HomeMy WebLinkAboutcontract review and analysisCONTRACT REVIEW AND ANALYSIS FORM
Directions: PIease Attach supporting documents. All sections must be completed, excluding "CRC Comments*
Date: 18 June 1997
DEPARTMENT/DIVISION: Police / Investigations/I
CONTACT PERSON/CONTACT NiMBERM
CONTRACTING ENTITY: Printrak International, Inc.
RESOLUTION NUMBER: 96-627
BUDGETARY 1NFOR?ATION:
TOTAL DOLLAR AMOUNT: S537,465.00
SOURCE OF FUNDS: Police Budget
If grant funded, is there a City match requirement? YES
Are matched funds Budgeted? YES ❑ NO ❑ NO AMOUNT:
❑ Account Code(s):
TERMS OF CONTRACT:
Effective Date: The date upon which the last of the contractin parties si Escalating Clause, if any; g P gns the same.
Contract Period (s): 36 month lease agreement, 4year payment for maintenance.
Payment terms: NET 30
Penalties, (if any), for termination:
If grant funded, list restrictions/requirements, if applicable:
Are funds budgeted? YES
® EXPENSE
ACCOUNT CODE(S)
SAY/DESCRIPTION OF CONTRACT OR AGREEMENTS
Is this an extension? YES 0 NO ® Reason for Extension:
If YES, actual expenditures in previous contract Year $537,465.00
Identification System (A.F.I.S.).
Summary/Description of Contract or Agreement: To upgrade the departments current Automated Fingerprint
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constrainer, if any.)
The new A.F.I.S. System offered by Printrak International, Inc_, enables us to network with Metropolitan Dade County
and the Florida Department of Law Enforcement This is necessarytY
as the Police Department will no longer maintain
continue to escalate, and eventually Printrak will no lon) years ger oldice tad requ r yem as constant attention. Maintenenace cost
A.F.[.S. System is an intricate part of our crime solving function. pats will no longer be available. The
BID : Sole Source
( If Applicable )
NO cl If yes,
0 REVENUE
an in-house database. The current system is sixteen (
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes
❑ Written quotes'
❑ Negotiated Purchase
® Sole Source (include documentation)
❑ Bid Waiver (include documentation)
❑ Single Purchase
❑ Short -Term Contract
Q Lease (Type: )
❑ Term ofContract
❑ Formal Bid/Proposal (include bid tabulation/proposat ranking)
PREVIOUS AWARDS OF BID (IF APPLICABLE)
From most recent: 1)
2)
3)
CRC COMM
Approval to use unds:
Financial Oversig t Board
11!997
Date:
Date: 7/ 5