 — Programs for Ex -Offender Re-entry & Persons with Disabilities
Although there is obviously an overwhelming demand for services in other categories
historically funded through the City of Miami CDBG Program, these programs and activities
were identified by the citizens participating in the neighborhood public hearings as serving the
greatest areas of need. This does not minimize the service need in other categories, but the
recommendation takes into consideration the needs in these other categories.
The following minimum eligibility and maximum funding criteria are recommended for funding
of public service activities. Only agencies that meet the minimum eligibility criteria will be
recommended for funding.
All City monitoring and/or audit findings for the applicant and related agencies must be
resolved to the satisfaction of the Administration prior to application submission.
The Agency must be current with OMB-A133 (audited financial statements)
requirements at the time of application submission.
The Agency's proposal must score no less than 75 points on the appropriate RFP rating
criteria.
30th Program Year funding recommendation for any previously funded agency will not
exceed that agency's 28th Program Year performance (timely eligible expenditures).
• 30th Program Year funding recommendation for any agency not previously funded by the
City will not exceed that agency's verifiable performance with another major funding
source (specifically, timely eligible expenditures).
It is recommended that all providers of public service activities be reimbursed per unit of service
provided, with child care programs continuing to be funded at the State Maximum Daily Rate
shown in the chart below, which coincides with the per child served method used by Miami-
Dade (County). After -school care rates will be negotiated for each program in which child care
is provided for more than three (3) hours per day, such as for summer programs.
Infants
$22.00
Toddlers I
(1-2 years)
$18.00
Toddlers II
(2-3 years)
$17.00
Pre-Schoolers I
(3-4 years)
$17.00
Pre-Schoolers II
(4-5 years)
$18.00
It is further recommended that meals for elderly residents be reimbursed per meal provided
according to the rates listed below. These rates reflect average reimbursement rates from the 29th
Program Year. Rates may be negotiated for agencies with active government agreements
reflecting higher rates for the identical services.
Reimbursement per delivered meal
Reimbursement per served meal
$7.25
$5.00
It is recommended that the City Commission adopt the attached Resolution, with attachment,
adopting the policies, attached and incorporated, relating to the allocation of 30`h Year
Community Development Block Grant ("CDBG") funds in the Public Services category.
r� dosed Resolution does not have a budgetary impact on the General Fund.
H/BGR