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CITY OF MIAMI, FLORIDA
INTER-OFFICE MEMORANDUM
TO :
FROM
The Honorable Mayor and
Members of The ity Commission
Joe rr o1a
City M nager
FEB 6 2004
DATE : FILE
SUBJECT : 30t" Year Planning Calendar
REFERENCES : City Commission Agenda
February 26, 2004
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
approving a planning calendar for the 30t1' Year of the Community Development Block Grant
(CDBG) program and other programs funded through the U.S. Department of Housing and
Urban Development (U.S. HUD).
I3ACKGROUND:
The Department of Community Development has developed a proposed planning calendar for
30t1' Year Community Development Block Grant (CDBG), Home Investment Partnerships
(HOME), Housing Opportunities for Persons with AIDS (HOPWA) and Emergency Shelter
Grant (ESG) activities funded through the U.S. Department of Housing and Urban Development
(HUD). U.S. HUD has advised the City that the projected entitlements for the 30th Year will be
as follows:
CDBG $ 9,928,000
HOME 5,117,000
HOPWA 10,715,000
ESG 370,622
The planning calendar includes two (2) key dates that must serve as the steering mechanism to
ensure that the City meets federal requirements in the development of the Five Year
Consolidated Plan (2004-2008) and the 30t+f Year Annual Action Plan. The Five Year
Consolidated Plan and the Annual Action Plan must be submitted to U.S. HUD within forty-five
(45) days of the beginning of the new funding year. To meet this deadline, the Annual Action
Plan must be submitted to U.S. HUD by August 13, 2004 for the October 1, 2004 start date.
The other key date revolves around the requirement that there must be a thirty (30) day public
comment period for the Five Year Consolidated Plan and the Annual Action Plan prior to
submission to U.S. HUD. Therefore, to meet this deadline, the City Commission must adopt
both the Five Year Consolidated Plan and the Annual Action Plan by July 8, 2004. The other
dates are more flexible and contingent upon complementary scheduling issues.
The following is the proposed calendar for the 301+' Year planning process:
January 13, 2004 through
February 4, 2004 including Saturday
At least one Public Hearing in each of the five
Commission Districts, and any other supplemental
hearings required (contingent upon the schedules of
each City Commissioner) (Note: There is a 10-day
public notice requirement for each Public Hearing)
February 26, 2004
Calendar approved by City Commission
March 11, 2004
Policy Decision by City Commission
March 31, 2004
30th Year Request for Proposals Available
April 30, 2004
Deadline for submission of responses to Request for
Proposals (Note: Proposals submitted after the due
date will not be accepted)
To Be Determined
Special City Commission Meeting allocating 30th Year
Funds must meet on or before July 8, 2004 to allow the
preparation of the Annual Action Plan and time for the
30-day public comment period prior to the August 13,
2004 submission deadline for U.S. HUD)
August 13, 2004
Submission of 30th Year Annual Action Plan to U.S.
HUD
October 1, 2004
Commencement of 30th Year Activities
It is important to emphasize that the August 13, 2004 deadline is critical to satisfying federal
regulations. However, it should also be noted that the City Commission is able to amend both
the Annual Action Plan at a later date providing that it complies with the process outlined in its
Citizen Participation Plan.
It is recommended that the City Commission adopt the attached Resolution approving a planning
calendar for the 30th Year of the CDBG program and other programs funded through U.S. HUD.
LMH/BGR