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Home My WebLink Aboutagreement articlesPanel Review Page 3 of 7 Agreement Articles Federal Emergency Management Agency Washington, D.C. 20472 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Fire Operations and Firefighter Safety AGREEMENT NUMBER: EMW-2003-FG-17412 AMENDMENT NUMBER: Article I Article II Article ill Article IV Article V Article VI Article VII Article V1li Article IX Article X Article XI Article X1I TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports FEMA Officials Other Terms and Conditions General Provisions Audit Requirements Article I - Project Description The grantee shall perform the work described In the approved grant application's program narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Grant Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award, As such, any deviation from the approved program narrative must have prior written approval from FEMA. Please contact your Grants Management Specialist if you are seeking a deviation from the approved program narrative. Article 11 - Grantee Concurrence https://portal.fema.gov/firegrant/jsp/fire_adminlawards/spec/view_award_package.do?agr,.. 10/27/2003 Panel Review Page 4 of 7 By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth In this document and the documents identified below. All documents submitted as pert of the application are made a part of this agreement by reference. Article III - Period of Performance The period of performance (grant period) shall be from 15-AUQ-03 to 14-AU0-04. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee Is not authorized to incur new obligations after the expiration date unless the grantee has requested, and FEMA has approved, a new expiration date. The grantee has 90 days after period of performance to incur coats associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds to other agencies or departments without prior written approval from FEMA. Article IV - Amount Awarded The amount of the award Is detailed on the Obligating Document(76-10A) for Award attached to these articles. Following are the budgeted estimates for object classes for thls grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $1,150,000.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.Q0 Indirect Charges $0.00 Total $1,150,000.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighter Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds, the grantee fills out the on-line Request for Advance or Reimbursement, after completing the SF 1199A, Direct Deposit Form, on-Ilne. Payments under this grant program are made via direct deposit, therefore before a payment is made, grantees must confirm their on-line Direct Deposit Information, print a copy, sign it and mail (with an original signature) the hardcopy to FEMA by priority mail to at the following address: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program Article VI • Budget Changes Generally, changes in the budget -line Items are permitted, as tong as the original program narrative is https://portal. fema.govitiregrandisplfire_admin/awards/speclview_award_package.do?agr... 10/27/2003 Panel Review Page 5 of 7 accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. in grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but If the cumulative changes exceed ten (10) percent of the total budget. FEMA must approve those changes, Please submit a request for an amendment through the on-line system by clicking the Grants Management option and selecting the option for amendment requests. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above will also be used for Interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that Is required to close out the grant. The Financial Status Report is due within 90 days after the end of the performance period. Article Vill - Performance Reports The grantee must submit a semi-annual and a final performance report to FEMA, The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report Is due six months after the award date. Please log into the firegrants system when your department is eligible to submit a semi-annual performance report. Article IX - FEMA Officials Program Officer: Brian A. Cowan, Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Richard Goodman, Chief of the Grants Management Branch, or Sylvia A. Carroll, Grants Management Specialist, Is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Specialist: Alma Christian 770-220-5671 is the Grants Management Specialist for this grant award and shall be contacted for all financial and administrative grant business matters. Article X - Other Terms and Conditions A. Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA program official prior to the award and after the close of the application period. 8. The grantee agrees to maintain their operating expenditures in the funded grant category during the period of performance at a level equal to or greater than the average of their operating expenditures in the two fiscal years preceding the fscai year in which assistance is awarded. C. The grantee agrees to provide Information to the National Fire incident Reporting System for the period covered by the grant. D. The grantee agrees to complete timely closeout of the grant. E. The grantee agrees to keep an official grant file, maintaining copies of ail actions taken on the grant from application through to closeout for a period of three years after the official grant closeout date. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance https://portal. fema. gov/fircgrant/jsp/tire_admin/awards/spec/vie w_award_package.do?agr... 10/27/2003 Panel Review Page 6 of 7 Part 7 Nondiscrimination in Federally -Assisted Programs Uniform administrative requirements for grants and cooperative agreements to state and local governments Government -wide Debarment and Suspension (Non -procurement) Part 17 and Government -wide Requirements for Drug -free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205.8 Funding Techniques OMB Circular A-122 Cost Principles for Non -Profit Organizations Part 13 OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher 110 Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII- Audit Requirements All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular Is that grantees that expend $300,000,00 or more In Federal funds (from all Federal sources) must have a single audit performed In accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years after the conclusion of the grant. You must also agree to make your grant files, books, and records available for an audit by FEMA, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable https://portal.fema,gov/tiregranujsp/fire_admin/awards/spec/view_award_package.do?agr... 1 0i2 /, 2003 Panel Review Page 7of7 la. AGREEMENT NO. EMW2003-FG-17412 B, RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 444SW2Av Miami Florida, 33130-1910 9. NAME OF RECIPIENT PROJECT OFFICER Reginald Duren 11. EFFECTIVE DATE OF THIS ACTION 15-AUG-03 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 89-8000375 0 7, ISSUING FEMA OFFICE AND ADDRESS FEMA/Financial and Grants Management Division 500 C Street, B.W., Room 380 WashIngton DC, 20472 Speciaitat:Alma Christian 770.220.5571 PHONE NO. 305.41E-1805 Bnan Cowan 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF-270 15. DESCRIPTION OF ACTION a. (indicate funding data for awards or 5nanclal changes) PROGRAM NAME ACRONYM AFG CFDA NO. ACCOUNTING DATA (AAC$ CODE) )C00(00(40000(X-XXXXX- XXXX-XXXX-X 83.554 2003.57-8410RA-84000000- 4101-0 TOTALS 4, TYPE OF ACTION W358184N AWARD 8. PAYMENT OFFICE AND ADDRESS FEMNFInancial Services Branch 500 C Street, S.W., Roam 723 Washington DC, 20472 10. NAME OF FEMA PROJECT COORDINATOR S. CONTROL NO. PHONE NO. (202)848-2821 14. PERFORMANCE PERIOD From:18-AUG- To:14-AUG-04 03 Budget Period From:01.00T• 02 Ta:30 SEP 04 PRIOR AMOUNT CURRENT TOTAL AWARDED THIS TOTAL AWARD AWARD ACTION + OR (-) $0.00 CUMMULATIVE NON- FEDERAL COMMITMENT $750,000,00 $750,000.00 $400,000,00 $0.00 $750,000.00 $750,000.00 5400,000.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 18 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant Program recipients are not required to sign and return copies of this document, However, recipients should print and Keep a copy of this document for their records. Inb. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance Is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17, RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18, FEMA SIGNATORY OFFICIAL (Name and Title) DATE Richard Goodman 21-JUL-03 Go Back hops://portal. fema,gov/f regrant/jsp/fire_admin/awards/speclview_award_package. do?agr., . 10/27/2003