HomeMy WebLinkAboutsubstitute cover memoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
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TO :
FROM
Honorable Mayor & Members of
Miami City Commission
Joe Arriola
City Manager
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
January 8, 2004
Resolution Authorizing the Use of
State of Florida Contract for
Professional Consulting Services for
Management Skills
RECOMMENDATION:
The administration respectfully recommends the adoption of the attached resolution authorizing the
City Manager to piggyback on an existing State of Florida Department of Management Services
contract (Contract No. 973-001-00-1) for professional consulting services for management skills. In
recognition of the fact that municipal capital programs are cyclical by nature and that adding City
staff is not in the best long term interests of the City, the administration is requesting to partner with
industry to advance the delivery of the City's aggressive capital plan. Using the existing State of
Florida contract HDR Engineering, Inc. will provide the City much needed consulting including, but
not limited to:
■ Planning, Budgeting and Performance Measurements Consulting— which includes:
➢ Needs Assessment — Identify and develop assessment instruments, data
collection methods, analysis, interpretation, and public participation strategies.
➢ Strategic Planning — The development of long-range outcomes, priorities, and
strategies for agencies.
➢ Performance Budgeting — Implementation of the requirement of the
Government Performance and Accountability Act of 1994.
➢ Performance Measurement — The systematic identification and development of
appropriate outcome, performance, and productivity indicators, performance
monitoring and reporting systems.
• Ouality Improvement Consulting — The use of various techniques to evaluate and improve
processes and quality of services performed.
The provider, HDR Engineering, Inc., has an extensive track record in this area. Currently, HDR
Engineering, Inc. serves as program management consultant to the Jacksonville Transportation
Authority QTA) for its $2 billion capital improvement plan adopted as a result of the recent passage
of a full penny sales tax. The State of Florida DMS contract exists for the sole purpose of providing
municipalities and other agencies a mechanism for obtaining program management services without
having to undertake a lengthy procurement process.
Pursuant to the requirements of Sect. 18-111 of the city code, the chief procurement officer has
rendered a determination that the State of Florida Contract, No. 973-001-00-1, was entered into
pursuant to competitive process in compliance with city laws, policies, and procedures. A copy of
the chief procurement officer's memorandum stating his finding is attached for your records.
FUNDING:
Funding for the recommended professional consulting services for management skills contract is
available in following accounts:
• Account No. 122001.2500106.6.840 — Transit 1/2 Cent Surtax
• Account No. 001000.026001.4103.473 - Local Option Gas Tax.
JA/ACS/MC/j f
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Cc:
Alicia Cuervo Schreiber, Chief of Operations
Mary Conway, Transportation Director
Stephanie Grindell, Public Works Director
Alejandro Vilarello, City Attorney
Priscilla Thompson, City Clerk