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HomeMy WebLinkAboutgrant - 4Grant Between The Department of State And The Miami Police Department This Grant is entered into between the Department of State, Bureau of Diplomatic Security (hereinafter referred to as the Bureau), and the Miami Police Department The Miami Police Department shall assist the Bureau in accordance with the terms and conditions set forth herein: I. BASIC GRANT A. Purpose of the Grant The Miami Police Department shall provide extraordinary protective services for the 2003 Free Trade Area of the Americas Summit to be held in Miami, Florida. The security services to be provided include fixed posts, roving patrols, motorcade support, bomb dogs, crowd control, intelligence support, boat patrols, command posts, security barriers, emergency response services, and any other required security support for this summit meeting. B. Period of Grant The period of agreement for this grant is for one month, from October 23, 2003 to November 23, 2003. As a grant, the Bureau's involvement in the operation of this award is considered to be of an administrative nature. The Bureau will exercise normal federal stewardship responsibility during the performance to include, but not limited to: site visits, review and response to performance, financial reports and audit to ensure that the objectives, terms and conditions of this award are accomplished. C. Funding The Bureau shall reimburse the Miami Police Department for all allowable costs according to a schedule of wages and rates. This schedule shall include personnel rates (salary and overtime rates), equipment rates, supply rates, dog handling rates, and any other charges related to 2 extraordinary protection as approved by the Grants Officer Representative. The Miami Police Department's negotiated, published rates and charges shall be acceptable. II. OPERATIONAL RESPONSIBILITIES In carrying out the purpose of this agreement, the Miami Police Department, under the general direction of the Bureau, shall provide extraordinary protective services, personnel, and equipment and supplies for the 2003 Free Trade Area of the Americas Summit, to be held in and around the Miami, Florida area. III. EXPENDITURES AND PAYMENTS A. Expenditures The funds obligated under this grant shall be used for the purposes described in paragraphs I and II above. Charges shall be in accordance with the approved schedule of wages and equipment fees. There shall be no reimbursement for expenses incurred before or after the period of the grant without written authority from the Grants Officer. B. Payment of Funds All payments under this grant shall be made by the electronic transfer of funds to a selected bank of the Miami Police Department. Requests for payment should be submitted to the Grants Officer Representative (GOR) through the Miami Field Office Representative. The GOR will certify payment and forward it the Grants Officer for signature and approval. IV. REPORTING REQUIREMENTS A. Final Performance Report A final performance report shall be submitted no later than 30 days following the end of the grant. This report should summarize the protective security activities, and cite areas of security concerns or recommendations for future operations similar to the Miami summit meeting. B. Financial Report 3 A Financial Status Report (SF-269a) will be due at the end of the grant period. The report is due no later than 30 days following the end of the grant. V. CERTIFICATIONS and ASSURANCES A. Nondiscrimination The Miami Police Department's performance under this grant shall be in compliance with requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352), stating that no person in the United States, shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant received federal financial assistance. B. Certifications The following certifications (attachment 1) are incorporated herein as part of this grant: • Certification Regarding Drug -Free Workplace Requirements • Certification Regarding Debarment, Suspension, and other Responsibility Matters • Certification Regarding Lobbying C. Assurances The OMB Administrative Circular governing this grant is A-102. The OMB Cost Principle Circular governing this grant is A-87. The Miami Police Department may obtain an electronic copy of the OMB Circulars via the OMB Home Page at http://www.whitehousegov/wh/eop/omb. VI. AMENDMENTS This grant may be modified at any time by a written and signed amendment. In the event that the Miami Police Department effects any financial change to this agreement at the direction of any person other than the Grants Officer, changes will be considered to have been made without authority. Therefore, no payments will be made to cover any increase in costs resulting from unauthorized services performed. 4 The Grants Officer, Donna Taylor, is responsible for all administrative aspects of this award and is authorized to award, amend, and terminate grant awards. The Grants Officer Representative (GOR), Carlos Castillo, is responsible for the program and technical aspects of this award. VII. MISCELLANEOUS A. Entire Agreement This grant is to be administered under the provisions of OMB Circular A- 102, Grant and Cooperative Agreements with State and Local Governments. B. Department of State Contacts For communication with the Bureau on overall program direction, specific program concerns, and matters relating to the approval of the GOR as specified in this agreement: Mr. Carlos Castillo (GOR) 3507 International Drive Room 317 Washington, D.C. 20008 (by FedEx) (202) 895-3607 For guidance on all Bureau requests for extraordinary protective services and specific questions relating to the 2003 Free Trade Area of the Americas Summit: Special Agent Michael L. Johnson U. S. Department of State 51 S.W. First Avenue Room 404 Miami, Florida 33130 (305) 536-5781 For communication with the Bureau on all administrative matters relating to this grant: Ms. Donna Taylor Grants Officer U. S. Department of State DS/ASD/CAP 1801 N. Lynn Street, SA-20 Arlington, VA 22209 (by FedEx) (571) 345-2168 ATTEST: 5 CITY OF MIAMI, a Florida municipal Corporation By: By: • Priscilla A. Thompson, City Clerk . (Affix City Seal) APPROVED AS TO LEGAL FORM By: Alejandro Vilarello, City Attorney Joe Arriola, City Manager CERTIFICATION REGARDING DRUG-FRjE WORKPLACE REQUIREMENTS (22 CFR Ch. 1, Pt. 137, App, C) 1. By signing this grant agreement, the grantee is providing the certification set out below. 2. The certification set -out below is a material representation of fact upon, which reliance is placed when the agency awards the grant: if it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. if known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may he used (e.g., all vehicles of a mass transit authority or State highway department transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). 5. If the workplace identified to the agency Changes during the performance (tithe grant, the grantee shall Inform the agency of the changc(s), if it previously identified the workplaces in question (see paragraph three). 6. Definitions of terms in the Nonprocurcmcnt Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (2I U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15), Conviction means a finding of guilt (including a plea of nolo contcndcrc) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Fedcial of State criminal drug statutes; Criminal drug statute means a Federal or non -Federal criminal statute involving, the nianulacture, distribution, dispensing, use, or possession of any controlled substance: Employee means the employee of a grantee directly engaged in the performance of \‘ of k under a grant, including (i) All direct charge employees, (II) All indirect charge employees unless their impact or involvement is insignific,uit to the performance cal the 2 grant; and, (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of sub -recipients or sub -contractors in covered workplaces). The grantee certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantees workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about - (I) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free work place: (3) Any available drug counseling, rehabilitation, and employee assistance programs, and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant he !given a copy of the statement required by paragraph (a), (d) Notifying the employee in the statement required by paragraph (a) that, as a condition ofenlploynlcnt under the grant, the employee will- ( I) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute con\ iclion for a violation occurring In the workplace no later than live days after such conviction; (c) Notifying the agency in writing within ten calendar days atler receiin`, notice under paragraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. 1:nlployers of convicted employees must provide notice, including positio:l title, to every grant ofliccr or other designee on whose grant activit' the convicted employee was working, unless the Federal agency has designated ;a central point for the receipt of such notices. Notice shall include the identification number of each affected grant; (I) Faking one of the following actions, within 30 days ofrecei‘ ing notice under paragraph (d)(2), with respect to any employee who is so convicted - (I) •1 11. mg appropriate personnel :action against such an cnlplovcc up to aiid Illellll11114 terilllrlatlor1, Clllls1Stelll \\I111 the requirements a l the Rehabilitation .'act of I 97i, as amended; or 3 (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpose by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to enter into this grant. If it is later determined that the grantee knowingly rendered an erroneous certification, in addition to the remedies available to the Federal Government, the agency may terminate this transaction for cause of default. The grantee certifies to the best of its knowledge and belief, that it and its principles: (a) Arc not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) I -lave not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them Ior commission of fraud or a criminal offense in connection with obtaining„ attempting to obtain, or perlornlin`g a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, snaking false statements, or receiving stolen prol)crt\ (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) \vith commission oIan\ of the offenses enumerated in paragraph (1) (h) of this certification., and (d) I lave not within a three-year period preceding this application proposal had one or more public transactions (Federal, State or local) terminated for cause or default When. the grantee is unable to ecrtily to any of the statements in this eel -lineation. such grantee shall attach an explanation to this proposal CERTIFICATION REGARDING LOBBYING This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre- requisite for making or entering into this transaction imposed by section 1352, title 3 I , U.S. Code. The recipient certifies that: (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any grant, and the extension, continuation, renewal, amendment, or modification of any Federal grant. (2) If aiy non-federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of -Congress, or an employee of a Member of Congress in connection with this Federal grant, the recipient shall complete and submit Standard Form ttLLL, "Disclosure of Lobbying Activities", in accordance with its instructions. ACH VENDOR/MISCELLANEOUS PAYMENT ENROLLMENT FORM OMB No. 1510.0056 Ex ration Data 01;31/2000 This form is used for Automated Clearing House (ACH) payments with an addendum record that contains payment -related information processed through the Vendor Express Program. Recipients of these payments should bring this information to the attention of their financial institution when presenting this form for completion. PRIVACY ACT STATEMENT The following information is provided to comply with the Privacy Act of 1974 (P.L. 93-579). All information collected on this form is required under the provisions of 31 U.S.C. 3322 and 31 CFR 210. This information will be used by the Treasury Department to transmit payment data, by electronic means to vendor's financial institution. Failure to provide the requested information may delay or prevent the receipt of payments through the Automated Clearing House Payment System. AGENCY INFORMATION FEDERAL PROGRAM AGENCY lepartmpnt of State AGENCY IDENTIFIER: 19 AGENCY LOCATION CODE (ALC): 19-000001 ACH FORMAT: ❑ CCD+ ❑ CTX ❑ CTP ADDRESS. Payments Division, Internal Control Branch, P. 0. Box 9487 Rnsslyn Station, Arlington, VA 22219 CONTACT- PERSON NAME: TELEPHONE NUMBER: ADDITIONAL INFORMATION: PAYEE/COMPANY INFORMATION NAME City of Miami SSN NO. OR TAXPAYER ID NO• 59-6000375 ADDRESS I 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 CONTACT PERSON NAME: Pete Chircut TELEPHONE NUMBER: 305 )416-1945 FINANCIAL INSTITUTION INFORMATION NAME: Wachovia Bank, NA ADDRESS: 200 South Biscayne Boulevard Miami, Florida 33131 ACH COORDINATOR NAME: Scott Kreiger I TELEPHONE NUMBER: (954 596-6900 N.NE-D.,', 7 RCUTiNG TRANSIT NUMBER: Q' -- 6-- 3 - -0- 0-- 0-- -0- -2- 1— DEPOSITOR ACCOUNT TITLE: Main Depository DEPOSITOR ACCOUNT NUMBER: 2696204833948 LCCKBCX NUMBER: TYPE OF ACCOUNT: Pi CHECKING ❑SAVINGS ❑ LOCKBOX SIGNATURE AND TITLE OF AUTHORIZED OFFICIAL: (Could berths as c oordinator) (-�4_1 , Jvl fir : /t. iJAA - TE-.ERHCNE Instructions for Completing SF 3881 Form 1. Agency Information Section - Federal agency prints or types the name and address of the Federal program agency originating the vendor/miscellaneous payment, agency identifier, agency location code, contact person name and telephone number of the agency. Also, the appropriate box for ACH format is checked. 2. Payee/Company Information Section - Payee prints or types the name of the payee/company and address that will receive ACH vendor/miscellaneous payments, social security or taxpayer ID number, and contact person name and telephone number of the payee/company. Payee also verifies depositor account number, account title, and type of account entered by your financial institution in the Financial Institution Information Section. 3. Financial Institution Information Section - Financial institution prints or types the name and address of the payee/company's financial institution who will receive the ACH payment, ACH coordinator name and telephone number, nine -digit routing transit number, depositor (payee/company) account title and account number. Also, the box for type of account is checked, and the signature, title, and telephone number of the appropriate financial institution official are included. Burden Estimate Statement The estimated average burden associated with this collection of information is 15 minutes per respondent or recordkeeper, depending on individual circumstances. Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Financial Management Service, Facilities Management Division. Property and Supply Branch, Room B-101, 3700 East West Highway, Hyattsville, MD 20782 and the Office of Management and Budget, Paperwork Reduction Project (1510-0056), Washington, DC 20503.