HomeMy WebLinkAboutcover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Honorable Mayor and Members
Of ' City Co mission
o
Jo riola
C E Administrator/City Manager
DATE:
SUBJECT : Acquisition of Computer
Consulting Services
REFERENCES:
ENCLOSURES:
FEB 6 2004
FILE :
Recommendation
It is respectfully requested that the City Commission approve the attached resolution authorizing
the City Manager to acquire information technology project management services, system
integration services, computer programming services, systems analysis services, data base
management services, technical support services, and other technical consulting services from IT
Consultant Service vendors, piggybacking current, renewal or replacement State of Florida
Contracts for the Information Technology Department with funds allocated from ITD Strategic
Funds, CIP accounts, or the operating budgets of various departments in the sum of $900,000 for
the current fiscal year (fiscal year 2003-04), and from the operating budgets of various
departments, CIP accounts, or IT Strategic Funds as may be adjusted from time to time by the
City Commission in the Annual Appropriations/ Capital Improvements Ordinances, or as
otherwise adjusted as permitted by law for subsequent fiscal years without the need for any
further City Commission authorization.
Backiround
The City of Miami's Information Technology Department is presently implementing several
strategic initiatives; specifically the replacement of the General Ledger Financial / Payroll HR
Systems (ERP), the replacement of the Police & Fire CAD and CARE Systems, the migration of
mission critical applications from a proprietary computer system to open systems platforms, the
replacement of the City's Building and Permitting Systems with an integrated Land Management
System, and the upgrade of the City's technology infrastructure with a more secure infrastructure
that provides a platform for the deployment of modern technologies especially e-government
services. In order to implement these initiatives and continue to support all ongoing IT operations
with a minimum interruption in services adequate IT staffing must be acquired with the specific
technical skills that would not be cost effective to hire on a full time basis.
For this reason, the Information Technology Department is seeking your approval to acquire
needed technical services on an as -needed basis in an expeditious and flexible manner, By
having a large pool of competitive consulting contracts available from which to select staff, the
City can expect to obtain better qualified individuals quickly to fulfill project -driven staffing
requirements so that IT is better positioned to respond effectively and efficiently to the needs of
the City. All documents to be executed by the City Manager will be standard City issued
purchase orders, work authorizations, or otherwise subject to being approved as to form by the
City Attorney.
JA::NMG:nmg