HomeMy WebLinkAboutcover memor
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor a Members
oft ity Com fission
Joe ' la
Chie ministrator/City Manager
DATE:
SUBJECT:
FEB 6 2004
FILE :
Emergency Extension of Network
Backbone Maintenance Services
REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution ratifying
the City Manager's emergency finding authorizing the extension the City's contract for Network
Backbone Equipment Maintenance Services from the Unisys Corporation, 5201 Blue Lagoon
Drive, Suite 340, Miami, Fla. 33126 on a month to month basis until a new contract is in place,
for a period not to exceed six (6) months. Funding, in a monthly amount not to exceed $26,000,
is available from the Department of Information Technology account code 001000.460101.6.670
and from the various operating budgets or capital improvement budgets of various city
departments, offices or other entities requiring the budgetary approval of funds to utilize these
services from individual departmental accounts prior to usage.
BACKGROUND
The contract with the Unisys Corporation for Network Backbone Equipment maintenance
Services, acquired pursuant to RFP 99-00-075R expired January 31, 2004. The City issued RFP
02-03-158 on July 7, 2003, with proposals due August 4, 2003, in order to have a new contract in
place before the expiration of the existing contract.
A total of three (3) responsive and responsible Proposals were received and evaluated by an
Evaluation Committee. The Committee met and recommended Unisys Corporation as its top -
ranked firm. The City Manager concurred with the recommendation, and this item was presented
for City Commission approval on December 18, 2003. However, at that time, all Proposals were
rejected by the City Commission pursuant to Resolution 03-1210. As a result, the issuance of a
new RFP was required with modifications to the scope of work, however, a new contract is not
expected to be in place for several additional months, or after the expiration of the existing
contract.
The network backbone maintenance services currently provided by Unisys are critical to the
effective operation of the City's network. It is imperative that services continue to be rendered
until a new contract is in place. Unisys has agreed to extend its contract at the same terms,
conditions, and pricing for up to six (6) months or until a new contract is in place.